Current Openings at University of the Free State

Duties and responsibilities:

• Take co-responsibility with the Dean to ensure the achievement of the mission of all faculty-based programmes and initiatives.
• Take co-responsibility with the Dean to provide effective and appropriate research direction and to develop and implement the strategic mission of the faculty, within the broader University context, with a focus on postgraduate students and research. 
• Take responsibility in securing strategic collaboration and third-stream income relating to postgraduate bursaries and research, including the large equipment strategy of the faculty.
• Take co-responsibility with the Dean in investigating and driving new funding opportunities for postgraduate students and research in the faculty.
• Take co-responsibility with the Dean to over-see financial management and financial sustainability of research and postgraduate activities of the faculty. 
• Chair the Postgraduate and Research Committee of the Faculty.
• Participate in community service pertaining to the postgraduate students and research portfolio.
• Participate in committees both at Faculty and University level.

Inherent Job Requirements:

• A Doctoral degree on NQF Level 10 within any of the disciplines of Law.
• Some experience on management level.
• Proven experience in forming networks and linkages.
• Proven experience with supervision of Master and PhD students.
• Proven evidence of publishing in peer reviewed journals.
• NRF rated/eligible to apply for NRF rating.
• Eligible for appointment  as an Associate or full Professor at the University of the Free State.
• Proven record of research grant applications, management, and experience in third-stream income generation.

Recommendations:

• The necessary experience in postgraduate supervision and research activities.
• Established leadership and team-building capacity.
• Demonstrated ability to negotiate, collaborate, communicate and facilitate in complex environments.
• Proven academic stature and research record.
• Ability to source funding for research initiatives. 
• Knowledgeable about the functioning of the Executive committee of a faculty.
• Analytical problem-solving skills with impeccable attention to detail.
• Ability to set an overall strategy and drive process improvement.
• Evidence of inter-faculty and inter-department collaborations.
• Ability to build relationships with and between faculty and UFS staff.
• Established research leadership and research team-building capacity.

Key Competencies Required:

Results orientated:

• Ability to cope with a frequently changing environment and to adapt to evolving situations.
• Ability to be reliable, responsible, dependable and to fulfil obligations.
• Strategic thinking.
• Ability to be creative and open-minded when addressing work issues.
• Ability to carefully analyse information and use logic to address issues and problems at work.

Business acumen:

• Quality management of programme delivery.
• The ability to adhere to rules and strictly follow work regulations.

Leading:

• Ability to maintain high levels of personal motivation, energy and enthusiasm.
• Ability to be cooperative with others; display a good-natured attitude and encourage people to work together.

Building coalitions:

• Ability to be self-assured and at ease with people in all types of social situations.
• Ability to make decisions through consultation, collaboration and working with close supervision.
• Established leadership and team-building capacity.
• Demonstrated ability to negotiate, collaborate, communicate and facilitate in complex environments. 

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Duties and responsibilities:

General office management:

• Type medical reports.
• Manage diary for the HOD.
• Manage all telephone enquiries.
• Develop, implement and manage appropriate administrative control systems (in collaboration with the Line Manager and administrative team of the school).

Administration:

• Provide administrative support to the HOD and Medical Personnel.
• File patient files and administrative work of the Department of Health.
• Perform any other general office administrative tasks as required by the Line Manager, and/or HOD.

Event Management:

• Draft correspondence to the Department of Health and other relevant stakeholders and respond to email enquiries.
• Maintain administrative records as required by the University, the HPCSA and the Department of Health.

Financial Administration:

• Arrange national and international travel and accommodation for the HOD and staff members.
• Process invoices for the payments of service providers.

Special Projects:

• Liaise between the public and the Department Head.
• Assist with the organisation of Smile Week and patient theatre lists.
• Ensure that all the activities within the department are carried out to the highest possible standards and that the necessary evaluation and monitoring procedures are in place to ensure compliance with the Department of Health.

Inherent Job requirements:

• Grade 12 on NQF Level 4.
• Minimum of one (1) year’s relevant experience relating to the duties and responsibilities at a higher education institution.

Recommendations:

• Experience in the Health Care environment.
• Experience with Department of Health Policies.
• Experience with university systems, policies and procedures.
• A qualification in Marketing/Media.

Key Competencies required: 

• Results oriented:The ability to cope with a frequently changing environment and to adapt to evolving situations. The ability to stick with tasks, not give up, and overcome obstacles in completing one’s task.The ability to be reliable, responsible, dependable and to fulfil obligations.
• Strategic thinking:The ability to be creative and open-minded when addressing work issues.The ability to carefully analyse information and use logic to address issues and problems at work.
• Business Acumen:The ability to adhere to rules and strictly follow work regulations.Proficient in using MS Office.
• Leading:The ability to maintain high levels of personal motivation, energy and enthusiasm.The ability to be cooperative with others, display a good-natured attitude and encourage people to work together.
• Building coalitions:The ability to negotiate, sell, influence and to persuade others.The ability to be self-assured and at ease with people in all types of social situations.

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Duties and responsibilities:

Follow all care regulations and standards:

• Assist to plan/organise and monitor the objectives of the specialised unit in consultation with subordinates.
• Provide a therapeutic environment for staff, patients and the public.
• Provide comprehensive, quality nursing care as a member of the multi-disciplinary team according to the identified needs of the patient, based on scientific principles.
• Delegate duties and support staff in the execution of patient care delivery.
• Provide direct and indirect supervision of all nursing staff / housekeeping staff and to give guidance.
• Ensure continuity of patient care on all levels e.g., workbook, handover rounds.
• Liaise and communicate with the multi-disciplinary team as well as other departments within the hospital e.g., during operational meetings with nursing.
• Function well during stressful situations to palliative care needs of patients and their families.
• Report to the core team (PJ's, project manager and M&E officer of the grant on the processes).

Effective utilisation of resources:
Human Resources;

• Assist with the allocation/change list, day and night duty rosters and inputs for leave. 
• Do readjustments as required on the shift to provide adequate nursing cover.
• Assist in record keeping and providing statistical information on training and staffing as requested including agency staff.
• Assist in evaluation of staff on work performance - according to staff management system.
• Execute disciplinary code and grievance procedure executed up to a certain level then referred to the nurse manager.
• Implement Employer Assistance Plan

Material Resources:

• Monitor financial resources with emphasis on cost containment and the keeping of all records within the financial policies regarding tenders, procurement and the policy regarding revenue generation, e.g., UPFS.
• Order and monitor appropriate levels of consumables i.e., according to norms.    
• Check all equipment to ensure working order and refer for repairs.
• Assess the suitability of equipment and consumables for specialised areas.
• Give budget inputs regarding consumables and equipment budget for financial year.    
• Exercise the control functions to meet medical/ legal obligations, i.e., weekly schedule drugs control, control of medication used.    
• Check ward dispensary.
• Daily emergency trolley daily.

Services;

• Monitor services, i.e., linen and cleaning in conjunction with housekeeping staff.
• Participation in training and research:
• To assist in orientation, induction and mentoring of all nursing staff and orientation of other staff
• To assist in the planning and co-ordination of training and promote learning opportunities.
• for all nursing categories i.e., on the Job training
• To complete patient related data and partake in research

Inherent Job requirements:

• Bachelor's degree in nursing on NQF Level 7 or Nursing diploma on NQF Level 6.
• Registration with the South African Nursing Council as a professional nurse.
• Two (2) years' proven working experience as a nurse in a professional setting.

Recommendations:

• Experience in the management of patients in the palliative care setting or oncology patients.

Key Competencies required: 
Results oriented:

• The ability to be reliable, responsible, dependable and to fulfil obligations.
• The ability to deal calmly and effectively with high stress situations.

Strategic thinking:

• The ability to plan work and to follow plans.
• The ability to carefully analyse information and use logic to address issues and problems at work.

Business Acumen:

• The ability to adhere to rules and strictly follow work regulations.
• Good communication and facilitation skills.

Leading:

• The ability to lead, take charge of situations, and offer opinions and directions to others. 
• The ability to be cooperative with others, display a good-natured attitude and encourage people to work together.

Building coalitions:

• The ability to be self-assured and at ease with people in all types of social situations.
• The ability to be sensitive and understanding to the needs and feelings of others.

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Duties and responsibilities:

• Assist patients with activities of daily living (physical care):    
• Maintain hygiene of patient.
• Provide nutrition.
• Assist with mobility.
• Assist with elimination processes.
• Provide elementary clinical nursing care:
• Measure, interpret and record vital signs.
• Operate all relevant apparatus and equipment.
• Assist professional nurses with clinical procedures (i.e., administering of oral medication);
• Preparation of patients for diagnostic and surgical procedures.
• Effective utilisation of recourses:
• Keep borrowing book.
• Report losses/damages immediately.
• Care and maintain equipment in good working order by monitoring daily/monthly/quarterly.
• Terminal care of patients and last offices:
• Maintain dignity and respect of the terminally ill and the dead.
• Support bereaved families. 
• Support co-workers.
• Maintain professional growth/ethical standards and self development:
• To maintain the code of conduct as required in the Public Service and by the Professional Body.
• Seek learning opportunities, i.e., in-service training, courses.

Inherent Job requirements:

• Grade 12 or equivalent qualification on NQF Level 4 plus one-year Nursing Assistant Certificate that allows registration with the South African Nursing Council.
• Current registration with the South African Nursing Council (SANC) as a Nursing Assistant.
• Willingness to enrol for course on Introduction into Palliative care.

Recommendations:

• Experience in the management of patients in the palliative care setting or oncology patients.

Key Competencies required: 

Results oriented:

• The ability to cope with a frequently changing environment and to adapt to evolving situations. 
• The ability to be reliable, responsible, dependable and to fulfil obligations.

Strategic thinking:

• The ability to plan work and to follow plans.
• The ability to carefully analyse information and use logic to address issues and problems at work.

Business Acumen:

• The ability to adhere to rules and strictly follow work regulations.
• Good communication and facilitation skills.

Leading:

• The ability to lead, take charge of situations, and offer opinions and directions to others. 
• The ability to be cooperative with others, display a good-natured attitude and encourage people to work together.

Building coalitions:

• The ability to be self-assured and at ease with people in all types of social situations.
• The ability to be sensitive and understanding to the needs and feelings of others.

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Duties and responsibilities:

• Conduct innovative research in the above-described tasks.

Eligibility requirements:

• Candidates should have completed their Doctoral studies within the past 5 years or can show proof of pending graduation in 2023.
• Applications from South African and international candidates are welcomed. 
• Candidates may not hold full-time salaried employment during the tenure of the award. 

The following intellectual/experience background will be preferred:

• A solid understanding of field-based experiments and camera-trapping techniques
• Experience working at the interface between humans and wildlife.
• Able to manage & manipulate large datasets.
• Excellent data analysis and writing skills.
• It is strongly recommended that the Fellow have a valid drivers’ license.

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Duties and responsibilities:

• Plan a diary for psychologists/ counsellors/social workers, schedule appointments and notify these staff members of client’s arrivals.
• Receive clients at reception and attend to department telephone calls/ appointments/enquiries.
• Open clients’ files, file them and capture data on the electronic system.
• Respond to email enquiries sent by students and private clients about services offered by SCD.
• Perform general office administration.
• Schedule meetings and compile agendas and minutes.
• Quality control of reception area.
• Collaborate with the student administrative intern.
• Assist with financial administration.

SADAG Administration;

• Send SCD student referrals to SADAG for screening.
• Email students to check if they have received help from SADAG/ Send them back to SADAG if they did not receive a call.
• Monitor processes and provide feedback to the Director: SCD.
• Organise SCD Campaigns.
• Attend UFS marketing activities to represent SCD.
• Expand marketing initiatives at SCD.

Inherent Job requirements:

• Grade 12 or national vocational certificate on NQF level 4.

Recommendations:

• A relevant higher Certificate, Diploma, National Diploma or Degree. 
• Six months experience in working with students in Higher Education in an administrative manner.
• Proven experience in working with Microsoft Programmes.
• Proven experience in working with UFS Systems and Programmes.
• Effective Time Management Skills and ability to work under pressure. 
• Excellent interpersonal and communication skills and ability to function with ease in a professional team.
• Sesotho and Zulu speaking
• Experience in working with students in a counselling setting within Higher Education.

Key Competencies required:

Results-oriented:

• The ability to cope with a frequently changing environment and to adapt to evolving situations. 
• The ability to deal calmly and effectively with high-stress situations.

Strategic thinking:

• The ability to deal with several activities at a time.
• The ability to be creative and open-minded when addressing work issues.

Business Acumen:

• The ability to adhere to rules and strictly follow work regulations.
• Proficient in using MS Office.

Leading:

• The ability to maintain high levels of personal motivation, energy and enthusiasm.
• The ability to be cooperative with others, display a good-natured attitude and encourage people to work together.

Building coalitions:

• The ability to be sensitive and understanding to the needs and feelings of others.
• The ability to interact with others and establish personal connections with people.

go to method of application »

Duties and responsibilities:

General and Office Administration;

• Receive clients.
• Manage incoming calls/emails and correspondences.
• Administer Student Governance Diary.
• Arrange all travelling and accommodation.
• Schedule, arrange and organize meetings.
• Book venues for meetings.
• Type minutes/documents and reports.
• Order stationery and equipment and process all requisitions.
• Photocopy and print documents.
• Maintain the Student Governance Notice Board and communication.
• Serve as a link between the Faculties, CSRC Office, Student Governance Office and the Office of the Student Affairs.

Documents Management;

• File documents and control record keeping.
• Update and maintain the Student Associations/ Organisations database.
• Develop and maintain a document management/ filling system.
• Archive documents.

Project Management;

• Manage and Execute Student Governance Programmes and Projects.
• Manage and coordinate all student structures/Associations.
• Manage and coordinate the Faculty Student Council (FSC) and assist with the establishment of Faculty Student Governance Structures in line with the ISRC Constitution.
• Liaise and collaborate with faculty management in ensuring the active participation of faculty-student representatives.

Inherent Job requirements:

• Grade 12 on NQF level 4.

Recommendations:

• Driver’s licence.
• Computer literacy.
• Experience within the higher education environment.
• Knowledge of university system, policies, and procedures.
• Minimum two (2) years relevant working experience in office administration.

Key Competencies required: 

Results-oriented;

• The ability to set high standards, establish tough goals, and work to achieve success.
• The ability to cope with a frequently changing environment and to adapt to evolving situations. 
• The ability to be reliable, responsible, dependable, and to fulfil obligations.

Strategic thinking;

• The ability to deal with several activities at a time.
• The ability to plan work and to follow plans.
• The ability to be creative and open-minded when addressing work issues.
• The ability to carefully analyse information and use logic to address issues and problems at work.

Business Acumen:

• The ability to adhere to rules and strictly follow work regulations.
• Proficient in using MS Office.

Leading:

• The ability to maintain high levels of personal motivation, energy and enthusiasm.
• The ability to lead, take charge of situations and offer opinions and directions to others. 
• The ability to be cooperative with others, display a good-natured attitude and encourage people to work together.

Building coalitions:

• The ability to be sensitive and understanding to the needs and feelings of others.
• The ability to interact with others and establish personal connections with people.
• The ability to make decisions through consultation, collaboration and working with close supervision.