Hot Job Vacancies at City of Johannesburg

Minimum Requirements: 

• Grade 12 / NQF level 4 is required. 
• 0 - 3 years relevant experience; and 
• Knowledge of local government environment. 
• Good communication, coordinator, good writing and time management skills required. 

Primary Function:

• Execute various administrative support duties for the effective and smooth running of the administrative processes as well as timeous messaging duties within the office.  

Key Performance Areas: 

• Provide effective general office support services; 
• Maintain general office stock supplies; 
• Organize and maintain meetings in common areas; 
• Provide messaging efficient services; 
• Perform general administrative and reporting; 
• Manage assets and resources effectively; 
• Provide effective general operations.

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Minimum Requirements: 

• Grade 12/NQF level 6 in Secretarial, Office Administration or Public Relations is required; 
• 3 – 5 years’ experience operating as a Personal Assistant to an Executive Manager; 
• Experience in working with people; 
• Computer Literacy in MS Office and Internet; 
• High degree of interpersonal skills to interact with all levels of staff, the public and Councilors; 
• Office administration procedures; and 
• Basic protocol and etiquette. 

Primary Function: 

• Coordinate activities and requirements associated with the Office of the Director through the application of administrative and secretarial procedures and execution of sequences associated with the communication, planning, prioritizing and organization of critical, confidential and important appointments, events, functions and meetings. 

 Key Performance Areas:

• Administrative support functions, scheduling and planning the diary and events; 
• Maintain the Office of the Secretary to Council’s correspondence/information and record-keeping system and access records of discussions, instructions and correspondence; 
• Perform tasks/activities associated with the provision of administration and secretarial support; 
• Perform tasks associated with the provision of reception/telephonist service and office support.

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Minimum Requirements: 

• A Matric/ Grade 12 Certificate; 
• Diploma in Communication Science or equivalent at an NQF level 6; 
• A minimum of 1 - 3 years’ experience in Communication, Stakeholder Management and Customer Relations field; 
• Knowledge and understanding of Local government environment; 
• Good understanding of Communication/Stakeholder Management and Public Relations function; 
• Must have a valid driver’s license. 

Primary Function:

• Responsible for writing, editing and formatting various documents for communication, liaison and developing and maintaining harmonious relationships with the community and stakeholders (Local communities, City of Johannesburg Councillors and Management, etc.) developing and implementing programs and activities to foster community engagement and awareness of the Office’s mandate. Furthermore, the incumbent contributes to the development and implementation of stakeholder outreach and communications strategies and plans to meet the objectives of the Directorate. 

 Key Performance Areas: 

• Ensuring effective communication within the Office of the Chief of Staff; 
• Effective handling VIP related complaints; 
• Provide communication and Media support to relevant stakeholders; 
• Effectively manage the stakeholder relationship; 
• Manage aspects of the operations; 
• Safeguarding and maintaining the proper use of all assets and providing quality documented information on the functions and performance of Community, Communications and Stakeholder Management which are factual, accurate, complete, timely and contribute to and support the overall requirements of Scheduled and Promotion Services.

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Appointment Requirements: 

• Matric Certificate/Grade 12; 
• National Diploma (NQF level 6) or a qualification in Media studies/Journalism/Political Science/Communication; 
• 3 – 4 years’ experience in Media Liaison position or similar; 
• Experience in Public Administration will be an added advantage; and 
• Must have a valid driver’s license. 

 Primary Function:

• To provide direction, develop and manage media relations between the Office of the Executive Mayor and the media and proactively manage the relations between the Office of the Executive Mayor, departments and the legislature. 

 Key Performance Areas: 

• Execute project planning process to inform the business unit, of the business planning process; 
• Execute process optimization and efficiency; 
• Execute media relations functions; 
• Execute activities associated with management and control of the assets and resources; 
• Execute specific activities to ensure effective governance and risk management; 
• Ensure effective monitoring and reporting of the Directorates; 
• Perform general administration and reporting

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Minimum Requirements: 

• A Matric/ Grade 12 Certificate; 
• Bachelor’s degree in Public Administration or equivalent NQF level 7; 
• 6 - 8 years in the administrative field, of which 4 years must be at management level; and 
• Must have a valid driver’s license. 

 Primary Function:

• Provide leadership in strengthening, and implementing effective management support services, functions, and systems for the department in order for it to fulfil its vision and mission. Oversee a full range of administrative, clerical and management support functions including, but not limited to financial and office management functions within the department.  

Key Performance Areas: 

• Provide effective administration support to the Chief of Staff and the Private Office of the Executive Mayor; 
• Oversee a program of policy and strategy development, as well as research, aligned to the strategic governance objectives of the Executive Mayor and Mayoral Committee; 
• Implement procedural requirements associated with personnel development initiatives; 
• Manage the implementation of procedure and systems associated with controlling document flow and, quality systems / statutory and audit requirements regulating recordkeeping; 
• Management of Occupational Health and Safety hazard identification and Risk assessment for the Unit; 
• Coordinate specific procedures associated with the management of facilities; 
• Personnel management; 
• Coordinate and monitor the financial implications for POEM; 
• Effective Risk Management and Compliance; 
• Effective and efficient support service to MMCs offices; 
• Engagement with external stakeholders. 

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Minimum Requirements: 

• Matric/Grade 12; 
• Secretarial and/or Administration Diploma or similar and/or relevant qualification at NQF level 6; 
• 3 years’ experience operating at a Senior Secretarial level within a government environment; 
• Experience in administration and document management; 
• Computer Literacy in MS Office and Internet; 
• High degree of interpersonal skills to interact with all levels of staff, the public, and Councillors.  

Primary Function: 

• Provide an effective document management system by dealing with high-level correspondence that requires a direct response from the MMC, in conjunction with the Office Manager, ensuring that correspondence is dealt with timeously. Channel correspondence not requiring the MMC’s response to the Office Manager. 

 Key Performance Areas: 

• Provide assistance to the Member of the Mayoral Committee (MMC) through the Office Manager in all administrative activities. Assist in preparing for meetings, minute taking, and the implementation of decisions taken at meetings to ensure that the responsibilities of the Office of the MMC are followed through and completed within required standards and deadlines; 
• Provide assistance to the MMC in terms of logistics and recording of meeting outcomes; 
• Ensure diary management of the MMC; 
• Provide office support and administrative office assistance; 
• Manage internal liaison services from both the administration, political, and stakeholder areas; 
• Provide assistance with ad-hoc functions/events.

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Minimum Requirements: 

• Grade 12; 
• Bachelor’s Degree in Administration/Business Management/Public Administration/Office Management or related field (NQF level 7); 
• 5 - 7 years’ experience in a customer care environment. 

 Primary Function:

• Support the Office of MMC with information, administrative, and facilitation support duties in order to provide a better service and customer care to internal and external clients.  

Key Performance Areas: 

• Provide administrative support associated with the office of the MMC; 
• Manage the implementation of procedures and systems associated with controlling document flow and regulating record keeping; 
• Coordinate specific logistical requirements associated with meetings hosted by the Office of the MMC and sign-off on matters for action; 
• Effectively liaise and support the MMC in ensuring qualitative and timeous resolution of Councillor matters and queries; 
• Perform specific tasks/activities associated with the provision of Secretarial Support.

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Minimum Requirements: 

• Grade 12 plus a Bachelor’s Degree (NQF Level 7) in Political Science, Public Administration, Economics, Law, or a related field; 
• 7 - 9 years’ experience in the discipline of which 4 years at a Professional Officer level; 
• Must have a valid Driver’s license; 

 Primary Function:

• Provide Research and Strategic Advisory Services to enable the Directorate to render effective advisory services to the Office of the Executive Mayor and the Mayoral Committee for the achievement of the political mandate. 

 Key Performance Areas: 

• Contribute to the development of the Directorate’s functional strategic planning; 
• Execute project planning process in contribution to the Directorate’s business planning process; 
• Execute process optimisation and efficiency procedures; 
• Provide sound strategic advisory services; 
• Render research services; 
• Ensure effective control of project financial resources; 
• Ensure effective management and control of allocated assets; 
• Implement good governance and effective risk management systems; 
• Manage specific administrative and reporting requirements associated with the research findings and project deliverables. 

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Minimum Requirements: 

• Grade 12; 
• Degree in Customer Relations/Marketing/Public Relations/Communications/Journalism or related field (NQF level 7); 
• 5 - 7 years’ relevant, related experience at senior practitioner level; 
• Have a valid driver’s license. 

 Primary Function:

• Lead and manage communications and stakeholder engagement and liaison, including the provision of high-quality and responsive information for all stakeholders. Develop approaches to engagements, collaboration, and innovation that create improved value for the City/Region and its stakeholders. 

Key Performance Areas: 

• Render an efficient and effective stakeholder engagement management and liaison service in the designated region; 
• Perform specific tasks/activities associated with the provision of internal communications services; 
• Perform specific tasks/activities associated with the provision of external communications services; 
• Provide marketing support; 
• Perform specific tasks and activities associated with the provision of effective and efficient stakeholder management and liaison; 
• Conduct planning and development activities; 
• Optimise process for efficiency; 
• Management of assets entrusted into specialist area; 
• Conduct governance and risk activities; 
• Monitor and report on work/projects achieve.

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Minimum Requirements: 

• Grade 12; 
• National Diploma in Media Studies/Communications/Marketing/Journalism/Public Relations Management or related field (NQF level 6); 
• 3 - 4 year’s relevant experience in a similar work environment or position; 
• Knowledge of media functions and concepts; 
• Must have valid driver’s license.  

Primary Function:

• Provide directions, develop and manage media relations between the office of the MM and the Media. To proactively manage the relations between the MMC, department and legislature. To maintain an open and professional image with the media and customers of the City of Johannesburg. 

 Key Performance Areas: 

• Develop a communications/media strategy and plan for the MMC; 
• Arrange and conduct press conferences, information sessions, and interviews with the media; 
• Develop media statements and speeches for the MMC; 
• Compile responses to media enquiries; 
• Build relations with the media and promote the portfolio of the MMC and the department; 
• Participate in forums and in the collective planning of the communication and media issues of the Municipality; 
• Liaise with key internal and external stakeholders in the department to ensure coordination and alignment of communication priorities and programmes

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Minimum Requirements: 

• A Matric/ Grade 12 Certificate. 
• Bachelor’s degree in Business Administration, Public Administration, 
• 10 years overall experience, of which 5 years should be at middle management. 
• Proven track record of providing strategic support to an executive at a similar level.
• Experience in supervising multiple, diverse service functions simultaneously with a strong supervisory and team leadership skills.  

Primary Function:

• To direct and lead the effective functioning of the support function to the Member of the Mayoral Committee (MMC) by providing high-level strategic (and political) advice and counsel to the MMC by coordinating the implementation of the executive policy, developing, and managing the implementation of communications strategy (action plans) and managing key personnel in order to ensure the advancement of the MMC’s political programmes and strategy. 

 Key Performance Areas: 

• To manage and provide strategic (political) policy support and advice to the MMC. 
• To enable and manage the implementation of the Executive Mayor’s Communication Strategy i.e the MMC’s functions. 
• Directs and controls the outcomes associated with utilization, productivity, and performance of personnel within the MMC support function. 
• Plan, monitor, and control the function’s annual operating and capital budget so that spending is in line with the Municipal requirements and/or Municipal Financial Management Act (MFMA). 
• Manage, direct, and drive processes and policy that support the effective and efficient operation of key functional areas in the support function of the MMC. 
• Manage and lead the work of staff in the Office of the MMC in their execution of the government blueprint, as determined by the MMC. 
• Direct and manage the execution of projects and assignments as determined by the MMC. 

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Minimum Requirements: 

• Grade 12/NQF level 4 is required; 
• 1 - 2 years’ driving experience in a related environment; 
• Must have a valid Code 8 driver’s license; and 
• Extensive knowledge of the Johannesburg area. 

 Primary Function:

• Perform tasks associated with the transportation of documentation, material, equipment and personnel to and from the Mayoral Office for both internal and external stakeholders and also with ad hoc office administration functions and messenger services. 

 Key Performance Areas: 

• Transportation of documents, materials, equipment and personnel; 
• Complete internal transactional documentation (e.g. log sheet, documentation in delivery book/register); 
• Provide ad hoc administrative support to the Office.