The Independent Institute of Education is South Africa’s largest registered and accredited private provider of higher education. The IIE is also internationally recognised by the British Accreditation Council.
Varsity College, a brand of The IIE, leads in the provision of these exciting learning initiatives of The IIE. The IIE is registered with the Dep...
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Duties and Responsibilities:
Academic Department Administrative Support
- Responsible for the day-to-day administrative support of the campus Academic department across all School/s and Programmes.
- Compiles, manages and distributes academic reports as required by the campus Academic School/s.
- Captures student notes in the academic system as and when required.
- Collaborates with other members of the Academic team (and other departments where applicable) to prepare for, and meet the requirements of the campus PULSE and Groups Internal Audits.
- Provides academic and administrative support during the campus registration period, including calling for student retention initiatives.
- Supports the Head: Academic with the Student Evaluation of Teaching (SETS) requirements.
- Attends the Academic department meetings and records minutes at these meetings when required.
- Assists with student disciplinary hearings as and when required.
- Meets project deadlines as determined by the National office and/or the Head: Academic
Independent Contractor (Lecturer) Administration Management
- Responsible for the day-to-day administrative management of the campus Lecturing (Independent Contractor) team within the relevant School/s.
- Supports the Programme Manager/s in managing the Lecturers and addresses or directs their queries timeously and accurately.
- Monitors the lecturer's administrative performance, for example: the timeous submission of timesheets and documentation aligned with audit requirements and company policy.
- Captures information on the Direct Academic Student Engagement (DASE) tracker and ensures that this tracker is kept up-to-date and accurate at all times.
- Manages lecturing loads by way of module allocations i.e. Direct Academic Student Engagement tracking (DASE/non-DASE) to ensure the permissible maximum hours are adhered to and are not exceeded.
- Proactively monitors the Direct Academic Student Engagement (DASE) tracker and reports any Lecturers nearing the maximum permissible hourly allocation to the Head: Academic and relevant Programme Manager/s immediately to ensure that the hours are managed carefully thereafter and not exceeded.
- Manages and notifies the relevant lecturers of any changes that may affect their designated programmes.
- Collaborates with the relevant parties (Head: Academic, Programme Managers and the Junior HR Officer: Academic) to advertise campus Lecturer vacancies.
- Provides first line screening support of Lecturer applications and sets up interviews for shortlisted candidates.
- Attends mock lectures where required as part of the candidate screening process.
- Applies for Academic (Classification of Educational Subject Matter: CESM) approval on the HR & Payroll System to determine what module/s each Independent Contractor is approved to lecture on, and ensures that approvals are awarded by the Central Academic Team (CAT) prior to giving the Junior HR Officer: Academic the details to draw up the relevant Independent Contractor Agreements and related Annexures.
- Collaborates with the Junior HR Officer: Academic on the Lecturer appointment process to ensure that the process is streamlined and all audit and policy/process requirements are met prior to any Independent Contractor Agreements being issued or work being offered or carried out.
- Provides the Junior HR Officer: Academic with the relevant lecturing schedules needed to complete the Independent Contractor Agreements and associated Annexures.
- First level approver for the Lecturer timesheet approval process on the HR & Payroll system.
- Collaborates with the campus Capacity Planning and Timetabling Centre to fulfil the timesheet approval function and checks timeously in the HR & Payroll system on a monthly basis in accordance with the payroll deadlines to ensure that all timesheets are approved and any queries are resolved before the timesheet cut off date.
- Works with the Academic Department in driving lecturer evaluations.
- Keeps in constant communication with the Capacity Planning and Timetabling Centre to inform them of module allocation and Lecturer details so that they can set up the relevant VCConnect email addresses and account details timeously.
- Ensures that all new Lecturers are invited to attend the semester Induction and Orientation sessions as part of their onboarding process.
Campus Synergy and General
- Assists the Academic department with the co-ordination of academic workshops when required.
- Assists in identifying at risk students and lecturers and directs academic related queries to the relevant Academic team member timeously.
- Liaises with the Capacity Planning and Timetabling Centre and manages the Programme Managers class visit schedule on a regular basis.
- Addresses queries with the relevant National office Academic Support team members, and rolls-out directives or projects as and when required.
- Collaborates with all departments on campus to facilitate optimal performance within the portfolio or scope of duties.
- Complies with The Protection of Personal Information Act (POPIA) legislation relevant to the role.
Qualification Requirements:
- Minimum of a National Diploma/Advanced Certificate (NQF Level 6). However, candidates in their final year of their studies (NQF Level 6) who are currently employed at the company will also be considered for the role.
- Advanced Diploma or Degree (NQF Level 7) advantageous.
Experience Requirements:
- Minimum of two years administrative experience, ideally within a tertiary academic environment.
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Duties and Responsibilities:
Student Application & Admission Administration
- Collaborates with the campus Student Recruitment team to generate student admissions related queries
- Follows up with the Student Recruitment team for missing student information in order to finalise all student admissions related queries.
- Evaluates student admissions against the set admission criteria and communicates the appropriate outcomes.
- Liaises with the campus Student Recruitment team during the admission evaluation process and assessment.
- Escalates admission queries to the Admissions Manager.
- Liaises with the campus Student Recruitment team on the management of admission waitlists.
- Liaises with the campus Student Recruitment team on the management of declined admissions and expired offers and the issuing of new offers of study.
- Documents management and issuance of appropriate admission letters.
- Determines conditions associated with student admission and follows up on them thereafter.
- Determines the eligibility of the admittees onto academic programmes.
- Tracks student admissions through to registration.
- Reports on admission progress to the Head: Student Recruitment & Sales Operations Manager (Distance & Admissions).
- Adheres to established service level agreements of the admissions process set by the organisation.
- Works with the Finance department on finance related issues of admission.
- Works with the Admissions Manager & Sales Operations Manager (Distance & Admissions) to ensure admission compliance for the campus.
- Works with the Admissions Manager on national admission projects.
Student Registration Administration
- Applies necessary holds on student accounts based on outstanding documentation or conditional admissions
- Verifies registrations against the admission criteria.
- Responsible for completing all School of Education counselling documentation prior to admission approval to ensure students are registered for the correct FAL/diadactic modules. All counselling documents must be uploaded to the applicant profile before admission is approved
- Manages the new student transfer process in conjunction with Head: Student Recruitment, Marketing Assistants and other relevant stakeholder, and thereafter sends to the finance department for processing (from admission to registration).
- Processes new student SLP & NQP registrations as required by Head: Student Recruitment
- Takes ownership of the external credit application process for new students once application has been submitted - supports student with application to the Hub and responsible for follow up until outcome is received by student
- Checks the National Senior Certificate (NSC) exception reports on a weekly basis.
- Follows up on all outstanding documentation and uploads once received.
- Ensures compliance of international students from a document perspective.
- Adheres to the International Student Policy/Procedure and updates reports regularly.
- Re-audits all registration files in line with the stipulated deadline for the Data Verification Report.
- Re-audits all registration files by the audit date stipulated by the Registrar, this would include the following; the South African Qualifications Authority SAQA / Universities South Africa (USAF) qualifications, study visas and all conditional acceptance - including remarks, international Students and all outstanding documentation.
- Tracks and monitors conditional admissions throughout the year such as Universities South Africa (USAF) / South African Qualifications Authority (SAQA) / combined National Senior Certificate (NSC ) / study visas and all other ad hoc conditional admissions.
- Adheres to the established service level agreements of the registration process set by the organisation.
Reports and Other
- Responsible for training all new student recruitment staff and continuous upskilling of sales team as changes to admission criteria/processes occurs
- Facilitates continuous communication with the Assistant Registrar in relation to resolving the Registrar related queries.
- Complies with The Protection of Personal Information Act (POPIA) legislation relevant to new student admissions.
- Performs other ad hoc administrative and/or reporting duties as and when required.
Minimum Qualification Requirements:
- Minimum of a National Diploma/Advanced Certificate (NQF Level 6). Advanced Diploma or Degree (NQF Level 7) advantageous.
Minimum Work Experience Requirements:
- Minimum of 2 years administrative experience (ideally with admissions experience).
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Duties and Responsibilities:
- To coordinate, teach & supervise the training of candidate legal practitioners.
- Assist with the day-to-day running of the Law Clinic.
- Oversee roll-out of community advice desks and associated legal education outreach training.
- To coordinate, teach & supervise the training of candidate legal practitioners & LLB students on the experiential Law module XBLAW8419.
- Engage in advocacy efforts related to community legal issues and promote legal education and awareness within the community.
- To assist in the broadening of the IIE VC CLC Durban regional footprint.
- Assist with the overseeing staff development and performance reviews within the Clinic.
- Assist with high-impact litigation at the level of High Court (as the Clinic grows).
- Assist in the development and implementation of the clinic's overall strategic plan, in alignment with the organisation’s mission and goals.
- Responsible for the supervision of the candidate legal practitioners.
- Ensure the provision of high-quality legal services to clients, including conducting intakes, assessments, and referrals.
- Build and maintain relationships with community organisations, stakeholders, and partners to enhance the clinic's outreach and impact.
- Assist in securing funding through grants, donations, and other sources to sustain and expand clinic operations.
- Ensure the CLC’s compliance and registration with the LPC (Legal Practice Council) and SAULCA (South African University Law Clinics Association).
- Prepare regular reports for funders, stakeholders, the IIE VC School of Law and Faculty of Law.
- Implement the CLC’s budget, including financial planning, monitoring, and fiscal responsibility.
- Represent the CLC in the Kwazulu-Natal region in public forums, media, and professional associations to enhance its reputation and influence.
- Maintain accurate and confidential client records and clinic operation.
- Responsible for networking and presentations at seminars and conferences
Legal Drafting
- Manage all matters from time of consultation until such time as matter is litigated and resolved or referred to an Attorney or Advocate within the required standards of the profession
- Legal advice and guidance to clients.
- Drafting of pleadings and correspondences.
- Negotiating and drafting of various agreements and corporate documents
- Researching law and drafting legal opinions
- Maintaining the confidentiality of legal documents and client records
- Undertaking due diligence investigations
- Building and maintaining relationships with clients
- Litigating in civil courts, tribunals, and arbitrations
- Updating and managing case load of the IIE VC CLC
- Update stakeholders and attorneys on clients matters
- Managing of serving and filling through candidate attorneys
- Provide legal secretary with information pertaining to client billing
- Participating in the interview of witnesses
Legal Advice
- Undertaking the legal work to the highest professional and client care standards
- Preparing cases for trial or alternate dispute resolution
- Interpreting laws, rules, and regulations
- Analysing probable outcomes based on legal precedents
Minimum Qualification Requirements:
- Bachelor of Laws Degree (LLB) Preference will be given to candidates studying towards a LLM.
Minimum Work Experience Requirements:
- 2 years post-article litigation experience.
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Duties and Responsibilities:
Career Centre Marketing and Events
- Creates ongoing Career Centre awareness, through awareness campaigns, in-class visits, workshops, e-mails, sms's, WhatsApp groups and daily interaction with students.
- Ensures sufficient students and alumni have accessed and engaged with the Career Centre Platform by marketing the Career Centre Platform and the VC Career Centre App to students and Alumni.
- Uploads job opportunities onto the Career Centre Platform job directory.
- Upskills, leads and empowers the Career Centre Ambassador team to market the Career Centre and its platform to the student body.
- Co-ordinates and hosts career evenings / afternoon for final year students and alumni.
- Co-ordinates and hosts part-time work expo for current students.
- Co-ordinates and hosts career fair for students and alumni.
- Co-ordinates and hosts Career Centre client appreciation breakfast for clients.
- Co-ordinates and hosts Graduate Employment Workshop (GEW) and VC Alumni Connect Evening for Alumni.
Networking
- Establishes and maintains relations with all clients.
- Ensures and enables clear and open communication between the clients and the Career Centre.
- Conducts regular meetings with clients.
- Ensures compliance to the corporate identity at all times.
- Attends and participates in networking forums resulting in the increased awareness of quality graduates.
- Identifies businesses to partner with and actively seeks job opportunities that are in-line with the qualifications we offer.
- Markets the brand and demonstrates the value of recruiting through the Career Centre.
Recruitment of Students and Alumni
- Receives requests for students or graduates from clients.
- Sends a job specification to clients to complete.
- Uploads job opportunities onto the Career Centre Platform job directory to advertise the job on the campus in relation to the relevant target market.
- Receives and screens student's CVs.
- Obtains letters of recommendation from lecturers on suitable student candidates.
- Conducts one on one interviews with the potential students and sends CV's to clients.
- Submits Curriculum Vitae's (CV's) to clients.
- Tracks applications by following up with clients on placements made.
Alumni
- Extends similar career support to alumni allowing them to take advantage of professional networks.
- Offers alumni the opportunity to reconnect with fellow students through networking functions, workshops, and alumni reunions.
- Creates a platform for Alumni to give back to the brand and students either by providing graduate job opportunities, talks or providing mentorship to current students.
- Remains in contact with existing Alumni and track their success in industry.
- Ad hoc projects and duties as per National Manager: Career Services and Head: Student Experience.
Competencies required:
- Advanced computer literacy essential
- Excellent administration, planning and time keeping skills
- Customer service orientation, high levels of energy and self-motivation
- Highly effective communication and organisational skills
- Shown ability to manage work and self proactively
- Enjoy working, networking and building relationships with people
- Superior Presentation Skills
- Must be confident and outgoing
- Proven track record
- Must be approachable
- Creativity, innovation and passion for graduate recruitment
Minimum Qualification Requirements:
- Relevant 3-year Diploma or Degree in Human Resources, Public Relations, Marketing, Communications or a related field.
Minimum Experience Requirements:
- Minimum of 3 years experience in recruitment, talent acquisitions, sales or training.
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Duties and Responsibilities:
School Presentation Strategy
- With the support of the Head: Student Recruitment, oversee the campus school presentation strategy. Drive presentation bookings for Grade 9s, 11s and Matrics to ensure the team achieves presentation target.
- Deliver engaging presentations at targeted schools, showcasing the benefits of our institution (the ability to deliver a great presentation to potential students is crucial).
- Represent our brand at career expos and other stakeholder events.
Interview and Application Targets
- Achieve individual targets for weekly, monthly and annual interviews by securing targeted appointments with prospective students.
- Assist students with the online application process during consultations, securing applications on the spot.
- Drive application acceptance and pre-registration fee payment.
- Achieve individual targets for weekly, monthly and annual applications.
Registration Target
- Meet individual target for new student registrations.
Management of Admissions (Sales)
- Manage the Admissions Officers (Sales) and take responsibility for the admissions funnel with support of Head: Student Recruitment & Sales Operations Manager (Admissions & Distance).
- Ensure sales team drive the admissions process with applicants and drive the correct activity throughout the cycle.
- Oversee admissions approvals and ensure all admitted students comply with relevant admission requirements and legislation (entrance criteria, international student requirements etc).
- Track and monitor conditional admissions, SLP and NQP registrations.
Training
- In conjunction with Head: Student Recruitment, as and when required, conduct training of new sales staff and admissions officers on consultation script, product knowledge, SIS and all sales processes to ensure they are ready for national sign-off.
- Ongoing training and development of student recruitment team as identified and required.
Support to Head: Student Recruitment
- Accurate compilation of weekly reports for submission to Head: Student Recruitment to meet national report deadlines.
- Work in conjunction with Marketing Assistants to ensure data integrity targets are achieved.
- Utilise weekly reports to guide and support student recruitment team in achieving their weekly targets.
- Support Head: Student Recruitment in day to day team management as required.
- In absence of the Head: Student Recruitment, provide necessary support to the team and assume responsibility for all reporting and tasks as required by Campus Head and National.
- Maintain professional relationships with schools and timeous attendance at presentations.
- Ensure interaction with internal customers (direct team members, campus staff, Campus Senior Management Team) is positive and collaborative.
- Manage relationships in accordance with policies, procedures and legal requirements.
- Ensure and enable clear and open communication between the stakeholders and the brand.
- Conduct regular meetings with stakeholders.
Competencies Required:
- Strong interpersonal and communication skills to effectively engage with all stakeholders.
- Excellent time management skills to handle multiple tasks and work under pressure.
- Friendly, tenacious, and target-driven mindset with exceptional organisational abilities.
- Strong affinity for coaching and mentoring.
Minimum Qualifications Requirements:
- 3 Year Diploma / Bachelors Degree (NQF level 7) in Business / Marketing / Public Relations / Communication field or similar
Minimum Work Experience Requirements:
- 5 years sales experience (preferred).
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Duties and Responsibilities:
Academic Leadership & Campus Support
- Assist with reviewing academic results of all students within the School on campus and implement an appropriate teaching and learning strategy for "At risk" students and "At risk" modules.
- Academic counselling and support to students within the School.
- Support the development of new programmes for accreditation.
- Support development of academic material and assessments on programmes within the School by acting as developer, module leader, moderator or head of programme for the Central Academic Team (CAT).
- Provide support to the campus marketing team with specialised knowledge of the programmes with the School.
- Assist with plagiarism offences and disciplinary procedures.
- Involvement in, and management of, academic support and administrative duties during the campus registration period.
- Assist with the student tracking process.
- Conduct Student consultations.
- Be an active members and/or Chairperson/s of Engineering Committees.
- Assisting the School with Teaching & Learning initiatives.
- Assist on accreditation visits, such as ECSA, CHE and BAC.
Industry, Professional Management & Building Partnerships
- Develop and maintain relationships with professional industry to support placement of students, bursaries and sponsorships and access to professional expertise.
- Facilitation of and involvement in professional and scholarly activities e.g. Conference Papers and Higher Degree Studies.
- Organise campus events for the School to promote professional industry relationships.
- Actively engage with the ECSA and relevant professional bodies, such as SAICE, SAIEE and SAIMechE.
Lecturing
- Lecture on engineering-related programmes (must lecture on an IIE qualification) across various modes of delivery where relevant.
- Marking of assessments and feedback to students in subjects lectured. May be required to internally moderate assessments scripts that fall within their subject fields, where necessary across IIE sites of delivery.
- Supervision on Capstone Design and Research Modules.
Student Development & Campus Support
- Assisting with academic development and support for a specific programme and its students.
- Tracking student success and implementing support interventions where required.
- Assist in lecturer development and support processes and procedures. This may include conducting peer reviews, facilitating workshops and one-on-one consultations.
- Assisting in the coordination of the engineering learning centre (ELC) (teaching assistants/ tutors).
- Assist in the coordination of the engineering society focusing on student industry engagement.
Research & Scholarship
- The incumbent is required to promote a culture of scholarship within their practice, discipline and campus/team and is also required to contribute towards IIE MSA achieving its annual research output targets.
Competencies Required:
- Professional/advanced communication skills
- Organisational and planning skills
- Proven computer literacy competence
- Tolerance for operating in a pressurised environment and industry
- Ability to analyse and interpret data
- Attention to detail and focus on quality
- Advanced teaching and learning expertise evidenced by a Teaching Portfolio
Minimum Qualification Requirements:
- Minimum of a BEng and a Master of Engineering (NQF Level 9) in Civil Engineering.
- Registration as a Professional Engineer would be highly advantageous.
- Other qualifications besides the above will not be accepted.
Minimum Work Experience Requirements:
- At least 2 years of experience in Teaching and Learning (preferably in a tertiary education environment).
- Demonstrated experience in curriculum design and development.
- A record of research and publication in scholarly journals and/or conference proceedings.
- Must have an understanding of the regulatory framework and its impact on higher education and private colleges.
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Duties and Responsibilities:
SIS System Set-up & Semester Planning
- Responsible for mapping the students to their respective assessment events per module, per intake year and per assessment event. Liasing with the Admission Officers to ensure that students that have cancelled or where pre-requisites have not been met, are unmapped from the assessment events or where modules have been added for students, that the students are mapped accordingly.
- Responsible for using the National Assessment Schedule to create a Results Tracker for each semester which includes the tracking of ICE submissions and the tracking of the detainment job. Ensure that the Results tracker is updated with any changes to assessment due dates throughout the semester.
- Responsible for running the detainment job per module and per intake year on SIS once all the cumulative formative results have been captured.
Management of Results Capture Sheets
- Responsible for creating manual Result Capture Sheets for Replacement Tests, Exams Sitting 2, Exam Sitting 3 and Discontinuation exams which involves checking the Grade Roster report on SIS for supplementary exam entry. Assessment Officers are responsible for the checking of student applications/approved concessions on the Student Hub, thereafter the RA is informed to send these for marking.
- Tracking the NQP registered students and ensuring that a separate Result Capture Sheet is generated for these students.
- Always ensure that the Result Capture Sheets (RCS) are updated should results change due to lecturers amending marks, the plagiarism policy and remarks etc. RCS need to be signed and dated as per the Assessment Strategy and Policy. Ensure that the RCS are saved electronically and filed accordingly and are readily available for audit purposes.
Results Management (Formative)
- Checking that the results indicated on the assessment scripts or the Grade Centre on Learn match that of what has been captured on the SIS by the lecturers. Capturing and publishing of all results on SIS as per the Assessment Strategy and Policy and ensuring that results are processed as per the SIS HTGs issued.
- Responsible for updating and managing the Results Tracker throughout the semester, to ensure the markings deadlines are adhered to and managed according to the timelines. Liaising with lecturers on due dates, outstanding results, marking extensions and any mark/marking errors picked up. Escalation of late marking to the Programme Manager, Deputy Head Ops/Head Ops/Head Academics. Identifying and flagging at risk lecturers prior to the marking cycles and informing the Programme Managers of any issues experienced.
- Manage the capture and release of any additional formative sittings (replacement sitting) marks under manage marks moderation.
- Liaising with the Admissions and Finance team on students that are not registered and where results therefore cannot be processed on SIS.
- Responding to Customer Relations Officers (CRO's) timeously on student result queries and ensuring that the CROs are updated on progress and resolution of these queries.
- Liaising with lecturer to collect their marked formative scripts to return and provide feedback to the students. Ensure that lecturer have made the marked online formative assessments available to view on Learn.
- Responsible for checking that the ICE results captured by the lecturers on the SIS have been captured correctly by the lecturer.
- Responsible for checking that all formative assessments, including ICE have been processed & published on SIS prior to running the detainment job. Work systematically with the CASS tracker to ensure that all results for CASS modules are released timeously.
- Responsible for capturing and updating the Academic team's plagiarism tracker (if applicable) and in turn are responsible for updating the results both on SIS and the RCS. Should a student's CASS mark change post the CASS release deadline, the RA is responsible for informing the respective Assessment Officers to ensure the student is issued a permission slip.
- Checking assessment concessions on the Student Hub in collaboration with the Assessment Centre and liaising with the Student Hub on any concessions that have not been actioned. Understanding the assessment Strategy and policy and capturing results accordingly and correctly.
Results Management (Summative)
- Checking that the results indicated on the summative assessment scripts or the Grade Centre on Learn match that of what has been captured on SIS by the lecturers. Capturing and publishing of all summative results on SIS as per the assessment strategy and policy and ensuring that results are processed as per the SIS HTGs issued.
- Responsible for updating and managing the Results Tracker to ensure that summative assessment release dates are met and that students receive their overall final results timeously.
- Liaising with lecturers on due dates and ensuring that moderation deadlines are met. Escalation of late marking to the Programme Manager, Deputy Head Ops/Head Ops/Head Academics. Identifying and flagging at risk lecturers prior to the marking cycle and informing the Programme Managers of any issues experienced.
- Manage the capture and release of any additional summative sittings (supp/discon/special sitting) marks under manage marks moderation.
- Responding to Customer Relations Officers (CROs) timeously on student result queries and ensuring that the CROs are updated on progress and resolution of these queries.
- Keeping channels of communication open with the Capacity Planning & Scheduling Centre and keeping track of any lecturers that have resigned. Proactively liaise with the Programme Managers to identify replacement markers for any lecturers that resign or require marking assistance.
- Should any additional re-write opportunity be approved by the Central Academic Team, the RA's need to capture the results correctly on SIS as per the Assessment Strategy and Policy.
- Responsible for managing the processing of endorsements using the Admission trackers and tracking the corresponding SLP results and in turn processing the corresponding endorsements on SIS.
- Checking assessment concessions on the Student Hub and liaising with the Student Hub on any concessions that have not been actioned. Understanding the Assessment Strategy and Policy and processing ES1, ES2, ES3 and Discontinuation results accordingly and correctly.
- Responsible for compiling ES2, ES3 and Discontinuation billing list which must be submitted to the Finance Department at the end of each Semester by use of a finance/ops tracker.
- Responsible for the generation and publishing of all Report Cards and Academic Transcripts, this includes the re-generation of report cards and transcripts post mark changes.
- Verifies scripts received against the marks captured on the mark sheet for the Online Centre and submits the mark sheet to the Online Centre for processing on the academic system thereafter.
- Flag any system related issues that impact the processing of results that in turn will negatively impact on the students' experience and find alternative solutions to mitigate the impact. Works closely with the regional BAC in troubleshooting and resolving any system related issues that impact the processing of results.
Moderation (External & Internal)
- Supports the Programme Manager or Teaching and Learning Manager on campus in accessing scripts required for the internal moderation and decentralised marking process.
- Responsible for populating the External Moderation Tracking Grid indicating the lecturers that need to be externally moderated. Identifying the lecturers that are shared between campuses and determining which campus will be responsible for uploading the moderation for these shared lecturers. Updates the External Moderation Tracking Grid accurately and timeously.
- Scanning the necessary sample of scripts and uploading them on to the moderation tracking system and assigning this to the relevant Central Academic Team (CAT) member.
- Completes the Moderation Control Sheet (MCS) to be included with every set of External moderation.
- Ensures that the Moderation Control Sheet (MCS) and scripts/ Portfolios of Evidence (POE's) are attached and assigned to the relevant Central Academic Team (CAT) member. The Head of Programme (HOP) outcome is actioned correctly as per the release instruction on the MCS at campus level and in compliance with the assessment strategy and policy.
Managing of Script Viewing & Remarks
- Identifies and co-ordinates script viewing requests made on The Student Hub report and informs the Academic department to arrange a viewing appointment with the student. Arrange with the Academic staff member to collect and sign for the respective scrip before the script viewing appointment.
- Identifies and co-ordinates re-mark requests made on The Student Hub and checks that payment has been made in respect of the request. Tracks the remark on the Campus Remark Tracker and co-ordinates the remark with an appropriate marker thereafter.
- Follows up on the re-mark process to ensure that it happens within the allotted time.
- Ensures that the correct outcome is applied once the remark has been completed and returned to the Results Centre as per the Assessment Strategy and Policy.
- Flags any marking discrepancies or concerns with the Programme Manager or Head Academic for the campus.
Metro file & Managing of Secure Onsite Storage Facility
- All uncollected formative assessments must be retained as per the Assessment Strategy and Policy and must be destroyed in line with The Protection of Personal Information Act (POPIA).
- Responsible for the archiving of summative scripts and Portfolios of Evidence (POE's) for on and off site storage in line with the Assessment Strategy & Policy. Labelling metro file boxes in a structured and organised manner and completing the Metro file storage box form accordingly. Arrange for Metro file to collect boxes.
- Responsible for completing and updating the Internal Assessment Storage form.
- Responsible for keeping the Secure Online Storage Facility neat, tidy and organised.
Team Support & General
- Assists with campus specific projects/events (e.g. Graduation, Open Day etc.).
- Collaborates with all departments on campus to facilitate optimal performance within the Results Centre and to ensure a high quality student experience.
- Complies with The Protection of Personal Information Act (POPIA) legislation relevant to the Results Centre.
Competencies Required:
- Advanced Interpersonal and Communications skills
- Computer and System Proficiency
- Planning & Time Management Skills
- Results Driven and able to handle pressure
- Highly Ethical
- Systematic with an Eye for Detail
- Advanced Administrative and Organisational skills
Minimum Education Requirements:
- Minimum of a National Diploma/Advanced Certificate (NQF Level 6)
- Advanced Diploma or Degree is advantageous
Minimum Work Experience Requirements:
- Minimum of 2 years administrative experience
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Duties and Responsibilities:
Presentation Target
- Deliver engaging presentations at targeted schools, showcasing the benefits of our institution.
- The ability to deliver a great presentation to potential students is crucial.
- Distribute marketing materials and interact with students to generate interest and enquiries.
- Represent our brand at career expos and other stakeholder events.
- Achieve monthly presentation targets as per school priorities.
Database Collection
- Meet monthly targets for collecting school databases to expand our reach.
Interview Target
- Make proactive calls to prospective students, scheduling interviews to meet daily and weekly targets.
- Follow up on online applications, ensuring proof of payments and scheduling appointments.
- Provide prompt responses to online and telephonic enquiries.
- Conduct interviews following an established script, building rapport with students and parents.
- Achieve individual targets for weekly, monthly and annual interviews.
Application Target
- Assist students with the online application process during interviews, securing applications on the spot.
- Follow up with unpaid online applications and ensuring payment is completed.
- Conduct regular calling campaigns to convert interviews into applications.
- Drive application acceptance and pre-registration fee payment.
- Achieve individual targets for weekly, monthly and annual applications.
Registration Target
- Meet individual targets for new student registrations.
Administration and Reporting
- Maintain accurate daily reports, including call reports and interview booking trackers and the CRM system.
- Ensure interview forms are completed correctly and applications have valid supporting documentation.
- Update relevant systems and reports as required by the Head: Student Recruitment.
Competencies Required:
- Strong interpersonal and communication skills to effectively engage with students, parents and stakeholders.
- The ability to deliver a compelling presentation at schools is crucial.
- Friendly, tenacious, and target-driven mindset with exceptional organisational abilities.
- Excellent time management skills to handle multiple tasks and work under pressure.
Minimum Qualification Requirements:
- 3 Year Diploma / Bachelors Degree (NQF level 7) in Business / Marketing / Public Relations / Communication field or similar
Minimum Work Experience Requirements:
- Minimum of 2 years sales experience.
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Duties and Responsibilities:
- Manage the registration process of the VC Sports Club and ensure all students that participate in sporting activities on campus, pay the annual VC Sports Club fees.
- Manage the VC Sports Club for Durban North Campus and drive and monitor student participation across all sports clubs on campus.
- Ensure the VC Sports Club caters for students wanting to participate in either an individual and/or team sport and at both competitive or social level.
- Design, manage and co-ordinate, together with the Sports Club Administrators, the campus sports calendar of events/fixtures/practises/leagues both on and off campus.
- Recruitment, selection and management of sports bursary students for all major The IIE's Varsity College team sports clubs with the main focus being VC Hockey and/or Rugby Club.
- Recruitment, selection and management of the administrators for each sports club on campus.
- Manage the administration and growth of the Major Sports Club i.e. VC Hockey and/or Rugby Club e.g. player management, facilities management etc.
- Work with the VC Sports Club committee to build the VC Sports Club supporter base and social environment of the VC Hockey and/or Rugby Club.
- Provide accurate reporting of all sports activities for the Durban North Campus, within the time frames provided.
- Be accountable for all sporting equipment, playing kit and apparrel owned by each campus's Sports Club and maintain strict stock control procedures.
- Manage all 3rd party relationships with regards to venues, leagues and sponsorships.
- Manage and control the campus sports budget.
- Assist in the management of the VCSportsLife Instagram and Twitter account. Ensure that information and pictures for VC Sports Club activities namely practises, matches, events etc. are collected and submitted to ensure maximun coverage on all VC social media platforms, press releases and the IIE's College website.
- Coordination of high-perfomance sports programme such as Varsity Cup, Varsity Sports and USSA.
- Coordinate and manage the high-performance rugby program for the Varsity College Rugby Club, which includes the holistic management of all student-athletes and coordination of the logistics, medical and student engagement for the Varsity Cup campaign.
Minimum Qualification Requirements:
- Diploma (NQF Level 6) in Sport Management/Development or Marketing.
- Degree in Sport Management/Development or Marketing is advantageous.
Minimum Work Experience Requirements:
- Minimum 2 to 3 years experience that supports organisational competencies as mentioned above.
- Experience in Sport Management is essential.
- Experience in the coordination of a high-performance rugby program is preferable
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Duties and Responsibilities:
Presentation Target
- Deliver engaging presentations at targeted schools, showcasing the benefits of our institution.
- The ability to deliver a great presentation to potential students is crucial.
- Distribute marketing materials and interact with students to generate interest and enquiries.
- Represent our brand at career expos and other stakeholder events.
- Achieve monthly presentation targets as per school priorities.
Database Collection
- Meet monthly targets for collecting school databases to expand our reach.
Interview Target
- Make proactive calls to prospective students, scheduling interviews to meet daily and weekly targets.
- Follow up on online applications, ensuring proof of payments and scheduling appointments.
- Provide prompt responses to online and telephonic enquiries.
- Conduct interviews following an established script, building rapport with students and parents.
- Achieve individual targets for weekly, monthly and annual interviews.
Application Target
- Assist students with the online application process during interviews, securing applications on the spot.
- Follow up with unpaid online applications and ensuring payment is completed.
- Conduct regular calling campaigns to convert interviews into applications.
- Drive application acceptance and pre-registration fee payment.
- Achieve individual targets for weekly, monthly and annual applications.
Registration Target
- Support the campus by converting applications to registrations to achieve the annual campus registration target.
Administration and Reporting
- Maintain accurate daily reports, including call reports and interview booking trackers and the CRM system.
- Ensure interview forms are completed correctly and applications have valid supporting documentation.
- Update relevant systems and reports as required by the Head: Student Recruitment.
Competencies Required:
- Strong interpersonal and communication skills to effectively engage with students, parents and stakeholders.
- The ability to deliver a compelling presentation at schools is crucial.
- Friendly, tenacious, and target-driven mindset with exceptional organisational abilities.
- Excellent time management skills to handle multiple tasks and work under pressure.
Minimum Qualification Requirements:
- A Bachelors Degree (NQF level 7) in Business / Marketing / Public Relations / Communication field or similar.
Minimum Work Experience Requirements:
- Minimum of 2 years sales experience.
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Duties and Responsibilities:
SIS System Set-up & Semester Planning
- Responsible for mapping the students to their respective assessment events per module, per intake year and per assessment event. Liasing with the Admission Officers to ensure that students that have cancelled or where pre-requisites have not been met, are unmapped from the assessment events or where modules have been added for students, that the students are mapped accordingly.
- Responsible for using the National Assessment Schedule to create a Results Tracker for each semester which includes the tracking of ICE submissions and the tracking of the detainment job. Ensure that the Results tracker is updated with any changes to assessment due dates throughout the semester.
- Responsible for running the detainment job per module and per intake year on SIS once all the cumulative formative results have been captured.
Management of Results Capture Sheets
- Responsible for creating manual Result Capture Sheets for Replacement Tests, Exams Sitting 2, Exam Sitting 3 and Discontinuation exams which involves checking the Grade Roster report on SIS for supplementary exam entry. Assessment Officers are responsible for the checking of student applications/approved concessions on the Student Hub, thereafter the RA is informed to send these for marking.
- Tracking the NQP registered students and ensuring that a separate Result Capture Sheet is generated for these students.
- Always ensure that the Result Capture Sheets (RCS) are updated should results change due to lecturers amending marks, the plagiarism policy and remarks etc. RCS need to be signed and dated as per the Assessment Strategy and Policy. Ensure that the RCS are saved electronically and filed accordingly and are readily available for audit purposes.
Results Management (Formative)
- Checking that the results indicated on the assessment scripts or the Grade Centre on Learn match that of what has been captured on the SIS by the lecturers. Capturing and publishing of all results on SIS as per the Assessment Strategy and Policy and ensuring that results are processed as per the SIS HTGs issued.
- Responsible for updating and managing the Results Tracker throughout the semester, to ensure the markings deadlines are adhered to and managed according to the timelines. Liaising with lecturers on due dates, outstanding results, marking extensions and any mark/marking errors picked up. Escalation of late marking to the Programme Manager, Deputy Head Ops/Head Ops/Head Academics. Identifying and flagging at risk lecturers prior to the marking cycles and informing the Programme Managers of any issues experienced.
- Manage the capture and release of any additional formative sittings (replacement sitting) marks under manage marks moderation.
- Liaising with the Admissions and Finance team on students that are not registered and where results therefore cannot be processed on SIS.
- Responding to Customer Relations Officers (CRO's) timeously on student result queries and ensuring that the CROs are updated on progress and resolution of these queries.
- Liaising with lecturer to collect their marked formative scripts to return and provide feedback to the students. Ensure that lecturer have made the marked online formative assessments available to view on Learn.
- Responsible for checking that the ICE results captured by the lecturers on the SIS have been captured correctly by the lecturer.
- Responsible for checking that all formative assessments, including ICE have been processed & published on SIS prior to running the detainment job. Work systematically with the CASS tracker to ensure that all results for CASS modules are released timeously.
- Responsible for capturing and updating the Academic team's plagiarism tracker (if applicable) and in turn are responsible for updating the results both on SIS and the RCS. Should a student's CASS mark change post the CASS release deadline, the RA is responsible for informing the respective Assessment Officers to ensure the student is issued a permission slip.
- Checking assessment concessions on the Student Hub in collaboration with the Assessment Centre and liaising with the Student Hub on any concessions that have not been actioned. Understanding the assessment Strategy and policy and capturing results accordingly and correctly.
Results Management (Summative)
- Checking that the results indicated on the summative assessment scripts or the Grade Centre on Learn match that of what has been captured on SIS by the lecturers. Capturing and publishing of all summative results on SIS as per the assessment strategy and policy and ensuring that results are processed as per the SIS HTGs issued.
- Responsible for updating and managing the Results Tracker to ensure that summative assessment release dates are met and that students receive their overall final results timeously.
- Liaising with lecturers on due dates and ensuring that moderation deadlines are met. Escalation of late marking to the Programme Manager, Deputy Head Ops/Head Ops/Head Academics. Identifying and flagging at risk lecturers prior to the marking cycle and informing the Programme Managers of any issues experienced.
- Manage the capture and release of any additional summative sittings (supp/discon/special sitting) marks under manage marks moderation.
- Responding to Customer Relations Officers (CROs) timeously on student result queries and ensuring that the CROs are updated on progress and resolution of these queries.
- Keeping channels of communication open with the Capacity Planning & Scheduling Centre and keeping track of any lecturers that have resigned. Proactively liaise with the Programme Managers to identify replacement markers for any lecturers that resign or require marking assistance.
- Should any additional re-write opportunity be approved by the Central Academic Team, the RA's need to capture the results correctly on SIS as per the Assessment Strategy and Policy.
- Responsible for managing the processing of endorsements using the Admission trackers and tracking the corresponding SLP results and in turn processing the corresponding endorsements on SIS.
- Checking assessment concessions on the Student Hub and liaising with the Student Hub on any concessions that have not been actioned. Understanding the Assessment Strategy and Policy and processing ES1, ES2, ES3 and Discontinuation results accordingly and correctly.
- Responsible for compiling ES2, ES3 and Discontinuation billing list which must be submitted to the Finance Department at the end of each Semester by use of a finance/ops tracker.
- Responsible for the generation and publishing of all Report Cards and Academic Transcripts, this includes the re-generation of report cards and transcripts post mark changes.
- Verifies scripts received against the marks captured on the mark sheet for the Online Centre and submits the mark sheet to the Online Centre for processing on the academic system thereafter.
- Flag any system related issues that impact the processing of results that in turn will negatively impact on the students' experience and find alternative solutions to mitigate the impact. Works closely with the regional BAC in troubleshooting and resolving any system related issues that impact the processing of results.
Moderation (External & Internal)
- Supports the Programme Manager or Teaching and Learning Manager on campus in accessing scripts required for the internal moderation and decentralised marking process.
- Responsible for populating the External Moderation Tracking Grid indicating the lecturers that need to be externally moderated. Identifying the lecturers that are shared between campuses and determining which campus will be responsible for uploading the moderation for these shared lecturers. Updates the External Moderation Tracking Grid accurately and timeously.
- Scanning the necessary sample of scripts and uploading them on to the moderation tracking system and assigning this to the relevant Central Academic Team (CAT) member.
- Completes the Moderation Control Sheet (MCS) to be included with every set of External moderation.
- Ensures that the Moderation Control Sheet (MCS) and scripts/ Portfolios of Evidence (POE's) are attached and assigned to the relevant Central Academic Team (CAT) member. The Head of Programme (HOP) outcome is actioned correctly as per the release instruction on the MCS at campus level and in compliance with the assessment strategy and policy.
Managing of Script Viewing & Remarks
- Identifies and co-ordinates script viewing requests made on The Student Hub report and informs the Academic department to arrange a viewing appointment with the student. Arrange with the Academic staff member to collect and sign for the respective scrip before the script viewing appointment.
- Identifies and co-ordinates re-mark requests made on The Student Hub and checks that payment has been made in respect of the request. Tracks the remark on the Campus Remark Tracker and co-ordinates the remark with an appropriate marker thereafter.
- Follows up on the re-mark process to ensure that it happens within the allotted time.
- Ensures that the correct outcome is applied once the remark has been completed and returned to the Results Centre as per the Assessment Strategy and Policy.
- Flags any marking discrepancies or concerns with the Programme Manager or Head Academic for the campus.
Metro file & Managing of Secure Onsite Storage Facility
- All uncollected formative assessments must be retained as per the Assessment Strategy and Policy and must be destroyed in line with The Protection of Personal Information Act (POPIA).
- Responsible for the archiving of summative scripts and Portfolios of Evidence (POE's) for on and off site storage in line with the Assessment Strategy & Policy. Labelling metro file boxes in a structured and organised manner and completing the Metro file storage box form accordingly. Arrange for Metro file to collect boxes.
- Responsible for completing and updating the Internal Assessment Storage form.
- Responsible for keeping the Secure Online Storage Facility neat, tidy and organised.
Team Support & General
- Assists with campus specific projects/events (e.g. Graduation, Open Day etc.).
- Collaborates with all departments on campus to facilitate optimal performance within the Results Centre and to ensure a high quality student experience.
- Complies with The Protection of Personal Information Act (POPIA) legislation relevant to the Results Centre.
Minimum Education Requirements:
- Minimum of a National Diploma/Advanced Certificate (NQF Level 6)
- Advanced Diploma or Degree is advantageous
Minimum Work Experience Requirements:
- Minimum of 2 years administrative experience
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Key Performance Areas
- Maintain good relations while at schools by upholding the IIEs Varsity College’s good reputation.
- Evaluating teaching experience lessons and providing students with valuable feedback and guidance.
- Directing students to good teaching practice and ethics within the teaching profession.
- Communicate with students and staff effectively.
- Have a flexible schedule to accommodate student evaluations during school hours.
Minimum Education Requirements:
- An Honours (NQF8) and or Postgraduate Diploma in Education (at NQF level 8) in Education.
- The undergraduate or postgraduate qualification must include a focus on teaching at the Foundation Phase and/or Early Childhood Teaching.
Minimum Experience Requirements:
- A minimum of 5 years teaching experience in the foundation phase in which they will supervise students.
go to method of application »
Duties and Responsibilities:
Academic Leadership, Management & Campus Support
- Overall leadership and management of the School on campus.
- Manage the interface with the Head of School.
- Plan resource allocation for the academic operations of all programmes within the School on campus.
- Review academic results of all students within the School on campus and implement an appropriate teaching and learning strategy for "At risk" students and "At risk" modules.
- Manage academic counselling and support to students within the school on campus.
- Report on the academic performance of the School on the campus to Head: Academic, Campus Head and Head of School, and any other relevant national staff member.
- Drive the implementation of relevant teaching and learning initiatives within the School on campus.
- Support the development of new programmes for accreditation.
- Support development of academic material and assessments on programmes within the School by acting as developer, module leader, moderator or head of programme for the Central Academic Team (CAT).
- Performance management and development of permanent academic staff within the School on campus.
- Manage lecturer development in consultation with the Teaching and Learning specialist.
- Ensure representation of the school on the Programme Co-ordination Committee (PCC) calls.
- Discipline Module Support role.
- Support the Teaching & Learning Specialist in the management of the peer review process and the internal moderation model.
- Provide specialist support to the campus senior management team for all programmes within the School.
- Provide specialist support to the campus operations team responsible for the operation of all programmes within the School on campus.
- Lead the recruitment, selection, and appointment of the academic team of the School within the campus.
- Provide support to the campus marketing team with specialised knowledge of the programmes with the School.
- Manage the Development Task.
- Manage plagiarism offences and disciplinary procedures.
- Manage and oversee the school's role in National/campus initiatives, such as Summer School, Saturday School, Speed Week, RESTART, 6 Week Student Engagement Programme, Numeracy Tutorial Sessions, Elevate.
- Involvement in, and management of, academic support and administrative duties during the campus registration period.
- Supervision of students on Honours programmes (where applicable).
- Manage the student tracking process.
- Conduct Student consultations.
Industry, Professional Management & Building Partnerships
- Develop and maintain relationships with professional industry to support placement of students, bursaries and sponsorships and access to professional expertise.
- Facilitation of and involvement in professional and scholarly activities e.g. Conference Papers and Higher Degree Studies.
- Organise campus events for the School to promote professional industry relationships.
- Represent The Independent Institute of Education (The IIE) and The IIE's Varsity College at professional institutions, on external partner faculty boards and other relevant committees.
Lecturing
- Lecture up to 100 hours OR 2 modules per semester (including supervision). If engaged in approved formal research activity then you will be required to lecture 1 module per semester.
Research & Scholarship
- The incumbent is required to promote a culture of scholarship within their practice, discipline and campus/team and is also required to contribute towards The IIE’s Varsity College achieving its annual research output targets.
Competencies Required:
- Leadership and management skills
- Professional/advanced communication skills
- Organisational and planning skills
- Proven computer literacy competence
- Tolerance for operating in a pressurised environment and industry
- Tangible evidence of participation in the planning and/or implementation of change management interventions
- Ability to analyse and interpret data
- Attention to detail and focus on quality
- Advanced teaching and learning expertise evidenced by a Teaching Portfolio
Minimum Qualification Requirements:
- Masters or equivalent in relevant School (NQF Level 9) in Education.
Minimum Experience Requirements:
- Minimum of 5 years Teaching and Learning experience (preferably in teaching environment).
- Must have an understanding of the current regulatory framework and its impact on higher education and private colleges.
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Duties and Responsibilities:
Intake and Psychometric Assessments
- Conducts assessments to support educational adjustments and educational services in support of learning and development. Assessments may comprise of cognitive abilities, intellectual abilities, personality and development status, career abilities and interest associated with learning and development.
- Evaluates and responds to student needs during intake and psychometric assessments, manages student behaviour during assessments and controls the testing environment to ensure validity of results.
- Ensuring psychological and neuropsychological scores are measured according to normative standards and clinical protocols using relevant statistical software packages.
- Actively participates in continuous professional development and remains up to date with empirical research to establish best practices for collaborating on the design and enhancement of high-quality and equitable student support services.
- Develop collaborative partnerships and engage with internal stakeholders to identify intake and assessment requirements in ensuring holistic support for students with learning, physical, psychological, and psychosocial barriers.
- Provide support to internal stakeholders to identify and manage assessment accommodation queries / applications.
- Identifies and evaluates students’ psychosocial and socioeconomic needs as they pertain to learning, physical, psychological, and psychosocial barriers.
- Ensure security of psychometric assessments batteries, test results, data collection protocol are maintained and adhered to, according to the HPCSA confidentiality standards.
- Ensure good practice in the use of psychometric tests, including test selection, test administration, scoring of tests, interpretation of test scores and accurate reporting of test results and providing feedback.
- Consult and engage with the Diversity and Inclusion Specialist on assessment accommodation applications, approvals, and feedback.
Individualized Educational Plans
- Development, monitoring, and evaluation of individualised educational plans tailored to the holistic support and development of students.
- Engage with various internal stakeholders (academic support staff and lecturers) and, when necessary, parents to ensure an effective and personalised support plan is in place for students with learning, physical, psychological, and psychosocial barriers.
- Advocate students’ needs by ensuring they have access to appropriate resources and accommodations.
- Identify, understand, and promote resilience and well-being of all students in their interactions with others in a range of contexts that support learning and development over the lifespan.
Tailored Interventions, Marketing and Awareness
- Develop and conduct psychoeducational skill-based workshops for internal stakeholders and students.
- Administer workshops tailored to the needs of the students on topics, including time management, study skills and soft-skills training for employment readiness.
- Implement workshops and training for internal stakeholders on topics, including assessment accommodations process and procedures, neurodevelopmental disorders/emotional regulation, and inclusive education.
- Promotion of communication collateral (workshops, campaigns, posters, and training) to ensure that all internal stakeholders and students are informed and cognizant of difficulties or challenges individuals may encounter / experience.
Holistic Student Support
- Develop and implement a holistic, multi-disciplinary student support system that ensures diverse, blended, and tailored assistance to address the individual needs of students.
- Design and implement student support strategies that incorporate the entire student life cycle, from broadening access to quality and affordable education, through articulation opportunities, to guiding future career prospects.
- Encourage and provide opportunities for students to actively participate and contribute to a positive and inclusive learning environment, while ensuring their actions align with the principles of access, redress, equity, and inclusion.
- Develop and conduct workshops with internal campus stakeholders to provide holistic student support, ensuring stakeholders are upskilled and equipped to assist and support differently-abled students both in and beyond the classroom environment.
- Collaborate with internal and external stakeholders to ensure a holistic support approach to diversity, inclusion, access, and respect.
- Assist and ensure internal stakeholders effectively manage complex cases towards a holistic support intervention.
Monitoring, Evaluating and Reporting
- Manage, monitor, and ensure timeous response to all assessment accommodations applications on the Assist platform.
- Submit a detailed monthly report to the campus internal stakeholders (Head: Student Experience, Campus Head, Campus Deputy Head, Head; Academic) and the Diversity and Inclusion Specialist, outlining the common themes, assessments, awareness campaigns and skill-based workshops.
- Ensure student records, notes and comments are updated on the Student Information Management System.
- Refer clients appropriately to professionals in a range of contexts that include health, education, and social development.
- Provide Ad Hoc reports, when necessary and when required by Advtech and the institution.
- Ensure students and internal stakeholders are kept informed of assessment accommodation outcomes.
Competencies required:
- Advanced communication and interpersonal skills
- Collaboration skills
- Organizational and planning
- Analytical skills
- Problem solving
Minimum Qualification Requirements:
- Bachelor of Psychology (Bpsych) degree (Psychometry) registered with the Health Professions Council of South Africa (HPCSA) as a Psychometrist in Independent Practice.
- A master’s degree in educational psychology, registered with the Health Professions Council of South Africa (HPCSA) as an Educational Psychologist in Independent Practice will be advantageous.
Minimum Work Experience Requirements:
- A minimum of 2 years’ experience in inclusive education, psychometric assessments, individualised support and/or student support and/or student services preferably within a tertiary environment.
- 4 years’ experience in psychosocial assessments and psychoeducational skill-based workshops will be advantageous
go to method of application »
Duties and Responsibilities:
Intake and Psychometric Assessments
- Conducts assessments to support educational adjustments and educational services in support of learning and development. Assessments may comprise of cognitive abilities, intellectual abilities, personality and development status, career abilities and interest associated with learning and development.
- Evaluates and responds to student needs during intake and psychometric assessments, manages student behaviour during assessments and controls the testing environment to ensure validity of results.
- Ensuring psychological and neuropsychological scores are measured according to normative standards and clinical protocols using relevant statistical software packages.
- Actively participates in continuous professional development and remains up to date with empirical research to establish best practices for collaborating on the design and enhancement of high-quality and equitable student support services.
- Develop collaborative partnerships and engage with internal stakeholders to identify intake and assessment requirements in ensuring holistic support for students with learning, physical, psychological, and psychosocial barriers.
- Provide support to internal stakeholders to identify and manage assessment accommodation queries / applications.
- Identifies and evaluates students’ psychosocial and socioeconomic needs as they pertain to learning, physical, psychological, and psychosocial barriers.
- Ensure security of psychometric assessments batteries, test results, data collection protocol are maintained and adhered to, according to the HPCSA confidentiality standards.
- Ensure good practice in the use of psychometric tests, including test selection, test administration, scoring of tests, interpretation of test scores and accurate reporting of test results and providing feedback.
- Consult and engage with the Diversity and Inclusion Specialist on assessment accommodation applications, approvals, and feedback.
Individualized Educational Plans
- Development, monitoring, and evaluation of individualised educational plans tailored to the holistic support and development of students.
- Engage with various internal stakeholders (academic support staff and lecturers) and, when necessary, parents to ensure an effective and personalised support plan is in place for students with learning, physical, psychological, and psychosocial barriers.
- Advocate students’ needs by ensuring they have access to appropriate resources and accommodations.
- Identify, understand, and promote resilience and well-being of all students in their interactions with others in a range of contexts that support learning and development over the lifespan.
Tailored Interventions, Marketing and Awareness
- Develop and conduct psychoeducational skill-based workshops for internal stakeholders and students.
- Administer workshops tailored to the needs of the students on topics, including time management, study skills and soft-skills training for employment readiness.
- Implement workshops and training for internal stakeholders on topics, including assessment accommodations process and procedures, neurodevelopmental disorders/emotional regulation, and inclusive education.
- Promotion of communication collateral (workshops, campaigns, posters, and training) to ensure that all internal stakeholders and students are informed and cognizant of difficulties or challenges individuals may encounter / experience.
Holistic Student Support
- Develop and implement a holistic, multi-disciplinary student support system that ensures diverse, blended, and tailored assistance to address the individual needs of students.
- Design and implement student support strategies that incorporate the entire student life cycle, from broadening access to quality and affordable education, through articulation opportunities, to guiding future career prospects.
- Encourage and provide opportunities for students to actively participate and contribute to a positive and inclusive learning environment, while ensuring their actions align with the principles of access, redress, equity, and inclusion.
- Develop and conduct workshops with internal campus stakeholders to provide holistic student support, ensuring stakeholders are upskilled and equipped to assist and support differently-abled students both in and beyond the classroom environment.
- Collaborate with internal and external stakeholders to ensure a holistic support approach to diversity, inclusion, access, and respect.
- Assist and ensure internal stakeholders effectively manage complex cases towards a holistic support intervention.
Monitoring, Evaluating and Reporting
- Manage, monitor, and ensure timeous response to all assessment accommodations applications on the Assist platform.
- Submit a detailed monthly report to the campus internal stakeholders (Head: Student Experience, Campus Head, Campus Deputy Head, Head; Academic) and the Diversity and Inclusion Specialist, outlining the common themes, assessments, awareness campaigns and skill-based workshops.
- Ensure student records, notes and comments are updated on the Student Information Management System.
- Refer clients appropriately to professionals in a range of contexts that include health, education, and social development.
- Provide Ad Hoc reports, when necessary and when required by Advtech and the institution.
- Ensure students and internal stakeholders are kept informed of assessment accommodation outcomes.
Competencies required:
- Advanced communication and interpersonal skills
- Collaboration skills
- Organizational and planning
- Analytical skills
- Problem solving
Minimum Qualification Requirements:
- Bachelor of Psychology (Bpsych) degree (Psychometry) registered with the Health Professions Council of South Africa (HPCSA) as a Psychometrist in Independent Practice.
- A master’s degree in educational psychology, registered with the Health Professions Council of South Africa (HPCSA) as an Educational Psychologist in Independent Practice will be advantageous.
Minimum Work Experience Requirements:
- A minimum of 2 years’ experience in inclusive education, psychometric assessments, individualised support and/or student support and/or student services preferably within a tertiary environment.
- 4 years’ experience in psychosocial assessments and psychoeducational skill-based workshops will be advantageous.
go to method of application »
Duties and Responsibilities:
Intake and Psychometric Assessments
- Conducts assessments to support educational adjustments and educational services in support of learning and development. Assessments may comprise of cognitive abilities, intellectual abilities, personality and development status, career abilities and interest associated with learning and development.
- Evaluates and responds to student needs during intake and psychometric assessments, manages student behaviour during assessments and controls the testing environment to ensure validity of results.
- Ensuring psychological and neuropsychological scores are measured according to normative standards and clinical protocols using relevant statistical software packages.
- Actively participates in continuous professional development and remains up to date with empirical research to establish best practices for collaborating on the design and enhancement of high-quality and equitable student support services.
- Develop collaborative partnerships and engage with internal stakeholders to identify intake and assessment requirements in ensuring holistic support for students with learning, physical, psychological, and psychosocial barriers.
- Provide support to internal stakeholders to identify and manage assessment accommodation queries / applications.
- Identifies and evaluates students’ psychosocial and socioeconomic needs as they pertain to learning, physical, psychological, and psychosocial barriers.
- Ensure security of psychometric assessments batteries, test results, data collection protocol are maintained and adhered to, according to the HPCSA confidentiality standards.
- Ensure good practice in the use of psychometric tests, including test selection, test administration, scoring of tests, interpretation of test scores and accurate reporting of test results and providing feedback.
- Consult and engage with the Diversity and Inclusion Specialist on assessment accommodation applications, approvals, and feedback.
Individualized Educational Plans
- Development, monitoring, and evaluation of individualised educational plans tailored to the holistic support and development of students.
- Engage with various internal stakeholders (academic support staff and lecturers) and, when necessary, parents to ensure an effective and personalised support plan is in place for students with learning, physical, psychological, and psychosocial barriers.
- Advocate students’ needs by ensuring they have access to appropriate resources and accommodations.
- Identify, understand, and promote resilience and well-being of all students in their interactions with others in a range of contexts that support learning and development over the lifespan.
Tailored Interventions, Marketing and Awareness
- Develop and conduct psychoeducational skill-based workshops for internal stakeholders and students.
- Administer workshops tailored to the needs of the students on topics, including time management, study skills and soft-skills training for employment readiness.
- Implement workshops and training for internal stakeholders on topics, including assessment accommodations process and procedures, neurodevelopmental disorders/emotional regulation, and inclusive education.
- Promotion of communication collateral (workshops, campaigns, posters, and training) to ensure that all internal stakeholders and students are informed and cognizant of difficulties or challenges individuals may encounter / experience.
Holistic Student Support
- Develop and implement a holistic, multi-disciplinary student support system that ensures diverse, blended, and tailored assistance to address the individual needs of students.
- Design and implement student support strategies that incorporate the entire student life cycle, from broadening access to quality and affordable education, through articulation opportunities, to guiding future career prospects.
- Encourage and provide opportunities for students to actively participate and contribute to a positive and inclusive learning environment, while ensuring their actions align with the principles of access, redress, equity, and inclusion.
- Develop and conduct workshops with internal campus stakeholders to provide holistic student support, ensuring stakeholders are upskilled and equipped to assist and support differently-abled students both in and beyond the classroom environment.
- Collaborate with internal and external stakeholders to ensure a holistic support approach to diversity, inclusion, access, and respect.
- Assist and ensure internal stakeholders effectively manage complex cases towards a holistic support intervention.
Monitoring, Evaluating and Reporting
- Manage, monitor, and ensure timeous response to all assessment accommodations applications on the Assist platform.
- Submit a detailed monthly report to the campus internal stakeholders (Head: Student Experience, Campus Head, Campus Deputy Head, Head; Academic) and the Diversity and Inclusion Specialist, outlining the common themes, assessments, awareness campaigns and skill-based workshops.
- Ensure student records, notes and comments are updated on the Student Information Management System.
- Refer clients appropriately to professionals in a range of contexts that include health, education, and social development.
- Provide Ad Hoc reports, when necessary and when required by Advtech and the institution.
- Ensure students and internal stakeholders are kept informed of assessment accommodation outcomes.
Competencies required:
- Advanced communication and interpersonal skills
- Collaboration skills
- Organizational and planning
- Analytical skills
- Problem solving
Minimum Qualification Requirements:
- Bachelor of Psychology (Bpsych) degree (Psychometry) registered with the Health Professions Council of South Africa (HPCSA) as a Psychometrist in Independent Practice.
- A master’s degree in educational psychology, registered with the Health Professions Council of South Africa (HPCSA) as an Educational Psychologist in Independent Practice will be advantageous.
Minimum Work Experience Requirements:
- A minimum of 2 years’ experience in inclusive education, psychometric assessments, individualised support and/or student support and/or student services preferably within a tertiary environment.
- 4 years’ experience in psychosocial assessments and psychoeducational skill-based workshops will be advantageous.
go to method of application »
Duties and Responsibilities:
Academic Leadership, Management & Campus Support
- Overall leadership and management of the School in the Online Centre.
- Manage the interface with the Head of School.
- Plan resource allocation for the academic operations of all programmes within the School.
- Review academic results of all students within the School on campus and implement an appropriate teaching and learning strategy for "At risk" students and "At risk" modules.
- Manage academic counselling and support to students within the school in the Online Centre.
- Report on the academic performance of the School on the campus to Head: Academic, Campus Head and Head of School, and any other relevant national staff member.
- Drive the implementation of relevant teaching and learning initiatives within the School.
- Support the development of new programmes for accreditation.
- Support development of academic material and assessments on programmes within the School by acting as developer, module leader, moderator or head of programme for the Central Academic Team (CAT).
- Performance management and development of permanent academic staff within the School.
- Manage lecturer development in consultation with the Teaching and Learning specialist.
- Ensure representation of the school on the Programme Co-ordination Committee (PCC) calls.
- Discipline Module Support role.
- Support the Teaching & Learning Specialist in the management of the peer review process and the internal moderation model.
- Provide specialist support to the campus senior management team for all programmes within the School.
- Provide specialist support to the campus operations team responsible for the operation of all programmes within the School.
- Lead the recruitment, selection, and appointment of the academic team of the School within the Online Centre.
- Involvement in, and management of, academic support and administrative duties during the campus registration period.
- Supervision of students on Honours programmes (where applicable).
- Manage the student tracking process.
- Conduct Student consultations.
Industry, Professional Management & Building Partnerships
- Develop and maintain relationships with professional industry to support placement of students, bursaries and sponsorships and access to professional expertise.
- Facilitation of and involvement in professional and scholarly activities e.g. Conference Papers and Higher Degree Studies.
- Represent The Independent Institute of Education (The IIE) and The IIE's MSA at professional institutions, on external partner faculty boards and other relevant committees.
Lecturing
- Lecture up to 100 hours OR 2 modules per semester (including supervision). If engaged in approved formal research activity then you will be required to lecture 1 module per semester.
Research & Scholarship
- The incumbent is required to promote a culture of scholarship within their practice, discipline and campus/team and is also required to contribute towards The IIE’s MSA achieving its annual research output targets.
Competencies Required:
- Leadership and management skills
- Professional/advanced communication skills
- Organisational and planning skills
- Proven computer literacy competence
- Tolerance for operating in a pressurised environment and industry
- Tangible evidence of participation in the planning and/or implementation of change management interventions
- Ability to analyse and interpret data
- Attention to detail and focus on quality
- Advanced teaching and learning expertise evidenced by a Teaching Portfolio
Minimum Qualification Requirements:
- Masters or equivalent in relevant School (NQF Level 9) in Management Studies.
Minimum Experience Requirements:
- Minimum of 3-5 years Teaching and Learning experience (preferably in teaching environment).
- Minimum of 2 years management experience
- Must have an understanding of the current regulatory framework and its impact on higher education and private colleges.
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Competencies required:
- Excellent Communication and interpersonal skills
- Excellent Presentation Skills
- Assertiveness and dynamism
- Understanding of customer service in education
- Demonstrate an ability to manage work and self proactively
Technical Competencies Required:
- Deep understanding of network models (OSI & TCP/IP), topologies, and communication protocols (e.g., TCP, UDP, HTTP, FTP, DNS).
- Proficiency in configuring and troubleshooting network hardware (routers, switches, firewalls, access points).
- Familiarity with command-line network troubleshooting tools like ping, tracert, ipconfig, nslookup, and netstat.
- Strong knowledge of network security principles, including firewalls, authentication, encryption, and risk assessment.
- Experience with network simulation tools such as Cisco Packet Tracer, Hyper-V, and Nmap.
- Knowledge of network virtualization, cloud computing models (IaaS, PaaS, SaaS), and software-defined networking (SDN).
Minimum Education Requirements:
- Honours degree in an ICT related field including a networking focus.
- Alternatively a NQF8 qualification with strong exposure to networking technologies.
Minimum Work Experience Requirements:
- Lecturing experience in network design/network infrastructure/network architecture will be advantageous.
- Work experience as a Systems Engineer/Network Manager or Infrastructure Manager will be advantageous.
Method of Application
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