Current Opportunities at Construction Education & Training Authority (CETA)

JOB PURPOSE AND PROFILE

• To ensure the development, enhancement, communication, reporting and oversight of the CETA’s Facilities Management strategy and framework and associated tools and processes, ensuring that these are supportive of the CETA strategy and mitigate business risks for the organisation.

RESPONSIBILITIES:

• Develop the Facilities Management frameworks and strategy in consultation with the Chief Financial Officer.
• Develop supporting tactical plans for the facilities management business unit to ensure execution of the strategic objectives and goals.
• Drive the implementation of the tactical plan by developing and allocating operational activities to various divisions and ensuring alignment to the achievement of operational targets.
• Ensure the establishment, maintenance and improvement of Standard Operating Procedures, policies, and guidelines relating to the Facilities Management business unit in consultation with the Chief Financial Officer.
• Use insights gained through business information to compile reports, and metrics to measure success and inform the business decision making process and realign objectives.
• Keep abreast of changes in legislation, regulations and/or the occupational health and safety environment and respond to changes through adjustments to the strategy and tactical plans as required.
• Monitor and continuously evaluate progress of the business unit’s achievements against the tactical plan and strategic objectives.
• Plan for the CETA’s facilities related activities, specify priorities and resources requirements, and monitor effectiveness.
• Facilitate and oversee multi-disciplinary teams which may include cleaning, general maintenance, and space allocation, meeting room coordination, general building structures and health and safety.
• Develop and manage project plans in the periodic maintenance, refurbishment and use of facilities and equipment, to ensure timeous delivery of service.
• Ensure that all malfunctioning equipment is reported and repaired.
• Ensure the effective management of cleaning, waste disposal, catering, security and parking facilities. 
• Management any logistical arrangements pertaining the CETA’s facilities, employee travel and accommodation and related equipment.
• Ensure the effective management of CETA’s fleet, including overseeing the maintenance, purchasing, registration, licensing and allocation of vehicles.
• Development and maintenance of an effective records management system.
• Development of an effective fleet management monitoring tool.
• Drive and ensure awareness and adherence to Occupational Health and Safety Protocols with the CETA offices.
• Ensure and oversee the recording and maintenance of accurate documentation and historical records as per Standard Operating Procedures.
• Ensure the design and implementation of an effective Records management framework/strategy and related protocols for the archiving, retrieving and disposal of CETA records.
• Ensure the effective security management of CETA’s facilities through coordination of security resources and proper access management and control of CETA facilities.
• Development of incident tracking and trend analysis reporting procedures.
• Development a document retention policy and business continuity plan.
• Development of office space planning and allocation standards/guide.
• Management an effective registry, courier, and mail management system.
• Perform any other duties as assigned by supervisors.
• Perform all duties and responsibilities in line with applicable Acts, Regulations and per CETA relevant policies and procedures.
• Design, develop and oversee the implementation of guidelines and policies to ensure implementation of processes and procedures and to ensure sufficient resources for the smooth running of the Strategy & Research unit.
• Manage risk pertaining to the operations of Strategy & Research sub-division.
• Review and update relevant CETA policies and procedures (business unit relevant).
• Prepare and submit to supervisor accurate, complete and credible monthly reports as required for consolidation and tabling at monthly EXCOs.
• Ensure all work performed is backed-up regularly as per ICT polices onto the CETA electronic servers.
• Apply / implement and undertake all activities and duties in line with policies, procedures and relevant laws and regulations applicable to the task at hand.
• Attend risk, compliance, ethics and fraud prevention updates meetings, trainings and workshops as scheduled by CETA.
• Contribute to the risk maturity levels at the CETA.
• Follow protocols and report suspicious activities, corrupt or fraudulent activities that one is aware of, onto the CETA whistle blowing and fraud prevention hotline.
• Ensure that all relevant CETA registers, reconciliations and regulatory reports are compiled and submitted on time.
• Preparation of procurement specifications for facilities related services.
• Management of facility contracts and performance of service providers.
• Approval and verification of invoices and services rendered.
• Provide input in the planning and compilation of the business unit’s annual budget aligned to the tactical delivery plans to support the implementation of set objectives.
• Ensure the effective implementation, management, monitoring of the business unit’s budget, and mitigate and report on any variances.
• Ensure the deployment of proper financial controls to manage the business unit budget.
• Report on and communicate any costs improvements and shortfalls.
• Contribute to the financial sustainability of CETA by ensure no wasteful and fruitless expenditures are incurred in responsibility.
• Ensure that is assisting the business unit to operate within the allocated operational budgets.
• Build and lead an effective and cohesive team through the effective management of divisional resources.
• Drive the implementation of talent acquisition, succession planning, development, and retention strategies for the division.
• Ensure the enhancement of relevant knowledge and skills through continuous coaching, mentoring and nurturing of talent in the business unit.
• Create a high performance culture and manage team performance effectively by translating and communicating the annual performance goals and measures into individual work plans based on agreed upon objectives.
• Ensure the working environment contributes to improving employee engagement, recognition and increased productivity.
• Ensure the management of poor performance and disciplinary matters in line with the CETA’s policies and procedures.
• Live and demonstrate exemplary behaviours driven and anchored on / by CETA values
• Ensure that on-the-job training, learning and development is taking place
• Share and play an effective role in ensuring that teams assist in achieving of strategic goals and mandate of the CETA.
• Supervise, empower, coach and /mentor interns that are assigned to the unit.
• Build and maintain relationships with all CETA business units for the purposes of expectations management and knowledge sharing.
• Represent and participate in the organisation’s committees and tasks teams when required.
• Convene and attend meetings and present findings and business cases to relevant stakeholders when required.
• Implement timeous communication on progress and challenges in achieving the tactical work plans to impacted stakeholders.
• Attend industry related forums, conferences and workshops to gain industry insight for the purpose of business improvement.
• Execution of day-to-day activities in accordance with the CETA values.
• Provide advocacy on matters related to fleet and records management to empower the CETA stakeholders to make informed decisions.
• Attend and address all stakeholder queries timeously and effectively.

Requirements

DESIRED SKILLS, EXPERIENCE AND COMPETENCIES

• Matric/Grade 12 Certificate plus a 3 years’ qualification in Facilities Management.
• BTech Degree in Construction Management advantageous.
• Minimum 3-5 years’ operational experience in Facilities Management
• A minimum of 5 years of project management or similar related experience
• Knowledge of local South African laws and practices required.
• An understanding of, and insight into, the BCEA, LRA and OHS Acts, with the ability to apply the required principles.

The following Attributes are necessary to succeed in this role:

• Punctual, self-discipline and a motivated team player.
• Ethical consciousness and conduct in all dealings with the matters of CETA.
• Emotionally intelligent and communicates well across all levels.
• Analytical and pay attention to detail.
• Deadline driven.
• Adaptable and problem-solver.
• Excellent negotiation and organising skills.
• Innovative and creative self-starter.
• Ability to work with difficult individuals.

go to method of application »

JOB PURPOSE AND PROFILE

• To provide coordination and administrative support to the Acquisitions unit to ensure the effective and efficient coordination of procurement efforts and the monitoring of project progress and implementation in support of the execution of the overall strategy.

RESPONSIBILITIES:

• Provide input into the budget and tactical work plans for the Acquisitions Management business unit in consultation with the Specialist: Acquisitions Management.
• Work with all the Business areas, to identify gaps in processes, analyse and improve where necessary to increase speed, quality, and gain efficiencies in the implementation of CETA projects.
• Assist in the planning, designing, implementation and communication of the overall Acquisitions Framework for procurement, in consultation with all business unit management and executives.
• Source products, services, and resources according to the various business units and provincial office needs and scope of services.
• Prepare procurement documentation to source goods and services as per prescribed policies and protocols.
• Negotiate with suppliers for the best value after approval for low value low risk goods and services.
• Select appropriate suppliers and contractors, to promote good procurement practice with due regard to sustainability, ethical purchasing standards and Total Cost of Ownership.
• Manage the vendor on-boarding process and ensure that all vendor documents are submitted and verified for upload to the system.
• Convert requisitions to purchase orders where required as per Standard Operating Procedures and expedite requisitions into purchase when required.
• Effectively submit and expedite contract requests with the Tender and Contracts management unit to ensure prompt commencement and/or delivery of services.
• Oversee the delivery of goods and/or services as per the RFQ and Service Contract.
• Liaise with suppliers and follow up on orders placed with service providers and/or suppliers to ensure that goods are delivered timeously.
• Attend to and resolve internal queries’ relating to order status and respond to internal client and supplier inquires related to all purchase orders and deliveries.
• Coordinate and verify all procurement invoices for accuracy and in line with the Acquisition budget and quotations for approval and submission to the Finance business unit.
• Prepare internal reports with relevant procurement data as required.
• Conclude all required tenders timeously and effectively and apply escalation and approval in line with the Delegations of Authority.
• Coordinate all Bid Specification, Evaluation and Adjudication committee activities in line with Public Finance Management Act protocols and advise all members of their roles and responsibilities. 
• Liaise with all business units to draft bid documents based on accurate business needs and in line Public Finance Management Act protocols.
• Coordinate the submission of tenders from various services provides and manage tender documents in line with Public Finance Management Act protocols.
• Attend to and resolve internal queries’ relating to the tender process status and respond to internal client and service provider inquires related to all bid documents, bid scope and deliveries.
• Perform all duties and responsibilities in line with applicable Acts, Regulations and per CETA relevant policies and procedures.
• Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance and compliance processes, and tools to identify and manage risks.
• Support and provide evidence to all internal and external audit requirements.
• Maintain quality risk management standards in line with relevant requirements.
• Maintain and enforce all related Service Level Agreements to minimise business risk and ensure business continuity.
• Review related Standard Operating Procedures in consultation with the Specialist: Acquisitions Management to ensure business optimisation.
• Adhere to all relevant laws, policies, and Standard Operating Procedures throughout the organisation.
• Contribute to the review and update of the CETA policies and procedures (all staff)
• Prepare and submit to supervisor accurate, complete, and credible monthly reports as required for consolidation and tabling at monthly EXCOs.
• Ensure all work performed is backed-up regularly as per ICT polices onto the CETA electronic servers.
• Apply / implement and undertake all activities and duties in line with policies, procedures and relevant laws and regulations applicable to the task at hand.
• Attend risk, compliance, ethics and fraud prevention updates meetings, trainings and workshops as scheduled by CETA.
• Contribute to the risk maturity levels at the CETA.
• Follow protocols and report suspicious activities, corrupt or fraudulent activities that one is aware of; onto the CETA whistle blowing and fraud prevention hotline.
• Ensure that all relevant CETA registers, reconciliations and regulatory reports are compiled and submitted on time.
• Assist with the supervision of the team, by planning, assigning, and monitoring tasks aligned to deliver on performance objectives and in response to changes in processes.
• Provide support in the enhancement of relevant knowledge and skills through continuous coaching, mentoring, and nurturing of supervised talent.
• Provide support in creating a high-performance culture and manage team performance effectively and provide input into the annual performance goals and measures into individual work plans based on agreed upon objectives.
• Provide support in the management of poor performance and disciplinary matters in line with the CETA’s policies and procedures.
• Live and demonstrate exemplary behaviours driven and anchored on / by CETA values.
• Ensure that on-the-job training, learning, and development is taking place.
• Share and play an effective role in ensuring that teams assist in achieving of strategic goals and mandate of the CETA.
• Supervise, empower, coach and /mentor interns that are assigned to the business unit.
• Build and maintain relationships with all CETA business units for the purposes of expectations management and knowledge sharing.
• Provide advocacy on matters related to acquisitions to empower the CETA stakeholders to make informed decisions.
• Represent and participate in the organisation’s committees and tasks teams when required.
• Convene and attend meetings and present findings and business cases to relevant stakeholders when required.
• Implement timeous communication on progress and challenges in achieving the tactical work plans to impact stakeholders.
• Attend industry related forums, conferences, and workshops to gain industry insight for the purpose of business improvement.
• Attend and address all stakeholder queries timeously and effectively.
• Contribute to the financial sustainability of CETA by ensure no wasteful and fruitless expenditures are incurred in the area of responsibility.
• Ensure that is assisting the business unit to operate within the allocated operational budgets.

Requirements

DESIRED SKILLS, EXPERIENCE AND COMPETENCIES

• Matric /Grade12
• Diploma/ Advanced Certificate in a relevant field NQF level 6
• 3-4 Years experience in a relevant field – Operational
• 1 – 2 Years in Supervising others – Supervisory
• Valid drivers licence

The following Attributes are necessary to succeed in this role:

• Punctual, self-discipline and a motivated team player.
• Ethical consciousness and conduct in all dealings with the matters of CETA.
• Emotionally intelligent and communicates well across all levels.
• Analytical and pay attention to detail.
• Deadline driven.
• Adaptable and problem-solver.
• Excellent negotiation and organising skills.
• Innovative and creative self-starter.
• Ability to work with difficult individuals.

go to method of application »

JOB PURPOSE AND PROFILE

• To provide administrative support to the business unit to ensure the effective and efficient running of the unit and to assist in providing key support to the CETA in the execution of the overall strategy.

RESPONSIBILITIES:

• Manage, coordinate and assist in the administration and clerical support of the departments to facilitate the smooth running thereof.
• Provide effective administrative support to ensure smooth running of the department.
• Coordinate interaction between the department and other departments, management, employees, and other stakeholders.
• Coordinating office activities and operations to secure efficiency and compliance to CETA policies.
• Keep stock of office supplies and place orders when necessary.
• Answer calls and handle enquiries as far as possible.
• Process travel related documents for the department.
• Develop and maintain a filing system and maintain departmental records in line with approved policies.
• Maintain a professional image and climate in the department.
• Keep information confidential.
• Ensure delivery of important documents on behalf of the department.
• Support department with all office administration tasks.
• Ensure compliance with health & safety regulations and policies.
• Perform all duties and responsibilities in line with applicable Acts, Regulations and per CETA relevant policies and procedures.
• Ensure general secretarial work including typing, answering telephones, managing diaries, appointments and arranging meetings.
• Manage the Senior Manager/Manager diary and desk.
• Receive and send correspondence on behalf of the Office.
• Proactively coordinate the pre-planning of trips, including arranging appropriate travel and accommodations, agendas, necessary contacts, itineraries, visas, marketing materials and other necessary preparations.
• Draft and type letters, reports, memos and ensure that all documents are formatted to professional standard.
• Schedule and coordinate Committee meetings and coordinate the necessary documentations and meeting packs.
• Compile, transcribe, and distribute minutes of meetings when required.
• Oversee logistics and preparation of materials for meetings.
• Attend and minute proceedings of meetings as directed by the Senior Manager/Manager.
• Follow up on departmental meeting outcomes, (e.g. resolutions, deliverables, and actions).
• Promptly attentively respond to customer requests within established parameters and time frames.
• Assess or check with customer to ensure solution meets request.
• Receive clients, stakeholders, and guests on behalf of the department.
• Obtain and serve refreshments as required.
• Arrange functions on behalf of the department.
• Ensure that the department adheres to all organizational deadlines.
• Assist with the submission of mandatory reports and information.
• Prepare reports by collecting information for the Senior Manager/Manager.
• Co-ordinate and compile the department’s monthly and quarterly reports. Edits and proofreads reports and presentations.
• Track commitments, report deadlines and manage follow-ups.
• Process all documentation according to CETA policies and procedures as well as document control principals, within specified set time frames to ensure compliance.
• Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance and compliance processes, and tools to identify and manage risks.
• Support and provide evidence to all internal and external audit requirements.
• Maintain quality risk management standards in line with relevant requirements.
• Maintain and enforce all related Service Level Agreements to minimise business risk and ensure business continuity.
• Review related Standard Operating Procedures in consultation with the Manager to ensure business optimisation.
• Adhere to all relevant laws, policies and Standard Operating Procedures throughout the organisation.
• Contribute to the review and update of the CETA policies and procedures (all staff).
• Prepare and submit to supervisor accurate, complete and credible monthly reports as required for consolidation and tabling at monthly EXCOs .
• Ensure all work performed is backed-up regularly as per ICT polices onto the CETA electronic servers.
• Apply / implement and undertake all activities and duties in line with policies, procedures and relevant laws and regulations applicable to the task at hand.
• Attend risk, compliance, ethics and fraud prevention updates meetings, trainings and workshops as scheduled by CETA.
• Contribute to the risk maturity levels at the CETA.
• Ensure that all relevant CETA registers, reconciliations and regulatory reports are compiled and submitted on time.
• Support budgeting and bookkeeping procedures.
• Ensure Supply Chain management process are followed when making the necessary travel arrangements, including flights, accommodation, hire cars, etc. for the Section.
• Assist in the compilation, coordination and verification of relevant invoices and supporting documents for the business unit for submission to the Finance business unit. 
• Assist in reduction of wasteful expenditure by assisting the Manager in ensuring that all minor work done by sub-contractors is executed.
• Attendance to development workshops and interventions as per agreed Personal Development Plan (PDP).
• Perform all duties and responsibilities in line with applicable Acts, Regulations and per CETA relevant policies and procedures.
• Live and demonstrate exemplary behaviours driven and anchored on / by CETA values.
• Ensure that on-the-job training, learning and development is taking place.
• Share and play an effective role in ensuring that teams assist in achieving of strategic goals and mandate of the CETA.
• Supervise, empower, coach and /mentor interns that are assigned to the business unit.
• Attend and address all stakeholder queries timeously and effectively.
• Contribute to the financial sustainability of CETA by ensure no wasteful and fruitless expenditures are incurred in the area of responsibility.
• Ensure that is assisting the business unit to operate within the allocated operational budgets.

Requirements

DESIRED SKILLS, EXPERIENCE AND COMPETENCIES

• Matric/Grade 12.
• NQF level 6 qualification in a relevant field.
• Secretarial/Office administration qualification or equivalent will be an advantage.
• Minimum three (3) years’ secretarial and or administration experience.
• Outstanding communication and interpersonal abilities.
• Excellent organizational and leadership skills.
• Familiarity with office management procedures and basic accounting principles.
• Intermediate Excel and Power Point Skills.

The following Attributes are necessary to succeed in this role:

• Punctual, self-discipline and a motivated team player.
• Ethical consciousness and conduct in all dealings with the matters of CETA.
• Emotionally intelligent and communicates well across all levels.
• Analytical and pay attention to detail.
• Deadline driven.
• Adaptable and problem-solver.
• Excellent negotiation and organising skills.
• Innovative and creative self-starter.
• Ability to work with difficult individuals.

go to method of application »

JOB PURPOSE AND PROFILE

• To provide a comprehensive executive administrative support service to the CFO by ensuring the effective and efficient running of the office and assist in providing key support to the CETA in the execution of the overall strategy.
• Further to this, the incumbent must ensure co-ordination of various external service providers such as travel agencies and internal departments, such as procurement. The incumbent will also support by ensuring that all information (reports, agenda’s, minutes, etc.) are available when meetings are attended. The incumbent is also responsible to ensure that all visitors to the office are received in a professional manner; in line with CETA values.

RESPONSIBILITIES:

• Administratively managing the CFO’s office by:
• Providing high-level administrative support by conducting research, compilation of data and preparation of reports for consideration and presentation where necessary.
• Handling information requests and respond to emails, letters and reports on the CFO’s behalf.
• Performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
• Prepare confidential and sensitive documents.
• Manage the CFO’s diary, prepare agendas and collect materials for meetings, speeches and conferences, take minutes and keep records of proceedings.
• Collate all CFO’s office meetings minutes.
• Provide assistance with meeting agenda compilation and distribution thereof to relevant stakeholders.
• Ensure that changes to scheduled meetings are communicated timeously to all stakeholders.
• Follow up on departmental meeting outcomes, (e.g., resolutions, deliverables, and action plans).
• Coordinate boardroom bookings and ensure that the boardrooms are clean and that refreshments are served, etc.
• Review, proof-read and edit documents prepared for the CFO’s signature.
• Acts as liaison between the CFO and subordinates by transmitting directives, instructions and assignment and following up on status of assignments.
• Support the CFO in achieving the Office’s operational plans.
• Coordinate events/workshops and external stakeholders (internal departments, travel agencies, external departments and stakeholders).
• Maintain initiatives aimed at eliminating waste, improve productivity and reduce operating costs within the area of responsibility.
• Implement internal controls and ensure sound corporate governance management in the area of responsibility within the CFO’s office.
• Ensure that minutes of all SCM meetings, board meetings, the audit committee, and the meetings of any committees attended by the CFO are properly recorded in accordance with relevant legislation when required;
• Ensure that copies of the CETA's annual financial statements are sent to all entitled stakeholders to ensure legal compliance.
• Responsible for designing and maintaining a document management system in the CFO’s office.
• Consolidate and provide all required documents by Auditors;
• Cloud-based folder with all meeting documents (signed minutes, policies, processed, etc.)
• Develop and maintain a filing system for CFO’s office records per CETA policies.
• Maintain a professional image and keep the information confidential and secure.
• Receive and send correspondence on behalf of the CFO’s office, where delegated to do so.
• Screen all visits to the office and record such.
• Ensuring support for stakeholders towards compliance with the CETA’s policies; processes and procedures; rules and regulations; and relevant legislations.
• Development and oversee the implementation of CETA Service standards and business scorecard for the achievement of CETA overall Scorecard within the CEO’s office.
• Perform any other relevant duties as directed by the CFO.

Requirements

DESIRED SKILLS, EXPERIENCE AND COMPETENCIES

• A degree qualification in Business Management/ Administration, Education, HR, Governance/ Secretarial service at NQF 7.
• An honours level qualification at NQF level 8 and experience in a SETA environment will be an added advantage.
• Minimum 5 years in secretarial / administrator role; with at least 3 years Executive Assistant responsibility especially to the C-suite level.
• Demonstrated experience in reporting to executives and internal committees.
• Knowledge of higher education sector, the SDA, SDLA and the PFMA are essential.

The following Attributes are necessary to succeed in this role:

• Punctual, self-discipline and a motivated team player.
• Ethical consciousness and conduct in all dealings with the matters of CETA.
• Emotionally intelligent and communicates well across all levels.
• Analytical and pay attention to detail.
• Deadline driven.
• Adaptable and problem-solver.
• Excellent negotiation and organising skills.
• Innovative and creative self-starter.
• Ability to work with difficult individuals.

OTHER REQUIREMENTS

• Willingness to, as may be required to work extensive hours.
• Ability to meet tight deadlines.
• Undertake and perform any additional functions as appropriate and/or directed by Senior Management / Executives.
• Upholding high ethical standards and own values align with new CETA culture and values.

go to method of application »

JOB PURPOSE AND PROFILE 

• To oversee and manage the Legal and Compliance unit of the CETA to ensure compliance to all relevant legislation and to proactively identify and manage potential risks and litigations. This include provision of ongoing support to executive management and staff on legal implications of contracts and transactions, with specific responsibility for drafting contracts and instituting and defending any legal proceedings, where required.

RESPONSIBILITIES: 

• Manage and lead the CETA Legal and Compliance unit in ensuring sound and effective corporate governance and legal risk management is effective.
• Develop and implement CETA legal strategy and legal risk mitigations plans, including Legal and Compliance unit Operational Plans.
• Drive continuous innovation by ensuring the development, alignment and implementation of best practice Legal and Compliance services and protocols within the CETA.
• Oversee all CETA new and ongoing litigations, attend Court and Arbitration hearings as and when required.
• Ensure legal compliance of contracts, MOUs and MOAs and Service Level Agreements (SLA); by ensuring that all CETA contracts are legally vetted as legally sound before signature.
• Review and/or provide legal opinions, advice on contracts and SLAs.
• Ensure quality control and compliance with policies, procedures, regulations and standards at CETA.
• Deal with the legal aspects of disciplinary inquiries, labour disputes and litigation on labour related matters.
• Drafting contracts and ensure effective and efficient contract management processes are established and monitored. This includes ensuring the creation and maintenance of a comprehensive contracts register of all contracts within CETA.
• Drafting of court papers and legal opinions, undertake legal research as required by the CETA to inform the decision-making process and provide advice on various organisational matters. 
• Ensure and oversee the drafting of letters in response to complaints and/or letters of demand from attorneys representing external parties.
• Prepare dossiers on both Court and Arbitration proceedings in defence of CETA’s cases.
• Planning and managing the financial and human resources of the Legal and Compliance unit.
• Report and present to the Board on all litigious matters and advise the Board to make informed strategic decision on such matters.
• Provide legal advice/assistance in the formulation / review of policies and procedures to ensure that CETA complies with all relevant legislation as well as its constitutional mandate. 
• Assist Executive Management in the interpretation of any legal documents and make recommendations and/ or comments thereon, including legal advice or comments on reports that must be tabled, where required or requested.
• Ensure that legal processes are timeously attended to including serving of summons or applications, affidavits, conclusion of settlement agreement as well as attendance of Court hearings.
• Ensuring support for stakeholders towards compliance with the CETA’s policies; processes and procedures; rules and regulations; and relevant legislations.
• Development and oversee the implementation of Legal and Compliance Service Standards and business scorecard for the achievement of CETA overall Scorecard. 
• Perform risk assessments, including the analysis proposing mitigation controls for such risks for the Department and inclusion on the CETA Strategic Risk registers. 
• Ensuring regular reporting on compliance and legal reporting responsibilities to the relevant authorities.
• Create and maintain a culture of performance and efficiency, i.e., determining measurable indicators and incorporating project management methodologies and frameworks within the CETA Legal and Compliance business unit daily operations.
• Ensure sound relations with the CETA’s stakeholders.
• Oversee performance management and the development of all CETA staff within the Strategic Support units.
• Establish processes and routines that ensure the CEO’s and Accounting Authority’s decisions are implemented and tracked for future decision-making impactfulness. 
• Perform any other relevant duties as directed by the CEO.

SPECIFIC DELIVERABLES EXPECTED

• Credible CETA Legal and Compliance Strategy and Operational Plan.
• Legal and Compliance standard templates and reports.
• Legal opinions and advisory notes.
• Accurate, complete and credible CETA Monthly and Quarterly Legal and Compliance Reports supported by reliable evidence. This includes regular performance dashboards, metrices and indices, where relevant.
• CETA Legal and Compliance unit’s Service Standards, and monthly progress reports against such.
• CETA overall stakeholder experience improvement reports.

Requirements

DESIRED SKILLS, EXPERIENCE AND COMPETENCIES

• LLB, BCom (Law) qualification or equivalent at NQF 7 level or higher. 
• Post Graduate degree LLM Degree (NQF 8) or Masters qualification are an added advantage.
• Minimum 8 to 10 years’ experience as legal advisor in a regulatory environment.
• Minimum three of five (5) years’ experience in a management role.
• Admission as Advocate / Attorney is mandatory.
• Knowledge of Administrative, civil, criminal, corporate and contract law.
• Extensive experience in providing professional, credible, accessible and quality-assured legal services. At least 5 years relevant and practical experience in Administrative Law, Public and Constitutional Law, Law of Contract, Procurement laws, policies and prescripts, Labour Law, disciplinary and labour relations matters, including dealing with CCMA and Labour Court cases, Civil Litigation in the High Court and the Magistrates’ Court, the Companies Act, PFMA, Treasury Regulations, PPPFA regulations, SDA and SDLA, etc.
• Proven experience in leading and directing teams.
• Computer literacy: Advanced Excel and Data Analytical skills are required

The following Attributes are necessary to succeed in this role:

• Self-discipline and motivated team player. 
• Ethical consciousness and conduct in all dealings with the matters of CETA. 
• Emotionally intelligent and communicates well across all levels.
• Analytical and pay attention to detail.
• Strategic thinker and problem-solver. 
• Value-adding advisor to the processes of the organisation.
• Independent, objective and impartial.
• Excellent negotiation skills.

go to method of application »

JOB PURPOSE AND PROFILE

• To provide administrative support to the Strategic, Planning and Research unit to ensure the effective and efficient running of the business unit, provide superior client service and to support the CETA in the execution of the overall strategy.

RESPONSIBILITIES:

• Coordinate and provide administrative duties in the business unit such as, receiving telephone calls, correspondence and emails and flagging them as required.
• Work with the Officers and Researchers to prioritise an agenda and focus on the most important issues and opportunities within the business unit.
• Develop, maintain, and update the business unit’s annual meetings planner.
• Coordinate the business unit’s meetings and preparation and ensure that all invitations, logistics, minutes and relevant agendas and material are provided.
• Assist in the coordination of relevant workshops, bid committee meetings and other events as required within the business unit.
• Attend key meetings as directed by the team with the purpose of ensuring follow-up and execution on identified actions.
• Provide input and formulate business presentations in consultation with the team.
• Work with the business unit to strategize and manage a portfolio of relationships relevant to the business unit.
• Order, receive, verify, store, and maintain an accurate inventory of office supplies as required.
• Respond to routine queries and escalate higher-level requests to the relevant staff in the business unit as required.
• Prepare non-routine and routine correspondence and proofread relevant documents before circulation.
• Ensure the effective and efficient management of document flows and the retrieving and archiving of information in a confidential manner.
• Assist with the coordination and compilation of reports for the business unit for review and submission.
• Assist in the capturing of relevant information and maintaining the database for the business unit, ensuring data integrity.
• Perform any duty, lawful and reasonable task or responsibility as directed by the supervisor.
• Perform any duty, lawful and reasonable task or responsibility as directed by the supervisor.
• Perform all duties and responsibilities in line with applicable Act, Regulations and per CETA relevant policies and procedures.
• Assist in the compilation, coordination and verification of relevant invoices and supporting documents for the business unit for submission to the Finance business unit. 
• Ensure Supply Chain management process are followed when making the necessary travel arrangements, including flights, accommodation, hire cars, etc. for the Section.
• Assist in reduction of wasteful expenditure by assisting the Manager in ensuring that all minor work done by sub-contractors is executed.
• Contribute to the financial sustainability of CETA by ensuring no wasteful and fruitless expenditures are incurred in responsibility.
• Ensure that is assisting the business unit to operate within the allocated operational budgets.
• Live and demonstrate exemplary behaviours driven and anchored on / by CETA values.
• Ensure that on-the-job training, learning, and development is taking place.
• Share and play an effective role in ensuring that teams assist in achieving of strategic goals and mandate of the CETA.
• Attendance to development workshops and interventions as per agreed Personal Development Plan (PDP).

Requirements

DESIRED SKILLS, EXPERIENCE AND COMPETENCIES

• Matric/Grade 12 plus a Diploma in Administration or another related field
• Minimum three (3) years’ administration experience
• Outstanding communication and interpersonal abilities
• Excellent organizational and leadership skills
• Familiarity with office management procedures and basic accounting principles
• Intermediate Excel and PowerPoint Skills

The following Attributes are necessary to succeed in this role:

• Punctual, self-discipline and a motivated team player.
• Ethical consciousness and conduct in all dealings with the matters of CETA.
• Emotionally intelligent and communicates well across all levels.
• Analytical and pay attention to detail.
• Deadline driven.
• Adaptable and problem-solver.
• Excellent negotiation and organising skills.
• Innovative and creative self-starter.
• Ability to work with difficult individuals.

OTHER REQUIREMENTS

• Flexibility in working hours will be required to meet demands of the role.
• May be required to work overtime.

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JOB PURPOSE AND PROFILE

• To provide administrative support to the Organisational Development & Talent Management unit to ensure the effective and efficient running of the office, provide superior service and to support the CETA in the execution of the overall strategy.

RESPONSIBILITIES:

• Assist with the screening of shortlist applications according to job requirements and forward all shortlisted applications to the relevant business unit head for further shortlisting.
• Prepare interview packs for the relevant position and distribute as required.
• Coordinate and arrange psychometric assessments and feedback with candidates and external providers as required.
• Coordinate and arrange risk and verification assessments with external providers as required.
• Send out rejection letters based on interview panel findings.
• Arrange with the line manager to give internal candidate proper feedback regarding growth opportunities and gaps.
• Assist in the resolution of all recruitment enquiries and approvals from appropriate delegated authorities.
• Coordinate the advertising of vacant positions and source replacements as per recruitment timelines and Standard Operating Procedures.
• Coordinate the recruitment process, including all interview panel members, logistics and relevant supporting packs.
• Assist in the coordination of the induction program for CETA for new employees when required.
• Gather and capture all relevant documentation in order to prepare for the annual training plans and reports.
• Facilitate and coordinate induction programs.
• Analyze training requests in accordance with PDP’s before submission for approval.
• Coordinate relevant training and development committee meetings such as HRD EE and Bursary Committee.
• Assist with updating process flows, forms and provide input into Training and Development policies and procedures.
• Coordinate and administer bursaries as per CETA policies and procedures.
• Coordinate training as required.
• Scheduling and coordinating training interventions.
• Coordinate and administer electronic performance management system according to policy and procedures.
• Communicate performance management calendar.
• Coordinate ERP Performance Management and performance management methodology trainings
• Coordinate moderation committee meetings
• Compile performance management reports/spreadsheets
• Conduct performance management and employee training as and when required.
• Coordinate and provide administrative duties in the business unit such as, receiving telephone calls, correspondence and emails and flagging them as required.
• Work with the Specialist: OD and Talent Management to prioritise an agenda and focus on the most important issues and opportunities within the business unit.
• Develop, maintain and update the business unit’s annual meetings planner.
• Coordinate the business unit’s meetings and preparation and ensure that all invitations, logistics, minutes and relevant agendas and material are provided.
• Assist with the coordination and compilation of reports for the business unit for review and submission.
• Assist in the capturing of relevant information and maintaining the database for the business unit, ensuring data integrity.
• Monitor payments for Unit related activities.
• Maintain costing information of Bursaries awarded.
• Liaise and provide documentation to auditors as requested.
• Monitor compliance to relevant training and development policies and procedures.
• Compile monthly and quarterly statistical and attendance reports to the Specialist.
• Ensure all documents are filed according to company policies and procedures.
• Contribute to the review and update of the CETA policies and procedures (all staff)
• Prepare and submit to supervisor accurate, complete and credible monthly reports as required for consolidation and tabling at monthly EXCOs.
• Ensure all work performed is backed-up regularly as per ICT polices onto the CETA electronic servers.
• Apply / implement and undertake all activities and duties in line with policies, procedures and relevant laws and regulations applicable to the task at hand.
• Attend risk, compliance, ethics and fraud prevention updates meetings, trainings and workshops as scheduled by CETA.
• Contribute to the risk maturity levels at the CETA.
• Follow protocols and report suspicious activities, corrupt or fraudulent activities that one is aware of; onto the CETA whistle blowing and fraud prevention hotline.
• Ensure that all relevant CETA registers, reconciliations and regulatory reports are compiled and submitted on time.
• Provide advice and timeously response to all staff.
• Provide relevant and specialized technical support with regards to completion of performance agreements and or bursaries.
• Attend and address all stakeholder queries timeously and effectively.
• Attendance to development workshops and interventions as per agreed Individual Development Plan (IDP).
• Perform all duties and responsibilities in line with applicable Acts, Regulations and per CETA relevant policies and procedures.
• Timeous submission of performance agreements and reviews.
• Live and demonstrate exemplary behaviours driven and anchored on / by CETA values.
• Ensure that on-the-job training, learning and development is taking place.
• Share and play an effective role in ensuring that teams assist in achieving of strategic goals and mandate of the CETA.
• Supervise, empower, coach and /mentor interns that are assigned to the business unit.
• Contribute to the financial sustainability of CETA by ensure no wasteful and fruitless expenditures are incurred in the area of responsibility.
• Ensure that is assisting the business unit to operate within the allocated operational budgets.

Requirements

DESIRED SKILLS, EXPERIENCE AND COMPETENCIES

• Three (3) Year Diploma (NQF 6) in Human Resources or related NQF 6 qualifications.
• Minimum three (3) years’ experience in Human Resource Talent Management or Training development
• Effective written and verbal communication skills
• Effective organisational skills
• Computer literacy, including MS Office (Word, Excel, PowerPoint)

Other Requirements

• Willingness to work outside of official hours when necessary.
• Valid Driver’s License

The following Attributes are necessary to succeed in this role:

• Punctual, self-discipline and a motivated team player.
• Ethical consciousness and conduct in all dealings with the matters of CETA.
• Emotionally intelligent and communicates well across all levels.
• Analytical and pay attention to detail.
• Deadline driven.
• Adaptable and problem-solver.
• Excellent negotiation and organising skills.
• Innovative and creative self-starter.
• Ability to work with difficult individuals.

go to method of application »

JOB PURPOSE AND PROFILE

• To provide coordination and administrative support to the Demand and Contracts Management unit to ensure the effective and efficient coordination of tender and contract management efforts and the monitoring of project progress and implementation in support of the execution of the overall strategy.

RESPONSIBILITIES:

• Provide input into the budget and tactical work plans for the Acquisitions Management business unit in consultation with the Specialist: Acquisitions Management.
• Work with all the Business areas, to identify gaps in processes, analyse and improve where necessary to increase speed, quality and gain efficiencies in the implementation of CETA projects.
• Assist in the planning, designing, implementation and communication of the overall Acquisitions Framework for procurement, in consultation with all business unit management and executives.
• Assist in the design and coordination of key performance and result indicators associated with Demand Planning and Forecasting to ensure the CETA meets its procurement objectives.
• Assist in liaising with all business units and establish procurement demands and inventory requirements to inform demand forecasts and schedules.
• Assist in the assessment and analysis of relevant organisational and market data to estimate future procurement demands that will inform the CETA’s financial and supply chain management strategies. 
• Assist in the assessment and determination of the availability of financial resources for the demands identified.
• Identify preferential procurement points and appropriate goals per commodity in terms of the preferential procurement objectives.
• Maintain a demand management database within the organisation and ensure data integrity and quality.
• Assist in conducting regular benchmarking of demand process quality and advise on the non-compliance to quality standards.
• Draft contracts as required for approval and signing between the CETA and service providers and suppliers and ensure compliance with Public Finance Management Act and other CETA requirements and risk protocols (including deliverables and milestones.
• Effectively submit and expedite the contract agreement process to ensure prompt commencement and/or delivery of services.
• Manage contracts with identified vendors and service providers in terms of the Service Levels Agreements.
• Manage, analyse and monitor the contract spend for all projects on behalf of CETA, and provide spend data for the purpose of statutory reporting.
• Maintain contract agreements through regular review meetings and other communication mechanisms to ensure that the service levels are maintained.
• Ensure that payment term negotiations are optimized with all relevant stakeholders to ensure good governance.
• Ensuring that all vendor and contract queries, are resolved or escalated accordingly.
• Ensure all work performed is backed-up regularly as per ICT polices onto the CETA electronic servers.
• Apply / implement and undertake all activities and duties in line with policies, procedures and relevant laws and regulations applicable to the task at hand.
• Attend risk, compliance, ethics and fraud prevention updates meetings, trainings and workshops as scheduled by CETA.
• Contribute to the risk maturity levels at the CETA.
• Follow protocols and report suspicious activities, corrupt or fraudulent activities that one is aware of; onto the CETA whistle blowing and fraud prevention hotline.
• Ensure that all relevant CETA registers reconciliations and regulatory reports are compiled and submitted on time.
• Build and maintain relationships with all CETA business units for the purposes of expectations management and knowledge sharing.
• Provide advocacy on matters related to the tender and bid process and contracts management to empower the CETA stakeholders to make informed decisions.
• Represent and participate in the organisation’s committees and tasks teams when required.
• Convene and attend meetings and present findings and business cases to relevant stakeholders when required.
• Implement timeous communication on progress and challenges in achieving the tactical work plans to impact stakeholders
• Attend industry related forums, conferences, and workshops to gain industry insight for the purpose of business improvement.
• Perform all duties and responsibilities in line with applicable Acts, Regulations and per CETA relevant policies and procedures.
• Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance and compliance processes, and tools to identify and manage risks.
• Support and provide evidence to all internal and external audit requirements.
• Maintain quality risk management standards in line with relevant requirements.
• Maintain and enforce all related Service Level Agreements to minimise business risk and ensure business continuity.
• Review related Standard Operating Procedures in consultation with the Specialist: Acquisitions Management to ensure business optimisation.
• Adhere to all relevant laws, policies and Standard Operating Procedures throughout the organisation.
• Contribute to the review and update of the CETA policies and procedures.
• Prepare and submit to supervisor accurate, complete and credible monthly reports as required for consolidation and tabling at monthly EXCOs.
• Attend and address all stakeholder queries timeously and effectively.
• Live and demonstrate exemplary behaviours driven and anchored on / by CETA values.
• Ensure that on-the-job training, learning and development is taking place.
• Share and play an effective role in ensuring that teams assist in achieving of strategic goals and mandate of the CETA.
• Supervise, empower, coach and /mentor interns that are assigned to the business unit.
• Contribute to the financial sustainability of CETA by ensure no wasteful and fruitless expenditures are incurred in responsibility.
• Ensure that is assisting the business unit to operate within the allocated operational budgets.

Requirements

DESIRED SKILLS, EXPERIENCE AND COMPETENCIES

• Matric/Grade 12
• Diploma/Advanced Certificate in a relevant field NQF Level 6
• 3 - 4 Years experience in a relevant field – Operational
• 1 – 2 Years in Supervising others – Supervisory
• Valid Driver’s License

The following Attributes are necessary to succeed in this role:

• Punctual, self-discipline and a motivated team player.
• Ethical consciousness and conduct in all dealings with the matters of CETA.
• Emotionally intelligent and communicates well across all levels.
• Analytical and pay attention to detail.
• Deadline driven.
• Adaptable and problem-solver.
• Excellent negotiation and organising skills.
• Innovative and creative self-starter.
• Ability to work with difficult individuals.

go to method of application »

JOB PURPOSE AND PROFILE

• To provide administrative support to the Acquisition Management unit to ensure the effective and efficient running of the business unit, provide superior client service and to support the CETA in the execution of the overall strategy.

RESPONSIBILITIES:

• Coordinate and provide administrative duties in the business unit such as, receiving telephone calls, correspondence and emails and flagging them as required.
• Work with the Officers and Specialist to prioritise an agenda and focus on the most important issues and opportunities within the business unit.
• Develop, maintain and update the business unit’s annual meetings planner.
• Coordinate the business unit’s meetings and preparation and ensure that all invitations, logistics, minutes and relevant agendas and material are provided.
• Assist in the coordination of relevant workshops, bid committee meetings and other events as required within the business unit.
• Attend key meetings as directed by the team with the purpose of ensuring follow-up and execution on identified actions.
• Provide input and formulate business presentations in consultation with the team.
• Order, receive, verify, store and maintain an accurate inventory of office supplies as required.
• Perform special projects as required in the business unit, including the review, research, summarization and analysis of information.
• Provide support on the CETA’s special projects, campaigns and events.
• Support the development of high-quality templates and tools to assist with the effective management of and continuous improvement within the business unit’s process efficiencies.
• Provide administrative support in quality assurance activities to ensure that the business achieves its tactical work plan goals.
• Respond to routine queries and escalate higher-level requests to the relevant staff in the business unit as required.
• Prepare non-routine and routine correspondence and proofread relevant documents before circulation.
• Ensure the effective and efficient management of document flows and the retrieving and archiving of information in a confidential manner.
• Assist with the coordination and compilation of reports for the business unit for review and submission.
• Assist in the capturing of relevant information and maintaining the database for the business unit, ensuring data integrity.
• Assist in the compilation, coordination and verification of relevant invoices and supporting documents for the business unit for submission to the Finance business unit
• Perform all duties and responsibilities in line with applicable Acts, Regulations and per CETA relevant policies and procedures.
• Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance and compliance processes, and tools to identify and manage risks.
• Support and provide evidence to all internal and external audit requirements.
• Maintain quality risk management standards in line with relevant requirements.
• Maintain and enforce all related Service Level Agreements to minimise business risk and ensure business continuity.
• Review related Standard Operating Procedures in consultation with the Specialist:  Acquisition Management to ensure business optimisation.
• Adhere to all relevant laws, policies and Standard Operating Procedures throughout the organisation.
• Contribute to the review and update of the CETA policies and procedures (all staff)
• Prepare and submit to supervisor accurate complete and credible monthly reports as required for consolidation and tabling at monthly EXCOs.
• Ensure all work performed is backed-up regularly as per ICT polices onto the CETA electronic servers.
• Apply / implement and undertake all activities and duties in line with policies, procedures and relevant laws and regulations applicable to the task at hand.
• Attend risk, compliance, ethics and fraud prevention updates meetings, trainings and workshops as scheduled by CETA.
• Contribute to the risk maturity levels at the CETA.
• Follow protocols and report suspicious activities, corrupt or fraudulent activities that one is aware of; onto the CETA whistle blowing and fraud prevention hotline.
• Ensure that all relevant CETA registers, reconciliations and regulatory reports are compiled and submitted on time.
• Build and maintain relationships with all CETA officers including EXCO, for the purposes of expectations management and knowledge sharing.
• Provide advocacy on matters related to the business unit to make informed decisions.
• Represent and participate in the organisation’s committees and tasks teams when required.
• Convene and attend meetings and present findings and business cases to relevant stakeholders when required.
• Implement timeous communication on progress and challenges in achieving the tactical work plans to impacted stakeholders.
• Attend industry related forums, conferences and workshops to gain industry insight for the purpose of business improvement.
• Attend and address all stakeholder queries timeously and effectively.
• Live and demonstrate exemplary behaviours driven and anchored on / by CETA values.
• Ensure that on-the-job training, learning and development is taking place.
• Share and play an effective role in ensuring that teams assist in achieving of strategic goals and mandate of the CETA.
• Supervise, empower, coach and /mentor interns that are assigned to the business unit.
• Contribute to the financial sustainability of CETA by ensure no wasteful and fruitless expenditures are incurred in the area of responsibility.
• Ensure that is assisting the business unit to operate within the allocated operational budgets.

Requirements

 DESIRED SKILLS, EXPERIENCE AND COMPETENCIES

• Matric/Grade 12.
•  NQF Level 5 qualification in a relevant field.
• 1-2 Years in Administration
• Valid Driver’s License.

The following Attributes are necessary to succeed in this role;

• Punctual, self-discipline and a motivated team player.
• Ethical consciousness and conduct in all dealings with the matters of CETA.
• Emotionally intelligent and communicates well across all levels.
• Analytical and pay attention to detail.
• Deadline driven.
• Adaptable and problem-solver.
• Excellent negotiation and organising skills.
• Innovative and creative self-starter.
• Ability to work with difficult individuals. 

go to method of application »

JOB PURPOSE AND PROFILE 

• The incumbent is responsible for being a trusted advisor and operator for the Chief Executive’s Office (CEO). Provide high-level strategic support to the CEO in planning, executing, and ensuring the success of the CEO’s mandate by facilitating the efficient and effective functioning of the CEO’s Office. Drive the organisations corporate governance and compliance, ensuring alignment of CETA policies and procedures to ensure best service delivery. Be a Liaison to the between CEO and executives of business and functional units; organisations and co-ordinates internal and external relations efforts and oversees special projects implementation.

RESPONSIBILITIES:

• Ensure that the Executive Managers and Senior Managers are supporting the CEO’s and Accounting Authority’s decisions.
• Oversee all CEO’s office initiatives across the CETA to ensure that their conception and implementation support the strategic intent aligned with CETA operations and SLA with DHET.
• Set and drive comprehensive goals and objectives for performance and growth to support the CETA’s strategy and objectives; including ensuring all performance achievements are recorded on the CETA IT systems.
• Lead and ensure the establishment, maintenance and improvement of Standard Operating Procedures, policies, and guidelines relating business unit scorecards, CETA operational scorecard, service standards in consultation with the CEO.
• Contribute to key decisions on CETA processes, projects and policies and effectively incorporate and manage all relevant changes agreed-upon decisions. 
• Oversee and supervise the CETA media agencies.
• Design, implement and use insights gained through business information to compile reports, and metrics to measure success and inform the business decision making process and realign objectives.
• Compile and implement standardized business process improvement and reengineering methodologies including service standards and scorecards. Lead continuous innovation and optimisation by ensuring the development, alignment and implementation of end-to-end processes and systems improvements in line with CETA business requirements.
• Monitor and continuously evaluate progress of the Risk and Audit management, Special Projects, Chambers and Monitoring and Evaluation business units’ achievements against the Tactical Plan and Strategic Plan objectives.
• Ensure all CETA strategies are cascaded by executives to all staff. This includes to ensure the updates on CETA APP, SP, SSPs are duly communicated to all CETA staff. 
• Drive and ensure the effective design, implementation and monitoring of special projects, based on key trends.
• Ensure ATP’s, WSP and ATRs are received on time and used for future research.
• Lead the identification and mitigation of internal systems and procedural barriers to enhance excellent customer/stakeholder’s positive experience. 
• Review and recommend any communications to be issued to CETA staff.
• Implement monitoring and evaluation in own area of accountability in line with the CETA wide Monitoring  and Evaluation framework and mechanism to determine baseline of performance and impact.
• Analyse information and compile complex documents for the CEO in preparation of meetings, engagements, presentations, etc. 
• Conduct desk-top research on topics / issues requested by CEO and manage special projects in the office of CEO.

General responsibilities attached to this role

• Provide input into relevant audit processes and queries and respond to audit findings within defined timeframes.
• Lead and drive the planning and compilation of the CEOs office business unit’s annual budget aligned to the tactical delivery plans to support the implementation of set strategic objectives. 
• Lead the deployment and enforcement of proper financial controls to manage the departmental budget and ensure that all units maintain full and proper oversight of its financial resources. 
• Verify, recommend for approval all CEO’s office related payments based on the Delegation of Authority applicable at a time.
• Build and lead an effective and cohesive team through the effective management of all departmental resources; including to ensure all staff are living by CETA values.
• Lead the enhancement of relevant knowledge and skills through continuous coaching, mentoring and nurturing of departmental talent pools.
• Ensure Learning and Development is continued monitored and improved.
• Assist lead and drive a high-performance culture by translating and communicating the annual performance goals and measures based on agreed upon objectives.
• Drive a working environment that augments employee engagement, recognition, and productivity.
• Identify and monitor departmental risks and develop and maintain a risk register from such activities. Implement mitigation to manage risks within the CEOs Office.
• Identify and develop strategies to optimise key stakeholder relationships, implement  those strategies in building sustainable and resilient relationships.
• Manage resolution of stakeholder concerns and issues timeously.
• Monitor and manage staff performance within the CEO’s Office in compliance with the CETA Performance Management policy and processes. This includes coaching and mentoring staff and interns as appropriate to improve performance within the CETA (oversee performance management and the development of all CEO’s Office staff).
• To develop a comprehensive reporting system for the unit that considers all operational aspects and report such on a weekly, monthly, quarterly and on annual basis. 
• To provide regular management reports for governance and executive management reporting processes.
• Perform any other relevant duties as directed by the CEO. 

SPECIFIC DELIVERABLES EXPECTED

• Credible governance and executive management reports.
• Projects Monitoring and Evaluation reports.
• CETA strategic risk registers updated.
• Business unit’s Service Standards and Business Scorecard aligned overall CETA scorecards, APP, SLA, Strategic Plans, etc.
• All risk, compliance and governance reports for the CETA.
• Business unit’s budgets progress reports.
• Monthly and quarterly progress against CETA Transformation and Organisational Scorecards.

Requirements
DESIRED SKILLS, EXPERIENCE AND COMPETENCIES

• Post Graduate qualification in any of the following fields: Business Administration, Finance / Accounting, Project Management, or any similar qualification at NQF 8 level.
• Minimum of 7-8 years’ experience, of which at least 4 must have been in a senior management role.
• A proven track record in the public entity and regulated environment and previous management experience in a multidisciplinary unit is essential; and extensive knowledge of government policies is critical.
• Proven experience in leading and directing teams.
• Demonstrated experience in reporting to executives and boards on governance, risk and compliance control matters.
• A SETA related experience in governance, risk, monitoring and evaluation and compliance is an added advantage.
• Knowledge of higher education sector, the SDA, SDLA, SAQA Act and the PFMA are essential.
• Computer literacy: Advanced Excel and Data Analytical skills are required.
• Valid driver’s licence.

The following Attributes are necessary to succeed in this role:

• Self-discipline and motivated team player. 
• Ethical consciousness and conduct in all dealings with the matters of CETA and who places a high premium on integrity and confidentiality. 
• A dynamic, self-starter who is emotionally intelligent and communicates well across all levels.
• Analytical and pay attention to detail, including Data analytics.  
• Innovative thought leader and a results driven senior manager.
• Ability to manage in a multidisciplinary environment.
• Ability to draft, analyse and interpret reports in a professional and quality manner for the Senior and executive team.
• Strategic thinker and problem-solver. 
• Value-adding advisor to the processes of the organisation.
• Independent, objective and impartial.
• Excellent negotiation skills.