Current Job Openings at Allan Gray Proprietary Limited

Job Responsibilities

• Planning and arranging directors’ and board sub-committee meetings for all companies across the group
• Directors’ travel arrangements 
• Collation and distribution of board packs using board management software and facilitating review of board papers between executive directors and senior management
• Taking minutes of meetings
• Monitor requests received in the Company secretary e-mailbox and action tasks appropriately
• Facilitating and responding to company specific KYC information requests from third parties throughout the business, including sourcing and providing documentation requested for company specific AML purposes
• Assist with general administration such as facilitating the signing of directors’ resolutions, preparing resolutions for signing by the Group Company Secretary, adequate filing and maintenance of company records
• Provide excellent service in all areas of this role

Competencies

• Excellent organisational, coordination, administrative and secretarial skills
• Multi-tasking and performing a variety of duties
• Highest standards of confidentiality 
• Strong verbal and written communication skills
• Willing to work hard and under pressure in a small team to achieve outcomes
• Conscientious and professional
• Excellent attention to detail 
• Excellent time management & planning skills
• Professional and friendly, with strong interpersonal skills and ability to work with other business units

Qualification and experience

• Diploma in business studies or similar field
• Proficiency in Word, Excel and PowerPoint is essential
• Experience in organizing travel both local and international is advantageous

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Job Responsibilities

• Conducting reviews/audits with the aim of evaluating and providing reasonable assurance that risk management, control, and governance systems are functioning as intended and will enable the organisation's objectives and goals to be met. 
• Performing the following activities in the audit lifecycle:
• Scoping and Planning: Conducting a preliminary survey of the area and processes under review and obtaining detailed knowledge of the processes, in order to establish the scope of the audit.
• Process Analysis and Risk Assessment: Reviewing company business processes, procedures and systems; and identifying risks and control weaknesses/deficiencies.
• Fieldwork: Developing an audit program and performing testing to assess compliance with established internal control procedures and legislation where applicable by examining records, reports, operating practices, documentation etc.
• Reporting: Making pragmatic recommendations for control improvement on the systems and procedures being reviewed and reporting on these findings and recommendations after discussing with management.
• Monitoring and Follow-up: Monitoring and evaluating management's response and implementation of corrective actions taken to address control weaknesses identified. 
• Use of Computer Assisted Audit Techniques (CAATs) and data analytics tools.
• Carrying out debriefs with Internal Audit Manager, Head of Internal Audit and/or auditee managers to communicate the results of the internal audit reviews.
• Documenting the work performed during the audit and findings in detailed audit working papers and files.
• Maintaining professional and technical knowledge by engaging in continuous professional development.

Qualifications and Experience

• A relevant degree and completed postgraduate qualification is required: CIA or CA(SA).
• Minimum 3 years internal audit experience gained in the financial services industry (non-negotiable).
• Additional internal audit experience preferred but external audit experience will also be considered.

Competencies and Skills

• Strong critical thinking, analytical, probing and problem-solving skills.
• Ability to work on own initiative and with minimal supervision.
• Excellent people skills and emotional intelligence.
• Ability to communicate and interact effectively with staff at all organisational levels. 
• Ability to persuade or inspire others to gain acceptance of good ideas. 
• Outstanding report writing skills.
• Attention to detail. 
• Not afraid of steep learning curves.
• Passionate and driven. 
• Proactive and resilient.
• Organised and excellent time management skills
• Deadline and results driven.

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Job Responsibilities

• The candidate will be responsible for the following elements of regulatory compliance and reporting:
• Collaborating with compliance and ensuring all new legislation, as well as changes to existing legislation and regulations, are understood and implemented successfully across all operational teams and regions.
• Implementing and maintaining controls and processes, ensuring effective oversight and internal reviews of client reporting, Anti-Money Laundering (AML), Foreign Account Tax Compliance Act (FATCA) and Common Reporting Standard (CRS) compliance, Protection of Personal Information Act (POPIA), Complaints and Errors. 
• Reporting on various statuses of compliance such as AML, suspicious transacting reporting, last verified date, FATCA, productivity measures and client service metrics to management.
• Develop and grow team members to ensure their specific development areas and skillsets are continuously being improved upon and further review that process documents are being updated by the respective business teams.
• Build and maintain strong client relationships to become a key Institutional Client Operations contact. Ensuring complete, accurate and timely responses to client enquiries. 
• Complete tasks accurately and within set timelines. 
• Engage with the auditors and internal stakeholders for the timely update and completion of the ISAE3402. 

Activities of Role

The core activities of the role will include:

• Be the point person for all compliance and regulation related questions from the business.
• Reviewing control environment and ensuring all controls have clear owners that can demonstrate action.
• Reviewing sign-offs in the event of any special considerations on client information and documentation requirements, ensuring that the sign-off is ready for Senior management approval.
• Performing transaction anomaly and cash threshold reporting.
• Performing analysis of daily PEP screen results.
• Check client database for any parties who are updated on S&T lists.
• Implement controls to ensure data remains up to date and complete.
• Perform applicable FATCA/CRS reporting for all entities. 
• Highlight issues to be addressed by management that may lead to non-compliance or dirty data.
• Ensure that ongoing training needs of team members are being met in accordance with the annual training calendar, including onboarding training for new starters and annual refresher training for all employees.

Education

• Sound business process and regulatory knowledge is an advantage.
• Experience in the asset management industry preferably in AML, FATCA, POPIA and CRS.
• Sound understanding of all compliance related matters.
• Experience in facilitating training and coordinating projects will be beneficial.

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Job Responsibilities

• Production of investment performance across the client database (institutional, retail, life & individuals)
• Preparation of performance package pages, attributions, graphs and specific presenter requests to be used in meetings
• Preparation of performance pages & attributions for quarterly institutional & individual client reports.
• Updating returns and graphs to be shown on Allan Gray’s website
• Providing returns and graphs for various internal reports (e.g., Unit Trust & Life Fact sheets, quarterly commentary)
• Providing returns, attributions and survey data to consultants/clients as well as dealing with ad hoc requests
• Production of performance reports for portfolio managers on a monthly basis
• Calculation and checking of performance fee spreadsheets
• Required to complete the CIPM designation (Certificate in Investment Performance Management) course (consists of 2 levels)

Requirements

• Strong numeric ability
• Work well under pressure
• Be organized and deadline driven 
• Strong attention to detail
• Ability to derive insights from large data sets
• Must be able to work long hours if required to do so
• Ability to operate independently as well as in a team
• Advanced Word/Excel skills

Experience and Qualifications

• B.Com (Accounting, Economics, Finance), B.Bus.Sc (Accounting, Economics, Finance)
• A minimum of 2 years work experience in the financial industry.
• CFA or CIPM qualification would be advantageous.
• StatPro Suite/ Revolution experience would be advantageous.
• Familiarity with performance related concepts and attribution methodology advantageous.
• A history of strong performance.

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Job Responsibilities

• Incident and Problem Management: troubleshoot/investigate and fix issues raised by the business and the rest of IT. These events could be related to Production or Development Environments and encompass in-house, and vendor developed applications (applications include the following technologies C#, JavaScript, MSSQL, Crystal, SSRS)
• Request management: the fulfilment of requests raised by business and the rest of IT
• Maintenance of the production and development environments
• Work on multiple projects
• Support domains with the technical setup and configuration of new system implementations
• Implement access requests while ensuring due process is followed especially with regards to auditing requirements
• Release Management: release scripts and code ensuring changes are tested and approved.
• Application and Database Performance Monitoring, Investigation and Tuning
• Liaise with 3rd line development teams to resolve incidents, when required.
• Regular updating of documentation
• Work closely with the rest of IT to continuously drive stability, architecture, process and performance improvements.
• Knowledge of AWS will be advantageous.

Experience Required

• 3 years’ experience in a similar role
• Exposure to the Asset Management business would be advantageous.
• Comprehensive working knowledge of Microsoft Windows, Active Directory and MS Office
• Working knowledge of Azure and AWS (advantages)
• Understanding of Database Server Administration and SQL scripting 
• Understanding of Networking and IT Security
• Understanding of AWS infrastructure (advantages)

Skills/Competencies

• Knowledge of Allan Gray’s application environment would be a distinct advantage
• A working knowledge of scripting languages (advantageous)
• Able and willing to self upskill.
• Ability to work independently as well as part of a team
• Strong logical thinking and deductive reasoning 
• Ability to analyse and investigate error messages
• Excellent communication and overall people skills
• Enthusiastic and fast learner
• Passion for IT and technology in general
• Excellent time management skills
• Be prepared to work shifts on a rotational basis
• Be prepared to work after hours on a rotational basis (including weekends)
• Exceptional attention to detail
• Ability to function well under pressure in a fast moving environment
• Results orientated
• Ability to accept responsibility for all tasks
• Show initiative for own growth and development
• Detail oriented