Description
WWF-SA is looking for passionate, professional, and inspiring individuals to join our Field Sales Agent Teams.
This is your chance to start an exciting new Field Sales career.
The role involves engaging with the public in Malls, Shopping Centres and other public venues across the city to encourage them to support WWF by providing long-term financial support.
Major Functions: As part of the Business Development Unit, the Field Sales Agents are the ambassadors of WWF South Africa, focusing particularly on raising funding from individuals in public spaces (Malls, Shopping Centres and Events), with the aim of developing a stronger commitment towards conservation efforts.
Minimum Requirements
- Completed Tertiary education preferred if no sales experience
- Min 1 year sales experience if no Tertiary education
- Direct sales experience is an advantage
- Previous work and/or volunteerism at an NGO or charity is an advantage
- Have the ability to inspire people through outstanding verbal communication and interpersonal skills
- Fluent in English and one other official South African language
- Unshakable drive and motivation to succeed and build your campaign
- Effective at time management
- Have a strong work ethic, be target motivated and work well under pressure
- Passion for nature and conservation an advantage
Duties and Responsibilities
- To directly attract and communicate with potential donors at Malls, Shopping Centres and Events to solicit their support.
- Consistently exceed the targets set by the Sales and Operations Manager, this will normally be a minimum of two (2) new committed donors who will contribute a set amount via direct debit order on a month-to-month basis.
- Meet both quality and quantity standards for sign up of new committed donors.
- Ensure the effective and accurate administration and processing of sign-ups.
- Fully comply with the POPIA. This includes keeping records securely in such a manner as to protect confidentiality of any information disclosed and retaining no records of any committed donors after submitting information to WWF-SA.
- Work closely with your Field Sales team on learning and improving the technique and tactic to raise funds for WWF-SA.
- Assist, as required, with initial training and induction of new team members.
- Organize and manage the exhibition stand, this will involve carrying equipment to and setting equipment up at the work sites (Malls, Shopping Centre’s and Events).
- Provide own means of reaching agreed work sites. You will be expected to travel to sites daily, and to be proactive in your journey planning.
- Be available to work unsocial hours including weekends, public holidays, and some evenings as the nature of the role requires this.
- Attend regular training, team meetings/building and discussions for improvement.
- Maintain commitment, motivation and enthusiasm.
- Behave in a professional manner, reflecting WWF’s values, ethos, and policies at all times.
- Create public awareness to support WWF-SA’s conservation efforts.
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Background:
This post forms an integral part of the People and Culture team and entails HR functions across the organization with particular focus on Recruitment & Selection, Induction, Performance Management and Employee Engagement.
Minimum Requirements
- HR related qualification
- Registered Psychometrist would be an advantage
- Minimum 5 years Generalist HR experience specifically: Recruitment & Selection, Induction & Onboarding, Performance Management, Employee Engagement, HR Administration
- Able to build relationships with a strong client focus
- Excellent interpersonal and communication skills
- Experience in managing and working with online Recruitment platform and SAGE/VIP HRIS
- Excellent computer & technology skills: MS Office, Teams, Zoom, HR & recruitment programmes
- High attention to detail and accuracy skills
- Analysis and problem-solving ability
- Ability to prioritise and multi task and self-manage
- Self-motivated individual with high energy and drive
- Good planning & organising skills
Duties and Responsibilities:
Recruitment & Selection
- Consult with managers on their respective recruitment needs
- Present the Job Advert in a predefined format
- Post Job adverts on agreed platforms and networks
- Liaise with various recruitment agencies, maintain relationships with agencies, and negotiate appropriate rates
- Track applications and report back to line manager on progress
- Download and distribute the applicant summaries to the relevant persons involved
- Shortlist upon request
- Liaise with candidates and set up interviews and all necessary logistics
- Administer & Manage recruitment campaigns for appointments
- Prepare and ensure timeous completion of interview guides
- Ensure candidate feedback takes place following the interviews
- Initiate process for conducting background checks and psychometric assessments as well as ensure all the relevant documents are received by the candidate for onboarding process
- Conduct reference checks and save in shared folder
- Manage online recruitment platform (Neptune)
- Provide swift handover to Rem & Ben Officer for preparation of offer/contracts
- End recruitment process with closing job and regretting unsuccessful candidates
- Prepare welcome packs for candidates and arrange induction programme.
- Project Approval Coordination and Administration:
Attend PAT meetings and present/communicate matters related to Project staff employment
Liaison between HR and PAT to ensure necessary governance followed with all project staff appointments and contracting.
Manage Employee Induction Programme
- Present line manager with onboarding guidline for new staff members
- Assist manager in selecting Buddy for new employee
- Schedule Induction programme dates in advance
- Review and update programme as needed
Internal HR Staff Communication
- Central point of contact for all official staff communication
- Liaise with units and teams to set up and arrange weekly lunch time Panda Connect Sessions and quarterly Pandaba Sessions
- Stay up to date with core events in the annual calendar and arrange ideas as needed
HR Team administration
- Update organograms and ensure accuracy of information
- Oversee and maintain Live Organogram
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Description
(This is a 1 year, half-day contract position based in Cape Town)
WWF is one of the world's largest and most respected independent conservation and environmental organisations, with almost 6 million supporters and a global network active in more than 100 countries.
Our mission is to stop the degradation of the Earth's natural environment and to build a future in which we all live in harmony with nature, by conserving the world's biological diversity, ensuring that the use of renewable natural resources is sustainable, and promoting the reduction of pollution and wasteful consumption.
Our work is challenging and exciting and we love what we do. To join our team, you need to be brilliant at what you do, passionate, results-orientated and have a positive and helpful attitude.
Minimum Requirements
- Related post-matric or tertiary qualification.
- Minimum of 5 years experience in a similar senior Administrative role in a complex high pressure environment
- Superior and efficient writing and verbal skills.
- Excellent proficiency in MS Office specifically MS Excel, MS CRM and Adobe PDF editor.
- Advance experience and understanding of MS Teams, Zoom, virtual meeting platforms and other applicable technology
- Experience in and ability to compile agendas and take accurate professional meeting minutes for Board and Executive level meetings
- Experience in document preparation for meetings (Physical and Digital) – experience in paperless meetings preferred.
- Experience in national and international travel arrangements.
- Excellent organising and planning skills
- Good interpersonal and relationship building skills.
- High attention to detail and accuracy
- Ability to take initiative.
- Ability to work independently.
- Positive attitude and solutions-focus
- Sound sense of confidentiality protocols and requirements
- Have South African permanent resident status
Duties and Responsibilities
Green Trust Application Process
- Receive new applications and facilitate their progression through the Green Trust application process.
- Work closely with the GT manager to progress proposals through the Submission, Co-Creation, Review and Endorsement phases
- Ensure all applications are tracked and filed, and version control is enforced to ensure that the correct documents are progressed from one phase to another.
- Facilitate open and efficient communication between the GT Manager, applicants, portfolio teams, reviewers, Mancom members etc.
- Ensure all successful proposals are transferred successfully to the Mancom agenda.
- Ensure all decisions are minuted, and actions and decisions are communicated to the relevant parties.
- Assist the GT Manager in communicating final decisions to successful and unsuccessful applicants.
Green Trust Management Committee
- Set and communicate dates with all Mancom members, and other relevant parties
- With the GT Manager, develop the agenda for each Mancom meeting
- Gather all submissions and develop the Mancom meeting pack for each Mancom meeting
- Assist the GT Manager in developing the GT Manager’s report
- Take detailed minutes in each Mancom meeting and communicate them to all relevant parties
- With the GT Manager, ensure all decisions made in the Mancom meeting are communicated with the relevant parties.
Green Trust Board of Trustees (BOT)
- Ensure open communications with all Trustees and their assistants
- With the GT Manager and the Mancom, arrange dates and venues for the Trustees meeting
- Work with Trustees and their assistants to make travel arrangements for the meeting
- With the GT Manager, develop the agenda for the BOT Meeting
- Gather all submissions and develop the meeting pack for the BOT meeting
- Take detailed minutes during the meeting and communicate them with all relevant parties.
- Ensure all decisions taken in the BOT meeting are communicated to the relevant parties
Green Trust Field Trip
- With the GT Manager, arrange the dates and locations of the GT Field Trip
- Assist the GT Manager in developing the itinerary, and communicating with all relevant parties
- Make all travel and logistical arrangements surrounding the field trip
- Act as the coordinator on the Field Trips ensuring that everything runs smoothly
Social Equity and Development Audits
- In consultation with the GT Manager and the WWF Finance team, appoint an appropriate SED auditor
- Communicate the SED audit requirements to all project managers and implementing partners, and receive and file their SED submissions
- Liaise between the WWF Finance team, the GT Manager, the applicants and the Auditors to ensure that all information is organised and successfully transferred.
- Bring the audit to its conclusions, and communicate the results of the SED audits with WWF, Nedbank and all other relevant parties.
Project Management
- Maintain an updated database of all past and present GT projects
- Maintain open lines of communication with all project teams
- Communicate milestones and payment dates to all relevant project managers, administrators and applicants
- Communicate with project managers to receive project reports, and communicate progress and issues to the GT Manager
- Ensure all progress reports are reviewed and that they are included in the Mancom meeting pack.
Communications
- Engage the GT Communications Manager to assist them on the development and delivery of communications materials where necessary
Legal and Finance
- Maintain open lines of communication with the GT Legal and Finance teams and the GT Legal advisor
- Assist the GT Manager in addressing any legal or financial issues as and when they arise
- Help to develop the operational budgets for each year, taking into account the costs of BOT meetings, Mancom meetings, Field Trips, workshops and meetings etc.
Data Management
- Ensure that all relevant documents, including minutes, applications, PAT submissions, contracts etc. are appropriately filed and shared on Sharepoint.
- Ensure all databases, including the project database and Trustee database are kept up to date
- Ensure that all dates and details between Netsuite, contracts and the relevant databases are aligned
General Administration and Travel
- Make all travel arrangements for the GT Manager, Trustees etc. around Mancom, BOT and other meetings
- Ensure that all arrangements and payments are properly noted and authorised on Netsuite
- Provide other administrative support to the GT Manager as and when necessary.
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