Current Opportunities at AECI Limited

Job Description    

• Collect and review all documents relating to processes, systems and policies
• Store and manage documents and relevant attachments in stipulated format to ensure version control, visibility, availability and integrity
• Continuously research on best practices in document standards and regulations
• Archive documents as stipulated by regulations
• Maintain and oversee the creation, development and storage of documents for AECI Engineering Standards and Site Services
• Maintain the flow of work for both emergency requests and scheduled work
• Systematically evaluate and lead efforts to ensure internal customer satisfaction in terms of documents and standards
• Comply with governance and established policies, systems, procedures and  practices
• Comply with Safety, Health and Environment standards
• Support continual business improvement and change management

Qualifications & Experience    

• Diploma in relevant field / equivalent
• 1 - 2 years’ work experience in an document control/office administration
• Advanced computer literacy and experience in MS Word, Excel, Outlook, PowerPoint and Internet
• Document Archive system knowledge
• Administration skills
• Intermediate MS Excel
• Knowledge of SAP

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Job Description    

• Provide efficient administrative support services to HC Specialist
• Create Purchase Order numbers on Syspro for invoices for payments
• Preparing high quality PowerPoint Presentations
• Preparing packs for meetings
• Super User for TravelIt
• Arranging Flight bookings for the department
• Load cost codes on the system
• Unlock users when they system is locked or the forget their pass words
• Modify trips for approval
• Booking of appointments and boardrooms for meetings
• Arranging of Human Capital functions
• Ordering of stationary and office equipment
• Assisting with Induction Plans for new joiners in HR
• Arrange Long Service Awards Functions
• Assist team with sorting out of PC, Telephones
• Help Team Complete forms for cellphones and 3g when required
• Handle the administrative role for employee invoices, agreements, signatures, board packs, minutes and reports etc.

Qualifications & Experience    

• Minimum of 3-year experience in similar position
• Must have a high level of proficiency in MS Word, Excel and Power Point, especially in Power Point
• Must be able to multi-task and meet strict deadlines
• Must have previous HR Administration or Project Coordinator experience
• HR related qualification will be an advantage