Current Vacancies at Diplomat Distributors

Job Purpose:
To administer all the HSE related documentation, the accurate record keeping and administrative maintenance.
Critical to this role is the administrative support it provides to the Health & Safety Officer. This enables professional delivery and contributes to Health & Safety being a value add partner in the business.

Key Responsibilities:

• Execute activities related to safety admin in a cost effective manner.
• Contribute to the cost saving targets of the company.
• Follow up on all inspection sheets and engage with warehose to close out job cards.
• Maintain an effective filing system for all documentation.
• Fulfil the personal assistant role for the Health & Safety Officer.
• Consolidate all SHE representative reports for submission into the monthly report.
• Monitor compliance to the HSE systems and ensure completion of related documents.
• Track the maintenance plan and report deviations timeously.
• Capture all accident reports and follow up to ensure close out.
• Coordinate training sessions to ensure safety training is conducted as per legal requirements.
• Maintain training registers.
• Assist with the compilation and submission of monthly report.
• Compliance with Good Warehouse Practices and quality management.
• Adhere to company's Health and Safety rules, laws, and regulations.
• Stay abreast of latest developments in HSE through self-study.
• Take responsibility for self-development through self-study, identification of learning opportunities.

Position Requirements:

• Completed Matric or equivalent, accredited by SAQA.
• Relevant Tertiary qualification would be an added advantage.
• Minimum 1-2 years' experience in similar position preferably from FMCG Industry.
• Basic computer skills (Word, Excel, PowerPoint, etc.).
• Administrative skills.
• Excellent attention to detail and follow-up skills

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Job Purpose:

• To effectively manage the warehousing function of the business.
• This role also needs to implement process innovation initiatives in operations that will ensure continual improvement and improved cost management.
• Critical to this role is the implementation of good governance and ensure compliance to policies and standards. Due to the large staff contingent, good people management practices play a vital role.

Key Responsibilities:

• Assist in managing the warehouse budget.
• Ensure cost savings targets are met .
• Manage efficiencies to ensure optimal spent for warehouse activities.
• Assist in ensuring effective utilisation of storage space.
• Ensure efficient warehouse processes are in place so as to drive customer satisfaction.
• Understand the business of the customer to ensure operational capacity to exceed expectations.
• Develop and implement initiatives to drive organisational excellence.
• Ensure a safe and healthy workplace at all times.
• Manage projects related to optimisation and implementation of best practise.
• Manage and ensure compliance to standard operating procedures.
• Drive quality compliance in the warehouse operations.
• Oversee and manage the receiving process to minimise damage to stock.
• Oversee and manage the warehouse operation and implement best processes and practice.
• Oversee and manage the outbound loading including IBT and internal customers and implement best processes and practice.
• Conduct effective inventory management.
• Be the subject matter expert in warehousing and distribution and assist to advise colleagues.
• Oversee and manage packing and stacking methods on the warehouse.
• Employee management.
• Ensure discipline in place.
• Manage the flow of packing and stacking of product and implement systems to minimise damage to stock .
• Oversee the regular checking of equipment to ensure functionality.
• Compliance with Good Warehouse Practices and quality management.
• Adhere to company's Health and Safety rules, laws and regulations.
• Stay abreast of latest developments in the industry.
• Conduct training needs analysis for operational employees and implement training interventions.
• Take responsibility for self-development through self-study, identification of learning opportunities.
• Track performance of the warehouse team against set KPIs, identify non-performers and recommend appropriate action.
• Build capacity within operational team to ensure support for sales initiatives are effective.
• Lead the warehouse team through continuous building of competence and implementation of high performance work systems and processes.

Position Requirements:

• Completed Matric or equivalent, accredited by SAQA or equivalent work experience.
• Completed Diploma in Logistics.
• Minimum of 5 - 7 years relevant warehousing experience within FMCG environment.
• Team supervision experience within the warehouse environment.
• Computer literacy (Intermediate MS Office skills).
• Must have SAP knowledge.
• Excellent communication skills (verbal and written).
• Good planning and organizing skills.
• Strong analytical skills.
• Must have a valid drivers license and own reliable vehicle.

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Key Responsibilities
The purpose of the role is to implement the Tier 3, Sub-D / Main Market strate-gy at retail level. The primary purpose of the role is to ensure targeted Cover-age, Sales, Distribution and Retail Presence Objectives are met. The channel is a must win channel and of strategic importance to the Company and its principals.

• Consistent development and updating of the Retail Outlet Universe Data base.
• Consistent achieving of Coverage, Sales, Numeric Distribution & In Store Communication objectives.
• Achieving of the trade coverage plan.
• On time reporting and completion of daily administration objectives.
• Implementation of all merchandising initiatives according to determined standards.
• Responsible for all company resources on a daily basis i.e. Vehicles, POS, Merchandising material, stock, mobile phone.
• The implementation of promotions when applicable.
• Field any trade related issues or queries at store level.
• Provide ongoing market intelligence to management.

Position Requirements

• Completed Matric or equivalent, accredited by SAQA.
• 1 - 3 years Field Sales experience *from an Informal Trade*.
• Own vehicle and a valid driver's license.
• Must have met set targets for a defined period.
• Must be a local and reside in the relevant area of operation;
• Basic computer skills (MS Outlook, MS Office).
• Good communication skills.
• Attention to detail.
• Basic numeric skills.

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Key Responsibilities:
To ensure stock availability as per the forecast, thereby enabling and supporting the sales team to achieve their targets.
A clear understanding and working knowledge of Supply Chain Coordinator
duties, in which the following will have to be executed:

• Ensure supply chain coordination is executed cost effectively.
• Contribute to the cost saving initiatives of the company.
• Create purchase orders and communicate to the vendors.
• Utilise stock models and warehouse space as inputs to create purchase orders.
• Plan all deliveries with the vendors.
• Validate stock models created by Supply Chain coordinator based on the annual forecast as well as warehousing constraints.
• Oversee purchase orders though controlling errors and improving accuracy.
• Liaise with the receiving manager to plan for the receiving of stock.
• Validate calculated stock per day per region based on the data extracted from JDA.
• Manage the Daily Order Well releasing based in line with CFR and Time to Market guidelines.
• Maximise efficiency by maintaining the case filled rate for customers.
• Manage any exceptions/challenges in supply chain coordination.
• Ensure stock models are maintained based on the stock number agreed upon to support any additional sales orders.
• Take responsibility for self-development through self-study, identification of learning opportunities.

Position Requirements:

• Completed Matric or equivalent, accredited by SAQA.
• Relevant certification/degree/accreditation in SCM/logistics/material planning.
• Minimum of 3 - 5 years of relevant experience within the FMCG environment.
• Fully computer literate, with Advanced Excel skills and knowledge of SAP.
• Strong analytical, negotiation & planning skills.
• Experience in analysing non-standard databases and creation of non-standard reporting tools.
• Knowledge and experience in JDA planning software is required.
• Basic understanding of Forecasting and demand planning concepts.
• Pro-active with excellent attention to detail.
• Good communication and interpersonal skills.
• Ability to work under pressure.

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Key Responsibilities

• The ability to influence and sell predetermined sales solutions to targeted customers.
• Meet predetermined sales budgets.
• Facilitating orders for predefined customers, whether direct or via customer DC.
• Excellent execution of business strategic drivers.
• Ensure the correct standard of merchandising is executed correctly in all stores via Block merchandising / Cross merchandising / Format merchandising / Vertical merchandising etc.
• Ensure the recommended pricing is in line with strategy and the relevant price labels are on shelf.
• Correct Stock rotation - FIFO Principals - (First in First Out).
• Correct category Planogram application in all stores.
• Sales out focus by driving visibility through working with Shared Services Department on the building of gondola ends, side stacks, power wings, display units, dump bins etc.
• Maintaining adequate stock levels - the correct stock pressure on shelf and for displays to ensure no out of stocks occurs in store.
• Category maintenance.
• Securing and maintaining contestable space or fair share of shelf.
• Manage damages and returns.
• Stock counts.
• Provide on-going market intelligence to management.
• As predetermined by the business needs from time to time assist in:
• Ad Hoc Promotional Events.
• Trade Shows.
• Representative territory coverage.

Position Requirements

• Completed Matric or equivalent accredited by SAQA.
• Tertiary qualification will be a plus.
• 3 - 5 years' experience in a Sales Representative role.
• 3 - 5 years' experience in the Sales & Merchandising environment from the FMCG industry.
• A clear understanding and working knowledge of the predetermined formal Accounts Channel and Independent Retail and Wholesale of the FMCG environment, in which the following criteria will have to be met, implemented and executed.
• Highly motivated and responsible, with the ability to work with mini-mum supervision.
• The ability to work under pressure and meet deadlines.
• Strong negotiation skills & business acumen.
• Own reliable vehicle with a valid driver's licence.
• Must reside around Durban.

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Key Responsibilities
To provide efficient and professional merchandising services to allocated customers by maintaining in order to facilitate sales and improve the shopper experience.
To execute and implement merchandising standards in compliance with Diplomat SA's policies, practices and procedures.

• Deliver merchandising services productively and cost effectively.
• Conduct basic calculations for stock control and case conversion and ensure accuracy.
• Engage with customer to address complaints about deliveries not being on time, out of stock items etc. as the first level of contact.
• Maintain shelf utilisation on a daily basis. In case of gaps on shelves, approach buyers and ensure resolution.
• Ensure rotation of stock in the warehouse/stock room of the customer to prevent product going past the expiry date and out of stock issues.
• Ensure the fastest selling lines are on display.
• Ensure the shelf space negotiated by KAMS materialises in all the stores.
• Build and maintain relationships with the customers.
• Escalate complaints to supervisor/KAM/Sales rep depending on the nature of complaint.
• Accurately complete the recording book, merchandiser timesheet as well scorecard on a daily basis.
• Comply with stipulated merchandising standards.
• Ensure all stock has appropriate pricing labels.
• Engage the customer to implement the brand priority document.
• Monitor all the brands/count lines in order to check stock in store.
• Maintain the recording book with updated planograms and display schedules.
• Take responsibility for self-development through self-study, identification of learning opportunities.

Position Requirements

• Completed Matric or equivalent, accredited by SAQA OR equivalent work experience.
• Minimum of 2 years experience in the Merchandising environment within the FMCG industry.
• Basic knowledge of MS Office and use of relevant devices.
• Basic math and calculations skills.
• Product knowledge with good communication skills.
• Good relationship and time management skills
• Attention to detail skills.
• Good planning and organising skills.
• Must reside in Empangeni or surrounding areas.

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Key Responsibilities:
To implement the Tier 3 Main Market strategy at retail level. The main purpose is to achieve coverage, achieve sales targets and revenue margins for allocated customers by ensuring that the right products are in the right place at the right time.
To execute the sales plan for allocated customers in compliance with Diplomat SA's policies, practices and procedures.
Critical to this role is the attitudinal competencies required to cope with the uniqueness and the challenges of operating in the informal sector of the market:

• Execute the sales plan for allocated customers, particularly bigger retail outlets and mini-markets.
• Ensure achievement of monthly targets, objectives and display targets.
• Excellent execution of business strategic drivers.
• Conduct negotiations with the customers for display and shelf space
• Participate in weekly and monthly meetings with the team to keep track of progress on allocated targets.
• Build and maintain customer relationships and ensure service levels are ex-cellent.
• Ensure the correct standard of merchandising is executed correctly in all stores via Block merchandising/Cross merchandising/Format merchandising/Vertical merchandising etc.
• Ensure the recommended pricing is in line with strategy and the relevant price labels are on shelf.
• Correct Stock rotation - FIFO Principals - (First In First Out).
• Correct category Planogram application in all stores.
• Sales out focus by driving visibility through building of gondola ends, side stacks, power wings, display units, dump bins etc.
• Maintaining adequate stock levels - the correct stock pressure levels on shelf and for displays to ensure no out of stocks in store occurs.
• Facilitating orders for predefined customers.
• Category maintenance.
• Securing and maintaining contestable space or fair share of shelf.
• Manage damages and returns.
• Stock counts.
• Provide on-going market intelligence to management as predetermined by the business needs from time to time assist in:
• Ad Hoc Promotional Events
• Representative territory coverage
• Take responsibility for company resources and ensure effective utilisation to maximise and enable outputs.
• Take responsibility for self-development through self-study, identification of learning opportunities.

Position Requirements:

• Completed Matric or equivalent, accredited by SAQA.
• Diploma or Degree in Business Commerce or Marketing.
• 3 - 5 years' experience in a Sales Representative role.
• 3 - 5 years' experience in the Sales & Merchandising environment.
• Experience dealing with Independent Retail and Wholesale Accounts within FMCG environment.
• Highly motivated and responsible, with the ability to work with minimum supervision.
• The ability to work under pressure and meet deadlines.
• Strong negotiation skills and business acumen.
• Valid driver's licence.

Must be a local and reside in the relevant area of operation;

• Mpumalanga ( Emalahleni or Middleburg & Surroundings)
• Own vehicle will be preferable.

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Key Responsibilities:-
To ensure that the right order is delivered to the correct customer within the required delivery time frame. Also ensuring a high level of customer service, as well as the completion of all administration to ensure route closure.

• Execute driver responsibilities cost effectively.
• Contribute to the cost savings targets of the company through efficient and safe driving.
• Build and maintain relationships with customers to deliver on service excel-lence targets through effective communication, professional conduct and attention to detail.
• Conduct an inspection at point of delivery to ensure goods are not dam-aged and complies to prescribed standards.
• Assist to resolve delivery disputes with customers to prevent return of goods.
• Provide feedback to management on customer related incidents, queries, concerns etc.
• Ensure cleanliness and good service record of vehicle at all times to ensure access to customer premises.
• Follow route plans and ensure accurate record keeping of travel mileage and petrol slips.
• Ensure vehicle is securely loaded and locked and sealed prior to departure.
• Take responsibility for loading of vehicle, the goods in transit and any re-turns from the customer.
• Complete daily vehicle check sheets, licensing, roadworthiness, and cleanli-ness.
• Timeous submission of claims for processing.
• Report any defects timeously to ensure a safe and road worthy vehicle at all times.
• Conduct planning of deliveries to point of sale to ensure meeting deadlines during high peak times.
• Collect relevant documentation and proof of delivery at every customer.
• Accurately record activities on a daily basis to ensure reference and records at all times.
• Take responsibility for self-development through self-study, identification of learning opportunities.

Position Requirements:-

• Completed Matric or equivalent accredited by SAQA OR equivalent work experience.
• A valid Code 14 Drivers License with PDP.
• 5 years' experience as a Code 14 Driver within the FMCG Industry.
• Good knowledge of the Western Cape Region and Routes.
• Ability to travel long distance with safe driving record.
• Ability to read and understand specific vehicle operating manuals to ensure safe and appropriate operations of the vehicle.
• Ability to start shifts from 06:00 am or earlier for Long distance routes as and when required.
• Ability to work overtime as and when required.
• Accuracy and attention to detail.

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Job Purpose:
To administer and coordinate all the transportation related documentation, the accurate record keeping, administrative maintenance and providing customer services.
Critical to this role is the administrative support it provides to the Transport Supervisor.

Key Responsibilities:

• Scheduling transportation services and coordinating routes.
• Executing transportation administration policies and procedures.
• Processing shipping documents, including bills of lading.
• Processing purchase orders and payments.
• Liaising between managers and drivers, as well as collaborating with other departments to optimize transportation services.
• Reporting progress with orders and Handling customer queries and escalating serious complaints to management.
• Managing booking of customer orders.
• Any other administrative functions as required in the department.
• Complying to transportation regulations and company policies.
• Stay abreast of latest developments in HSE through self-study.
• Take responsibility for self-development through self-study, identification of learning opportunities.

Position Requirements:

• Completed Matric or equivalent, accredited by SAQA.
• Relevant Tertiary qualification would be an added advantage.
• Minimum 1-2 years' experience in similar position preferably from FMCG Industry.
• Basic computer skills (Word, Excel, PowerPoint, etc.).
• Good time management, administrative and organisational skills, and a good level of follow through.
• Problem-solving and analytical skills.