Fresh Jobs at Masscash Holdings (Pty) Ltd

Purpose of the job: To assist the Accountant in the preparation of the financial books from income statement to balance sheet.

Job specifications/responsibilities will include the following:
Financial processes

• Reviewing of processes and making changes where necessary to improve efficiency
• Adhere to the Massmart Policies and Procedures
• Ensure the following activities are undertaken to facilitate month end
• Prepare and Analyse the income statement for Head office
• Ensure journals are processed and recorded accurately and on time
• Raise provisions and accruals for month end
• Reporting month end figures to Head office Executives and Directors and resolving any queries they may have
• Confirming all intercompany balances, and investigating any variances
• Preparation of the financial forecast every two weeks
• Preparation of Budgets every quarter; preparing and submitting to Financial Manager for approval and making any necessary changes

Journals

• Process journals accurately in the required timeframe
• Ensure journals are raised according to company policies and procedures

General

• Ensure payment of all intercompany invoices
• Update and maintain work in progress schedule
• Complete the asset disposals schedule
• Complete Walmart IT capex schedule
• Maintain effective communication with external suppliers and customers as well as across all levels of the organization

VAT

• Understand the VAT Act and comply with SARS requirements via constant communication from Massmart VAT Department
• Capture VAT in the correct reporting period to ensure VAT payment is made in time via E-Filing to avoid interest and penalties from SARS
• Clear manual VAT accounts in the correct period to the payment account
• Collect regions workings and ensure that the required signatures are on the relevant VAT recons; before capturing VAT201 on SARS E-Filing

Adhoc

• Assist Line Manager with adhoc duties
• Assist with duties in the absence of any team member in the department
• Ensure the companies policies and procedures are adhered to and met
• Assist the Line manager with Financial related ad hoc duties
• Maintain a proper filing system and ensure that all filing is kept up to date; including E-Filing

Reconciliations

• Prepare all balance sheet recons for Head Office / Regions
• Investigate all long outstanding queries on Balance Sheet recons

Tax Schedules

• Prepare schedules of accounts eg: Consulting, legal, leasehold improvements, interest etc; for submission to Massmart

Tax Department

• Ensure all information is in line and is in the correct accounts
• Ensure that supporting documentation is readily available

Fixed Assets

• Maintain the fixed asset register; ensuring any new purchases are added to register and ensure register ties back to the

General Ledger

• Calculating and processing depreciation on fixed assets monthly and capturing to General Ledger

Capex (National Office)

• Ensure all invoices are valid, have authorized Capex forms, three quotes and a purchase order; and approval from three authorised signatories
• Capture Capex invoice to Project and Capex register
• Ensure Capex project is maintained- against budget vs. actual payment and the Capex register is reconciled to the general ledger
• Ensure that Capex invoices which are not part of a new project and are authorized before payment have an individual capex form

Sales (Regional)

• Complete sales schedules for monthly reporting
• Cash Controls (Regional)
• Checking of all recons prepared by cash Controller which is cash control related

Qualifications:

• B Com Finance Degree or studying towards completion

Experience:

• 2 years operational experience preferably in retail FMCG
• SAP experience an advantage
• Knowledge of IFRIS and general accounting practices
• Honesty in the handling of cash and finances

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Purpose of this role: 

• To check and process rebates on the system; reporting and other ad-hoc rebates related duties. Supervise the Rebates Administrators.

Job specifications/responsibilities will include the following: 

Oasis Notification

• Oasis notifications are received daily from the rebates administrator
• Check to ensure that the information on the Masterfile and system (Great Plain) agrees to the oasis contract. Rectify any errors to ensure data is 100% accurate.
• Additional Deduct/Change to Rebate Rate (payback) and settlement discount rate must be changed accordingly
• Oasis notification needs to be compared to GP. Ensure that the rate is unchanged.
• Create an additional master file /payback/settlement discount schedule which indicates the old and new percentages ie if there is any movement in the rate.
• Indicate the period applicable for the change. The impact of this needs to be processed into GP.
• Compare contract start date to end date and ensure that only additional income raised is applicable to data range.
• Important to ensure that only rate differential is processed into the system

PFI not in PSDISC

• Extract report 79 for all suppliers with unlink bar codes for the relevant month
• Items that are not linked need rebates to be claimed
• Based on the bar code and product description claim the relevant rebate applicable for the supplier
• Depending on the Supplier differentiate between a collect versus a deduct supplier and process into the system accordingly.

PFI (Weekly-Monday)

• Upon completion of creditors import and notification via email from creditors department Extract the list of all unlink products
• Place a copy of the unlink extract on the rebates folder with a relevant date ( date of extraction)
• Extract report 64 to identify the MREB suppliers and the unlink vendors need to be classified as either SREB or MREB suppliers
• Intercompany suppliers, Brown sundries, SREB suppliers no further action required
• Only MREB supplier further action required on GP i.e. link to the relevant category based on description of item

Receipting

• Analyst must compare that what the Supplier has made – agrees with what is in the system. If not this must be investigated and the discrepancies / differences must be resolved and corrected before inputting into the system.. This is to be done per store / per analysis.
• Some Suppliers pay directly into the bank account for rebates due to Cambridge
• Split must be obtained from the relevant supplier for the payment per store
• Any payment for KZN must be paid over to KZN
• Remaining stores income must be receipted against the 251-01-002 account
• Responsible for the completion of Supplier accounts
• Expected date of payment for Unilever is between the 16 to18 of each month. Nestle is the 22-25 of each month
• Follow up needs to be done monthly with supplier and the banking team to confirm whether money has been received for the month

Monthly Billings

• Capture the ad-hoc(AH), Contractual Income (CI) and AA BILLINGS for the Group, National office and DC using the macro method
• Ensure the billings are signed by both buyer and supplier
• Ensure that the billings captured on GP agrees from a value perspective to the actual billing and allocated to the correct supplier
• Ensure that no duplicate billings are processed.
• Check that detail on the billing matches the GL allocated; if not amend and correct.

Ad-hoc

• Administration duties related to rebates function
• Reconciliation of 251-01-003
• Running Macro
• Processing journals
• Analytical review to ensure the effective rate is correct per region
• Growth control
• Queries from suppliers
• MR Analytics to be performed in line with business requirements.
• Provide explanation for all rate changes (particularly when down)

Requirements:  

• Matric essential plus tertiary qualification or progress towards qualification; or experience in a related finance position.3-4 years related experience in a retail finance environment with focus on administration. Rebates experience preferred.
• Supervisory experience preferred.
• Advanced excel skills; strong competency on VLook up and Pivot tables.

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Purpose of this role: 

• To supervise a team of Payments Clerks and ensure all expense supplier are paid promptly. Ensuring that all processes and procedure are performed to the required business standard.

Job specifications/responsibilities will include the following:

Allocation of Invoices

• Allocation of Expense invoice’s to the relevant cost centers in order for the account payable clerks to process.

Exporting Authorized invoices from Metrofile

• Invoices are exported 2-3 times daily based on volumes received for the day.
• The export file is generation via a Macro and saved in the General Drive

Importing of Authorized invoices into Great Plains

• Importing of the macro file into the Great plains system.
• Once the macro has run in Great plains, the data is randomly checked ensuring GL and vendor details are correct. Amend data if required.
• Post the imported batch allowing for the data/Invocies to be reconciled by the Payable Clerks.

Authorizing and signing off on prepared Supplier payments

• Ensure that supplier payments are prepared as per payment terms.
• Ensuring all supplier accounts are reconciled back to supplier statement and as per authorization provided by the regions.
• Raise all queries with regional office & payment clerks before authorizing supplier payment

Consolidating Supplier payments.

• Consolidation of supplier payment for the various stores on Great plains as per Daily, Weekly and Monthly requirements.
• Hand over consolidation to payment administrator to pull out of Great Plains and send to bank administrator to load payments on Absa

Preparing payment batches to be released

• Load sheet from Absa is checked against supplier payment and banking details, if all is in order Audit trail with supporting documentation are sent to the payment releaser to release payment to supplier in Absa.
• If there are discrepancies, on the audit trail, supplier payments are loaded manually via a text file and released.

Proof of payment

• Proof of payment is checked daily against all payment batches released the previous day.

Ensuring filing is done Weekly

• Ensure filing is done in the correct sequence.
• All payment batches must be filed by date and as per proof of payment provided.

Adhoc

• Assist with all GL queries raised by the accountants
• Analyzing Age Analysis ensuring all supplier invoices does not exceed 90 days
• Monitoring all invoices is captured daily.
• Ensuring all reconciliations are prepared and handed in as per deadlines
• Providing a list of supplier payments to prepare to the Payable clerk.
• Ensure payment clerks are trained as per job specification
• Provide feedback to suppliers and attend to all regional queries.
• Setting deadlines as per company requirements.
• Planning and distributing work load when team members are on leave.
• Ensuring all documents are received for unlisted vendors.
• Ensuring all processes are followed in order to achieve a successful month end close off.
• Ensuring a productive and healthy working environment for team members.

Manage team member

• Ensure company vision & values are reflected in your leadership practices, ensuring that team member understand & implement the vision & values as agreed with your manager.
• Create a motivating & healthy workplace climate through regular feedback, monitoring of team member satisfaction, coaching, recognition of good performance & reinforcement, sensitive & effective handling of IR issues according to company procedures, ensuring that cooperation & workplace harmony are promoted.

Requirements:

• Matric;
• Math’s
• Accounting
• Relevant Tertiary qualification will be advantageous(BCOM)
• 1-2 years’ experience in creditors essential
• Supervisory experience
• Computer literate
• MS Word/Excel/Outlook
• Metrofile (Advantageous)
• Honesty in the handling of cash and finances
• Greta Plains
• SAP (Advantageous)