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  • Posted: Feb 5, 2025
    Deadline: Not specified
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    Bidvest Facilities Management was founded in 2002 under the name Total Facilities Management Company (TFMC). It was a joint venture with Atkins, one of Western Europe's leading engineering and facilities management organisation. The purpose was to facilitate the outsourcing of the infrastructure management group within a major organisation, and to embed inte...
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    Quality Inspector

    ROLE PURPOSE

    • To carry out timeous quality audits on all maintenance works in order to give effect to the business quality service strategy and Client service standar

    MAIN OUTPUTS

    • Conduct quality inspections on maintenance works - Electrical, HVAC, Plumbing, Infrastructure and soft services
    • Provide planned maintain schedules in accordance to the SLA for all equipment & services
    • Conduct final quality inspections on maintenance work by the technical team & sub-contractors doing maintenance work
    • Ensure that contractors work according to project plans & delivery dates
    • Assist with the tender process for all Ad-hoc work & costing on maintenance work
    • Benchmarking of quotes for maintenance work for sub-contractors
    • Recommend cost-effective solutions on maintenance & service rendered to the Client
    • Provide monthly, weekly & daily quality reports
    • Adherence to maintenance procedures & processes
    • Provide coaching, support & feedback to technical team

    QUALIFICATIONS AND SKILLS

    The Applicant must meet the following requirements:

    • Matric (Senior Certificate)
    • Minimum N3 in Building & Construction Discipline
    • Trade-Test in Brick Laying or any Construction related Trade
    • Valid SA Drivers’ License
    • 5yrs relevant experience in quality control in the civil, electrical & mechanical environment
    • Technical knowledge with a strong focus on quality standards, safety standards & customer relationship within Facilities Management environment
    • MS Word, MS Excel, MS PowerPoint, MS Project & MS Outlook (Intermediate skill level)
    • SAP knowledge
    • Knowledge of OHS Act, ISO 9001 Quality Management & Risk Management Systems, Mine Health & Safety Act

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    Archibus Space Planning Specialist

    MAIN OUTPUTS

    Responsibilities:

    • Utilizing the Archibus space module to solve the client’s occupancy and space issues within the framework of corporate workplace programs, metrics, and strategy. This includes the tracking of, analyzing, and updating space data to assist in the development of scenarios and options for our client's real estate portfolio
    • Day-to-day deliverables would include tracking and managing utilization data and trends, analysis, reporting, visual charts & graphics, data audits & maintenance, and updating space layouts through which will translate into rental recoveries also referred to as chargebacks

    Managing spaces:

    • Using the Archibus IWMS system to maintain space types, business org allocations, neighborhoods, and other records
    • AutoCAD and Revit experience is required to maintain office floorplan layouts and produce furniture / layout test-fits for client projects
    • Full support of office reservation systems and perform administrative updates when space layouts change

    Data & Reporting:

    • To understand and practice the area’s space utilization methods and the presentation of real estate data utilization
    • Work closely with other site teams across the client’s portfolio to gather and validate occupancy data related to people and space to be used in the measurement of space utilization and office efficiency

    Recoveries/Chargebacks:

    • Developing of a space inventory, reviewing of the chargeback concept. Defining the cost per area of buildings, floors, room categories, and/or rooms
    • Define Cost per Area for Building and Floor
    • Define Cost per Area for Room Category and Room
    • Determine how the system will charge for remaining area by running the Define Cost per Area by Floors by Buildings tasks. And as part of developing the inventory, designate groups and rooms as being common areas
    • Designate Common Area for Groups
    • Designate Common Area for Rooms
    • Verifying that areas are correctly categorized by examining the chargeback exception reports. By reclassifying the area and correcting the space inventory
    • Calculating the building areas as part of the inventory process
    • Area values need to be updated
    • Ensuring that the chargeback routine uses the very latest area data, run the Update Area Totals task
    • Determine the financial cost of the space used by each department by running the Perform Chargeback task
    • Examine the chargeback reports to determine each department's chargeback amount

    Knowledge Application:

    • Co-location projects, scenario planning, modern workplace, densification, restacking; at existing and new properties, and properties targeted for right-sizing or decommissioning
    • Develop space solutions including stacking plans, block plans, allocation plans, and/or adjacency diagrams
    • Manage space requests and move work orders to ensure timely completion and regulatory compliance
    • Develop block plans to convey future use of space and/or layouts, using graphic tools e.g. AutoCAD/Revit
    • Development of the business case for real estate action will ensure the team considers business requirements, client programs/initiatives, time constraints and projected demand for space
    • Report on workplace utilization, building data, organizational data, and occupancy metrics at the campus, metro, or regional level using business intelligence dashboards, CAFM/IWMS, MS Excel.
    • Manage allocations and data accuracy using a CAFM/IWMS database.
    • Perform physical space audits/walkthroughs as required to ensure the success of relocation projects.
    • Working knowledge of occupancy utilization, workplace strategy, office design principles and trends such as the mobile or collaborative workplace; literacy in reading and interpreting floor plans

    QUALIFICATIONS / REQUIREMENTS / KNOWLEDGE / SKILLS / EXPERIENCE

    The Applicant must meet the following requirements:

    • Matric (Senior Certificate)
    • Autodesk knowledge (Layers, Polylining/Regions, Updating & Implementing Drawings on AutoCAD & Revit using ARCHIBUS technology)
    • SAPOA space knowledge a plus
    • Relational database understanding a plus
    • Archibus knowledge a plus
    • Microsoft Excel intermediate

    FUNDAMENTAL COMPETENCIES

    • Customer Focus
    • Analytical Skills
    • Planning/Scheduling/Objective Setting
    • Client liaison skills
    • Be the trainer for internal resources
    • Willingness to learn and be utilized where needed within the organization
    • Willingness to travel if need be
    • Attention to detail
    • Good time management

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    Junior Facilities Manager

    MAIN OUTPUTS

    • Responsible for driving integrated Facilities Management (FM) services and strategy for the Client
    • Ensure delivery of efficient FM service as outlined in the Service Level Agreement (SLA)
    • Implementation of an effective HSE, Quality & Risk Management system in conjunction with the Contracts Manager, and in accordance to Client needs
    • Conduct daily audits on FM services rendered and ensure that prescribed work quality and standards are sustained
    • Ensure timeous sign-off and variance explanations on P&L's
    • Identify gaps and deficiencies in services, advise and effect solutions as part of Continuous Improvement on FM services rendered
    • Manage back to back SLA agreements with suppliers and contractors
    • Monitor service providers’ (contractors) performance and effect corrective action on any deviations to the SLA
    • Assist in the management of FM projects and provide technical support, where applicable
    • Demonstrate and instill effective adherence to processes on infrastructure maintenance
    • Explore and recommend innovative methods, based on best practices, in order to bring about cost-effective solutions
    • Ensure timeous processing of invoices
    • Provide monthly reports and feedback on continued compliance to the SLA
    • Building strategic relationships both internally and externally
    • Manage staff performance & facilitate improvement through regularly monitoring performance & providing required coaching, support & feedback
    • Manage performance & conflicts within subordinate employees & effect corrective actions, in line with company policies/procedure
    • Ensure adequate staff placement i.e. prepare suitable shift-roster and manage/approve applicable leave for subordinate employees
    • Responsible for training, coaching, mentoring & development of subordinate employees

    QUALIFICATIONS AND SKILLS

    The Applicant must meet the following requirements:

    • Matric (Senior Certificate)
    • National Diploma/Degree: Facilities Management, Property Management, Project Management, Operations Management or related FM formal qualification
    • Valid SA Drivers License
    • 5yrs relevant experience in Facilities Management, CRM, Property Management & Financial Management
    • Facilities Management, CRM, Property Management & Financial Management
    • MS Word, MS Excel, MS PowerPoint, MS Project & MS Outlook (Intermediate skill level)
    • SAP knowledge
    • Knowledge of OHS Act,
    • ISO 9001 Quality Management
    • Risk Management Systems
    • Property Law & Contractual Law

    FUNDAMENTAL COMPETENCIES

    • Initiative/Proactivity
    • Deadline Driven & Highly Motivated
    • Stress Tolerant
    • Excellent Written Communication
    • Basic Supervisory Skills
    • Subordinates Capacity Building
    • Customer Focus
    • Negotiation Skills
    • Analytical Skills
    • Planning/Scheduling/Objective Setting
    • Teamwork & Partnering
    • Relationship Building
    • Interactive Reasoning
    • Excellent Oral Communication

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    HVAC Artisan

    Key Performance Areas

    • Implement equipment service specifications in accordance with Client and Company requirements
    • Install & commission air-conditioning and water reticulation equipment in accordance to specification
    • Conduct maintenance on air-conditioning & water reticulation equipment as per schedule, preventative or emergency fault rectification
    • Perform inspection of facility, air-conditioning equipment on site, identify areas of risk and report back for rectification
    • Ensure that preventative or emergency fault rectification complies with the relevant legislation, SLA and job plans
    • Ensure quality of work and timeous completion of all field request
    • Provide constant feedback to the Supervisor & Client on restoration of operations

    Qualifications & Experience 

    • N3 - N6 in Mechanical Engineering
    • Trade-Test in HVAC (Air-conditioning & Refrigeration)
    • Matric (Senior Certificate)
    • Valid SA Driver’s License
    • 3 yrs relevant experience in air-conditioning equipment maintenance field & digital control systems, min 2yr experience in Trade
    • Maintenance of air-conditioning equipment & water reticulation systems
    • MS Word, MS Excel & MS Outlook (Intermediate skill level)
    • Knowledge of OHS Act

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    Fire and Access Technician

    ROLE PURPOSE

    • To carry out timeous and quality planned, preventive and emergency maintenance on all specified Fire Detection and Security Control equipment and Technical Security System equipment to achieve the business maintenance strategy and objectives and to contribute towards improved client service and standards.

    MAIN OUTPUTS

    • Fulfill requirements of the job cards as per client and company requirements, ensure all equipment is serviced in accordance with schedule, preventive or emergency fault rectification complies with legislation, SLA and job plans.
    • Effecting investigations, evaluation and restorations of problems identified inclusive of hazards.
    • Provide constant feedback to the client on restoration status of operations.
    • Offer timeous completion of field request; report all irregular occurrences to the maintenance control centre.
    • Undertake other related duties and assignments as assigned from time to time

    QUALIFICATIONS / REQUIREMENTS / KNOWLEDGE / SKILLS / EXPERIENCE

    The Applicant must meet the following requirements:

    • Matric (Senior Certificate)
    • N6 in Electrical Engineering (Heavy or Light Current)
    • Valid SA Driver’s License
    • Trade Test will be advantageous
    • Ability to work under pressure, long hours and with a focus on meeting multi-customer requirements and stringent service standards
    • Will be required to travel occasionally, work overtime and be on standby
    • Operational performance
    • Corporate Governance
    • Maintenance Management
    • Strong IT support background (hardware and software), pertaining to Fire Detection and/or Access control and Technical security systems and/or Building Monitoring systems (Ability to understand software logic and write basic procedures and routines
    • Knowledge of OHS Act & ISO 9001 Quality Management Systems
    • The Private Security Industry Regulations (PSIR)

    FUNDAMENTAL COMPETENCIES

    • Initiative/Proactivity
    • Deadline Driven & Highly Motivated
    • Stress Tolerant
    • Good Written Communication
    • Product Knowledge
    • Operational Understanding
    • SHE Knowledge
    • Customer Focus
    • Innovative
    • Problem Analysis
    • Planning/Scheduling/Objective Setting
    • Teamwork & Partnering
    • Relationship Building
    • Interactive Reasoning

    Method of Application

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