Job Openings at SGS

Job description

MAIN PURPOSE OF THE JOB

The Senior Microbiologist is responsible for the day to day functions of the Microbiology section of the SGS laboratory and for personnel management and implementation and maintenance of the quality system and control over sample analysis and reporting according to established analytical methods and procedures.

RESPONISIBILITIES

• Personnel management – Microbiologists and Lab Assistants
• Supervise staff according to company procedures and policies.
• Training in order to develop and optimize staff skills.
• Continuous measurement of skills and identify shortcomings of staff.
• Problem solving, advice and guidance on technical matters.
• Performing tests
• Accurate registration, storage, retention and disposal of samples according to prescribed procedures.
• Preparation/supervising preparation of samples and media.
• Performing routine analysis on samples according to standard methods and procedures
• Ensure the execution and finalization of method validation plans and associated work as they arise.
• Operate instruments according to specified procedures
• Maintain logbooks and worksheets indicating maintenance, working conditions and quality control measures
• Ensure good laboratory practices are followed
• Always wear appropriate protective clothing
• Adhere to all relevant safety procedures and protocols
• Awareness of the dangers of chemicals used through the study of MSDS.
• Adhere to competency training program.
• Keep workplace and equipment neat and tidy.
• Adhere to all quality and safety requirements of the SGS management system.
• Perform any other reasonable tasks as assigned by direct line manager.
• Planning of tests and evaluation of results
• Plan activities according to the sample volume and quantities received.
• Ensure customer service requirements for testing/analysis are met.
• Monitor and control stock levels of required chemicals and consumables.
• Adhere to sample turn-around timeframes.
• Evaluate results against quality control specifications
• Reporting opinions and interpretations
• Documenting of all relevant sample information
• Calculation and record keeping of all analytical results.
• Report all results on appropriate and designated worksheets.
• Prepare Reports for test results obtained and present to the Lab/QC Manager for authorization.
• Method modification and development and validation of new methods
• Perform analysis and report results required for method and instrument validation
• Report shortcomings and deviations and perform communicated actions to implement and improve new and existing methods and procedures.
• Quality system
• Perform Health and Safety inspections in designated areas.
• Report deviations and communicate instructions to improve and maintain the quality system.
• Record keeping of all control and reference sample results.
• Managerial duties
• Support operations and contribute to positive staff morale

SPECIFIC AUTHORITIES

• Cease the use of any equipment that may be deemed to constitute a safety hazard or entry to hazardous environments without the necessary knowledge and protection, and take action to address the hazard.
• Cease to carry on with work that may affect the quality (integrity) of services and take action to address the issue.
• Initiate a formal improvement request when a deviation of the system occurs, possible improvements are identified or when nonconformity is identified.

Qualifications

Education

The position requires a degree / diploma from a recognized tertiary education facility in the field of microbiology. In addition, a minimum of 5 years experience in a similar laboratory would be an advantage.

Experience

• Experience in the application of ISO 17025.
• Understanding the operations, maintenance and operational requirements of instrumentation used in the laboratory.
• Good communication skills and the ability to work with minimum supervision.

Competencies

• Knowledge of laboratory functions and applications
• Maintenance of accreditation status
• Maintenance of service quality to customers
• Maintenance of turnaround time and reporting time set by management

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Job description

MAIN PURPOSE OF THE JOB

In conjunction with the business strategy set by the TRANSPORTATION Business Manager and respective Operations / Commercial Manager, provide a financial and administrative service for the Transportation - Aviation Compliance and its customers in accordance with the SGS Group policies. This will be achieved by compliance to all relevant SOP’s.

Specific Responsibilities

• Perform all duties in accordance with the SGS Statement of Integrity.
• Familiarization with aviation audit and advisory processes and practices.
• Conduct documented planning as per KPI’s targets.
• Being able to conduct a contract review and implement proposal requirements defined in specific Aviation SOPs.
• Appropriate use and handling of Client Data/Proposal/Service Offers and Extranet.
• The drafting and maintenance of an Income/Expense Plan together with the Business Manager: TRANSPORTATION and Operations / Commercial Manager based on the budget, company register and diary;
• Invoice clients within 5 days of completion of the service in the month in which audits and training occurred in accordance with the diary;
• Invoicing is done in accordance with contractual arrangements including annual incremental increase and price lists, where applicable.
• The Financial Administrator has overall responsibility for the following :
• Debtors control;
• Placement of orders;
• Processing of credit notes (divisional interface);
• Liaison with the financial department;
• Daily invoicing and production and processing thereof;
• Profitability analysis as per plan;
• Monthly forecast (to be updated weekly) and Rolling revenue forecasts at least a quarter in advance;
• Assisting advisors with travel and accommodation arrangements and payments;
• Provisions regarding direct expenses related to audit and training activities which will at least include royalties, sub-contractor fees, associated travel and subsistence, desk studies, reporting etc.;
• Preparation of purchase orders before training, audit or any other sector activities are conducted;
• Up-keeping and maintenance of financial records;
• React promptly to client enquiries and ensure service excellence;
• Recommend payment of sub-contractor invoices and other expenses to the Operations Manager ensuring compliance with the Company’s set limits of authority. All invoices for payment, or RFI’s, should be received along with audit report packs from sub-contractors;
• Ensure that payment is only processed if a purchase order exists.
• Assist Commercial Manager with Tenders
• Adhere to all quality and safety requirements of the SGS management system.
• Compile weekly and monthly report.
• Promote the image, capability and integrity of SGS to our clients.
• Maintain effective client liaison in the course of above duties.
• Be compliant to all SGS QHSE and HR policies and procedures.
• Support the Commercial Manager in Managing aviation projects for Clients
• Support the Commercial Manager in Maintaining professional contact and effective working relationships with Clients.
• Discharging the administrative duties required for the efficient conduct of their position.
• Perform all duties in accordance with the SGS Statement of Integrity and Professional Conduct.
• Compliance to all relevant SGS Aviation operational quality policies and procedures.
• Compliance to all relevant TRANSPORTATION SOP’s.
• Compliance to all relevant SGS TRANSPORTATION South Africa operational quality policies and procedures.

Qualifications

EDUCATION

• Applicable Tertiary qualification (financial/administrative);
• Languages: Proficiency in English & Afrikaans (Read, Speak, Write);
• Any other languages an added advantage.

Experience

• Drivers license;
• Typing Skills;
• Computer literacy;
• Basic calculation capability;
• 5 years financial /administrative experience;
• Experience of working in a small team environment;
• Client and supplier liaison experience.

COMPETENCIES

• Attention to detail
• Organizational and record-keeping skills
• Customer focus and service orientation
• Basic budget comprehension
• Administrative skills
• Inter personal skills
• Basic administrative and communicative PC skills.
• Windows package and email proficiency.