Active Jobs at Robert Walters

• Our client is seeking a highly skilled and professional Executive Assistant to join their dynamic team in Cape Town. The ideal candidate will have at least 5 years of experience supporting senior executives within the financial services industry. This is a unique opportunity to work in a fast-paced environment, providing exceptional support to global stakeholders and delivering top-tier client service.

Key Responsibilities:

• Provide comprehensive administrative support to senior executives, ensuring seamless day-to-day operations.
• Coordinate complex travel arrangements, including international itineraries.
• Manage executive calendars, schedule meetings, and handle correspondence with global stakeholders.
• Prepare reports, presentations, and other key documents with accuracy and attention to detail.
• Act as a key point of contact for clients, delivering a professional and client-centric experience.
• Oversee event planning, meeting preparation, and follow-up actions.
• Handle confidential information with discretion and integrity.
• Proactively identify opportunities to improve processes and streamline administrative functions.
• Minimum of 5 years’ experience as an Executive Assistant, preferably within the financial services industry.
• Proven experience working with global stakeholders.
• Exceptional organizational and time-management skills.
• Strong communication and interpersonal skills, with a client-facing mindset.
• Ability to thrive in a fast-paced environment and operate as a self-starter.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• High level of discretion and professionalism.

go to method of application »

• Our client within the financial services sector is seeking an organized and proactive Office Administrator with 2-3 years of experience. This role is crucial in ensuring smooth office operations, enhancing employee experience, and supporting key administrative functions. Based in Cape Town.
• Coordinating onboarding processes to ensure a smooth transition for new hires, from pre-employment checks to first-day readiness.
• Acting as the first point of contact for visitors and managing incoming calls and correspondence.
• Maintaining positive relationships with vendors and service providers to ensure efficient office operations.
• Supporting accounts payable functions, including invoice processing and reconciliation.
• Championing a welcoming and engaging office environment, organizing events and initiatives to enhance employee experience.
• Managing office supplies, maintaining records, and supporting various administrative tasks as required.
• 2-4 years of experience in an office administration role within financial services.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to handle multiple tasks efficiently in a fast-paced environment.
• Proficiency in Microsoft Office Suite.

go to method of application »

• My client is a leading global leading global private markets manager focused on private equity, secondaries, credit and infrastructure with a global network of 30 local offices. They are looking for a PMO Control Manager responsible for establishing and maintaining robust control frameworks across the PMO.

Role Overview

• The PMO Control Manager is responsible for establishing and maintaining robust control frameworks across the PMO.
• This role ensures that project performance, risks, and compliance are consistently monitored and reported.
• The successful candidate will drive the standardization of processes, manage the integrity of project data, and deliver actionable insights to senior management. This position is crucial in aligning project outcomes with strategic objectives and ensuring overall governance excellence

Key Responsibilities

• Control Frameworks: Develop, implement, and continuously improve PMO control standards, policies, and procedures.
• Performance Monitoring: Establish and manage dashboards, scorecards, and reports to monitor project performance, risks, and compliance.
• Data Integrity: Ensure accuracy, consistency, and completeness of data across portfolio management tools.
• Governance and Compliance: Oversee adherence to project management standards and governance protocols, including risk management and financial tracking.
• Stakeholder Engagement: Liaise with Project Managers, senior leadership and cross-functional teams to present clear, actionable insights and recommendations.
• Process Improvement: Identify inefficiencies and implement process enhancements to drive reporting accuracy and operational efficiency.
• Budget and Forecasting: Monitor project budgets and financial performance, ensuring alignment with organisational guidelines.
• Meeting Facilitation: Prepare and lead project review meetings, ensuring strategic alignment of project proposals and initiatives.
• Preparation of Executive presentation packs for Investment Committees and similar forums.

Skills & Competencies

• Advanced understanding of project controls, risk management, and governance best practices.
• Advanced knowledge of the Project Life Cyle and experience working with an embedded organisational delivery framework.
• Proficiency with project management software (e.g., Microsoft Project, Jira, ServiceNow PPM).
• Problem-solving skills with a keen attention to detail.
• Strong communication and presentation skills
• Demonstrated ability to work in a fast-paced, cross-functional, matrixed environment.
• Proactive, innovative, and committed to continuous process improvement.
• Business Acumen: Awareness of organisational strategy and goals to align reporting efforts.
• Knowledge of budgeting, financial tracking, and resource management

Key Success Criteria

• Timely and accurate delivery of reports and control documentation.
• Effective implementation of PMO control frameworks and process improvements.
• High levels of stakeholder satisfaction through clear, concise, and actionable reporting.
• Demonstrable improvements in project governance, risk mitigation, and data quality.
• Consistent achievement of project milestones and alignment with strategic objectives.

Qualifications & Experience
Essential:

• 5–7 years of experience in a PMO or project management role with a focus on control, governance, and reporting.
• Proven track record in implementing control frameworks and managing cross-functional teams.

Preferred:

Relevant Qualifications

• Relevant certifications in project management (e.g., PMP, PRINCE2)
• Advanced degree in Business Administration, Project Management, or a related discipline.