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Astron Energy is one of the leading suppliers of petroleum products in South Africa through its vast network of approximately 850 Caltex-branded service stations. Astron Energy will continue to manage the Caltex brand for a period of up to six years under licence from Chevron USA. Astron Energy owns and operates the countrys third-largest crude oil refine...
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Job Purpose
Overall responsibility to drive compliance at terminal level to the Stock Control Standard, SAP, EDI and Fuelfacs policies and procedures.
- Accountable for performing the following critical tasks with emphasis on accuracy and quality:
- Daily to Daily Stock Reconciliation, Customer Queries
- Creating Purchase Orders on ARIBA (SAP) for additive
- Daily/Weekly/Monthly inventory reconciliation
- Out of tolerance inventory loss/gain investigations
- Explanations and execution of corrective action plans.
- Ensure Hauler payments, query are resolved timeously
- Fosters compliance culture at the facility through effective execution of all administration controls which include but are not limited to: Hauler Payments, User Access, SOX controls RTS, JRNL’s and Credit/Debit notes
- Collaborates with facility management (Terminal Manager) in addressing gaps and trends from Stock Control Administrative reviews.
- Ensure corrective actions are implemented and “open” items from Audits are closed in prescribed time
- Handling and processing of Joint Venture accounts
- Relief Compliance Administrator as and when required
Additional Job Description
Daily basis to drive overall responsibility to drive compliance at terminal level to Stock Control Standard, SAP, EDI and Fuelfacs policies and procedures.
Professional Qualification and Certifications:
- Senior Certificate and 3-years Tertiary qualification in Finance, Accounting, Business Management or Supply Chain
Work Experience:
- 3-5 years experience in finance, accounting, reconciliation
Knowledge and skills:
- Analytical Thinking and Problem Solving
- Attention to Details
- Business and Financial Acumen
- Communication
- Collaboration
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Job Purpose
Accountable for terminal and fleet operations, focusing on incident free operations, cost efficient network and asset utilization resulting in an industry leading position in terminal network efficiency, fleet utilization/efficiency aligned with our customer facing strategy. Full accountability for the safe, reliable and efficient storage and distribution of products including delivering financial performance metrics; joint accountability for achievement of target performance for OEAT (NOI). Accountable for Service Delivery Reliability to Customers.
- Manage day to day operational activities including product receipts, transfers, loading rack operations, marine operations, tank field operations, quality control, routine maintenance, SHEQ, stock control and reconciliation consistent with safe, reliable and efficient operations.
- Oversight responsibility for Joint Venture (JV) and Joint Facility (JFC) as per business requirements.
- Ensure daily execution and balancing of stock in compliance with the Stock Control SOPs, SAP, EDI and FuelFACS policies and procedures.
- Direct execution of terminal strategy and provides interface with external stakeholders including government and regulatory bodies, Transnet Port Authorities (TNPA), as well as all internal stakeholders, Sales channels, Supply Trading & Optimization, Security, Finance, Procurement, IT and HR
- Accountable and manage all internal and external customer queries, demands, expectations etc. · Ensure compliance with SHEQ standards, Managing Safe Work (MSW) and standard operating procedures (SOP) by all personnel under his or her supervision.
- Perform frequent OE walkabouts (facility and work-related). Drive the safety meeting content. · Contribute towards capital requirements, tank, piping, rotating equipment, manage maintenance and inspection plans
- Coordinates training and development of the personnel under supervision in line with the Training Curriculum.
- Perform personnel evaluations (Performance Management) for direct reports. · Responsible for execution of routine maintenance activities including the prioritization of work on a daily basis in support of reliability and cost management efforts
Professional Qualification:
- Grade 12 and Tertiary Qualification in Operations / Logistics Management/ Engineering / Supply Chain Management
- Completion of an Advanced Leadership Programme advantageous
Work Experience:
- Five or more years of managerial experience ( terminal operations management, financial management & knowledge in managing OPEX and ability to manage external relationships)
- Understanding of Supply Chain cost versus Terminal revenue earned as well as the ability to do profitability analysis to ensure efficient operations.
Knowledge and skills:
- Strong leadership skills and being customer focused
- Strong knowledge of Terminal Operations Management, quality control standards, and logistics management
- Proven track record of successfully implementing process improvements and driving operational excellence
- Strong drive for results and ability to lead change
- Excellent leadership and communication skills, with the ability to motivate and inspire a team
- Solid understanding of health and safety regulations and compliance requirements
- Strong communication skills
- Strong analytical and problem-solving abilities
- Fluency in Microsoft Office, SAP system & FuelFACS or similar system knowledge
- Ability to work well under pressure and prioritize tasks effectively
go to method of application »
Job Purpose
Accountable for terminal and fleet operations, focusing on incident free operations, cost efficient network and asset utilization resulting in an industry leading position in terminal network efficiency, fleet utilization/efficiency aligned with our customer facing strategy. Full accountability for the safe, reliable and efficient storage and distribution of products including delivering financial performance metrics; joint accountability for achievement of target performance for OEAT (NOI). Accountable for Service Delivery Reliability to Customers.
- Manage day to day operational activities including product receipts, transfers, loading rack operations, marine operations, tank field operations, quality control, routine maintenance, SHEQ, stock control and reconciliation consistent with safe, reliable and efficient operations.
- Oversight responsibility for Joint Venture (JV) and Joint Facility (JFC) as per business requirements.
- Ensure daily execution and balancing of stock in compliance with the Stock Control SOPs, SAP, EDI and FuelFACS policies and procedures.
- Direct execution of terminal strategy and provides interface with external stakeholders including government and regulatory bodies, Transnet Port Authorities (TNPA), as well as all internal stakeholders, Sales channels, Supply Trading & Optimization, Security, Finance, Procurement, IT and HR
- Accountable and manage all internal and external customer queries, demands, expectations etc. · Ensure compliance with SHEQ standards, Managing Safe Work (MSW) and standard operating procedures (SOP) by all personnel under his or her supervision.
- Perform frequent OE walkabouts (facility and work-related). Drive the safety meeting content. · Contribute towards capital requirements, tank, piping, rotating equipment, manage maintenance and inspection plans
- Coordinates training and development of the personnel under supervision in line with the Training Curriculum.
- Perform personnel evaluations (Performance Management) for direct reports. · Responsible for execution of routine maintenance activities including the prioritization of work on a daily basis in support of reliability and cost management efforts
Professional Qualification:
- Grade 12 and Tertiary Qualification in Operations / Logistics Management/ Engineering / Supply Chain Management
- Completion of an Advanced Leadership Programme advantageous
Work Experience:
- Five or more years of managerial experience ( terminal operations management, financial management & knowledge in managing OPEX and ability to manage external relationships)
- Understanding of Supply Chain cost versus Terminal revenue earned as well as the ability to do profitability analysis to ensure efficient operations.
Knowledge and skills:
- Strong leadership skills and being customer focused
- Strong knowledge of Terminal Operations Management, quality control standards, and logistics management
- Proven track record of successfully implementing process improvements and driving operational excellence
- Strong drive for results and ability to lead change
- Excellent leadership and communication skills, with the ability to motivate and inspire a team
- Solid understanding of health and safety regulations and compliance requirements
- Strong communication skills
- Strong analytical and problem-solving abilities
- Fluency in Microsoft Office, SAP system & FuelFACS or similar system knowledge
- Ability to work well under pressure and prioritize tasks effectively
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Job Purpose
Responsible for execution of day to day Operational activities at the Terminal including Marine Product receipts / Pipeline operations relating to scheduling, Transfers, Tank operations, Quality control, OE/HES, Stock control and reconciliation with regards tank operations to the Global Stock Control Standards.
- Also ensure consistent application of clean, safe, reliable, efficient and environmentally sound operations.
- Assist Terminal Manager with all Operational activities. Responsible for execution of day to day Operational activities at proprietary Terminal including Product receipts / Pipeline operations relating to scheduling, Transfers, Loading rack operations, Tank operations, Quality control, Routine maintenance, OE/HES, Stock control and reconciliation with regards tank operations to the Stock Control Standards.
- Also ensure consistent application of clean, safe, reliable, efficient and environmentally sound operations. Assist Terminal Manager with all Operational activities.
- Responsible for execution of routine maintenance activities including the prioritization of work on a daily basis in support of reliability and cost management efforts.
- Collaborating in the development of the routine Maintenance and OPEX budgets as well as responsible for costs within these areas.
- Work with Terminal Manager / Facility Engineer to define Capital requirements for tanks, piping, equipment and general maintenance inspection plans for the Terminal. Execute plans in line with approved standards
- Accountable to address customer complaints and issues until completions
- Meet customer expectations as per approved delivery demands
- Ensures compliance with OE/HES standards as well as compliance with standard operating procedures for Operational staff and personnel under his/her supervision.
- Ensures safe work practices are adhered to in the plant and that processes are in place to ensure conformance. Performs frequent OE walkabouts (facility and work-related) and participates in Management OE walkabouts at Terminal.
- Active involvement / participation in safety meeting content
- Lead incident or loss investigation, agreed on corrective actions and ensure timely completion thereof.
- Stewards the LPS process by ensuring that Terminal staff are conducting an adequate number of observations and that action items are completed on a timely basis.
- Responsible for Safety Meetings, Stand Downs, Loss Prevention Observations (LPOs) and Job Loss Analyses (JLAs).
- Reporting of all incidents in line with IIR, EIM and other related processes
- Provides coaching and supervision to plant operators and contractors supporting terminal operations.
- Coordinates with Terminal Manager training and development of the personnel under his/her supervision.
- Responsible to perform personnel evaluations (PMP).
Professional Qualification and Certifications:
- Degree in Transport and Operation, Logistics, Supply Chain or similar
Work Experience:
- Logistic/Supply Chain terminal/depot and operations experience
- Supervisory/Management Experience
- Marine, pipeline operations and bunkering of vessels
- Petroleum Experience (Oil and Gas) or FMCG
- Stock Counting/Reconciliation
- Ability to work shifts
Knowledge and skills:
- Numeracy skills
- Computer Literacy
- Terminal Equipment, operational/production/manufacturing knowledge
- Analytical thinking/Problem Solving
- Supervisory
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Job Purpose
The position is responsible for the execution on the BU Operational Training Curriculum working closely with the Operations Standards Specialist in developing cost effective, fit-for purpose operational training delivery plans for Logistics facilities. This includes the annual schedule of training taking into account the training needs analysis and competency observation program as well as other agreed process deployments as required. Delivers training and competency observations. Maintains training records. Participate in SOP and Checklist reviews/development/changes.
- Participate in SOP Reviews, development and changes
- Up to date SOP training material
- Execute as per training and competency observation schedule
- Annual schedule of training taking into account the training needs analysis and competency observation program as well as other agreed process deployments as required.
- Delivers training and competency observations.
- Maintains training records.
- Participate in SOP and Checklist reviews/development/changes.
- Tertiary Qualification (Bachelors or National Diploma) in a Technical Area
Work Experience:
Knowledge and skills:
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The Infrastructure manager provides technical expertise and support for the management of the IT infrastructure within the organisation. This role will implement infrastructure standards and designs and will perform capacity planning, monitoring and will have oversight for the day to day and future operational requirements. This individual will be responsible for Infrastructure and OT architecture and will ensure close integration with the Enterprise Architect in an enterprise environment to successfully deliver infrastructure technology solutions. This role will also ensure infrastructure services business are reliable and secure and proactively offer and support in any technology efficiency / improvement. This role forms part of the IT leadership team.
- Lead in the provision of scalable, maintainable, high performance Infrastructure, utilising agreed technology and advising CIO on technologies required for purchase and renewal
- Understand functional, technical and the business requirements at a detailed level, across the value chain, and produce technical solutions that are fit for purpose. Own technical solutions from POC to implementation.
- Apply active governance and security controls around overall design, quality, and technical standards
Define technology roadmaps and infrastructure direction in the following areas
- Hardware / Software/ Virtualisation architecture
- Storage Area Networking
- Operating Systems
- Infrastructure for the Database environment - SQL & Oracle
- System Configuration
- Performance Management & Tuning
- Network Design – LAN / WAN / WIFI /VOIP
- Network Management
- Server Architecture – Wintel & Unix
- Cloud technology
- Partnering with Architects, Project Delivery and Service Delivery teams to understand functional requirements of a given project/application
- Ensure that all capabilities delivered align with original business objectives, service levels, IT strategies and design intent
- Possess a sound understanding of functional and business objectives that drive and shape technology requirements and design deliverables
- Provides advanced technical expertise, oversight and accountability for resolution of outages, service level issues and other events in partnership with operational support teams.
- Contract Management - Evaluates a potential service provider and carries out all required contract negotiations
Professional Qualification and Certifications:
Work Experience:
- 10 or more years in a senior technical role (technical team lead, principal engineer) with broad cross domain technology exposure at scale.
- 5+ years management experience in a refinery, logistics or chemical processing environment with experience in Operational Technology (OT)
- Exposure to or certification in ITIL/TOGAF desired
Knowledge and skills:
- Thought-leader and change agent to drive innovation and change at a strategic level that delivers maximum business value
- Ability to working under pressure, with tight deadlines and a ‘can-do’ attitude
- Infrastructure design and architecture experience
- Experienced with designing and maintaining large complex infrastructure spanning across multiple data centres
- Expertise in principles and methods (SDLC, Stage Gate, Security and Risk Mitigation).
- Deep knowledge of infrastructure automation, orchestration, and configuration management tools.
- Knowledge of authentication services and security controls required
- Good understanding of Data Centre technologies/services
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As a key member of the Astron Energy Finance Team, ensuring the delivery of the Financial Risk and Assurance Framework (FRA) following COSO principles. Oversee and manage financial risk assessment, control, and mitigation strategies to ensure the organization's financial health and compliance with UK Corporate Reform (“UKCR").
Reporting into the Senior Manager: Financial Accounting & Tax and working as part of the global FGA, the Financial Risk & Controls Manger is a leading subject matter specialist on Financial Risk Management and Internal Controls and is a valued partner to the business. Key responsibilities include:
SOX Compliance Oversight
- Monitor changes in regulatory requirements and industry best practices related to SOX compliance
- Develop and sustain industry leading financial control policies and procedures.
- Ensure technology solutions to manage the control framework is evolving and meeting the business needs.
- Reassess and revise the FRA framework based on business changes.
Risk Assessment and Internal Control Design
- Coordinate the financial statement risk assessment and scoping process, including assessments on current and emerging risks.
- Coordinate the identification of controls to mitigate the key risks.
- Drive consistency in financial/business processes, risk assessments and key controls in the regions, aligned with the Financial Control Framework.
Testing and Evaluation
- Coordinate management attestations and management testing of controls.
- Develop and execute a testing plan for SOX controls including testing controls’ effectiveness and identifying any deficiencies.
- Process Improvement
- Coordinate continuous improvement and leading-edge challenge initiatives.
- Be responsible for SOX controls enhancement / improvement programmes.
- Assist in the determination and coordination of root-cause analysis and propose constructive and practical improvements.
Documentation and Reporting
- Implement, maintain and update Financial Controls/SOX risks and controls documentation.
- Support internal/external audit work, as required.
- Prepare and present reports to management, audit committees and other stakeholders regarding the status of SOX compliance efforts.
Training and Communication
Issue Resolution
Skills and abilities needed to perform role
- Proven ability to effectively plan, coordinate and manage change in business practices.
- Strong motivation to meet deadlines while working with various stakeholders.
- Creativity and initiative in work product, positive and helpful attitude proposing solutions to resolve problems.
- Excellent analytical and creative problem-solving skills
- Strong interpersonal abilities to collaborate effectively with diverse teams.
- Excellent oral and written communication skills with report writing.
- Team player, prepared to work flexibly with various stakeholders.
Knowledge and experience
- Bachelor’s University degree required; areas of study could include (but are not limited to) Accounting , Finance, Internal Audit or related field.
- At least 4 years’ experience in an international company with a focus on financial risk management and internal controls
- Hands on risk and internal controls experience including design and implementation of internal controls frameworks according to SOX or COSO
- In-depth knowledge of generally accepted accounting principles.
- Experience in Internal and External Audit engagements would be relevant.
- The following certifications are a plus, Certified Internal Auditor (CIA), CA(SA), or CISA
Method of Application
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