Job Openings at Specialist - Security Valuations at Apex Group

Summary of the position 

• The successful applicant’s primary responsibility will be to perform the accounting functions and the related reporting deliverables of a portfolio of Closed Ended clients in line with the relevant service level agreements. Additionally, the successful applicant will assist with the support function and audit liaison of the Annual Financial Statements preparation, in line with accounting standards as applicable.
• The roles and responsibilities of the successful candidate are as follows: 

INVESTOR SERVICES AND TRANSFER AGENCY

• Responsible for the timeous preparation of deliverables to ensure the administrator team has sufficient time to delivery all investor communication and reporting, in line with the agreed SLA’s and fund documentation
• Respond to and resolve investor queries, with the assistance of the team leader where needed
• Manage / facilitate investor transactions, such as capital calls and distributions Perform the accounting for investor related transactions

ACCOUNTING AND FUND OPERATION 

• Obtain an in-depth understanding of the client’s fund documentation and requirements
• Assist with capturing fund payments on online banking platforms
• Perform the primary fund accounting functions for a portfolio of allocated funds. This includes, but is not limited to:
• Cash book processing & preparation of bank reconciliations
• Accounting for standard monthly/quarterly expense and income related journals in line with supporting documentation
• Calculation of performance fees, carried interest and equalization as required by fund documentation
• Collation and verification of information from 3rd parties
• Accounting for investment transactions, including but not limited to:
• Review of investment documentation and providing accounting guidance (where applicable)
• Loading deal static data onto the system
• Calculation of investment IRR
• Review investment valuations
• Accounting for investment related transactions
• Timely calculation and delivery of the fund NAV
• Take responsibility for the preparation and timely delivery of the agreed reporting pack for a portfolio of clients, within agreed timeframes together with any supporting schedules

ANNUAL AUDIT (INTERNAL & EXTERNAL)

• Share the support for the compilation of the annual financial statements, and any other required reports, in line accounting standards as applicable
• Preparation of the annual audit file for the auditors
• Take responsibility for managing the audit process on behalf of a portfolio of allocated clients, including, but not limited to:
• Setting up the audit timeline together with the auditors, other team members, the client and other stakeholders
• Facilitating any internal communication and collaboration between Maitland departments / jurisdictions
• Resolving any audit queries

CLIENT MANAGEMENT 

• Perform, regular client operational calls for an allocated portfolio of clients and provide client feedback to management and the rest of the team
• Liaise and build relationships with other relevant internal teams to ensure a seamless delivery of services to our clients

REGULATORY 

• Assist with regulatory and reporting requirements as they arise.

OTHER TASKS 

• Any other ad hoc tasks as required
• Accurate time recording
• Completion of all trainings
• Collaborate on the timeous submission of billing
• Following of the Incident Report process
• Skills set Skills requirement: 

Accounting knowledge:

• Up-to date working knowledge of accounting standards and experience in preparation of NAVs and Financial Statements in accordance with specific standards,
• An understanding of funds and fund structures will be an advantage.
• Understanding and experience in all aspects of multi-currency accounting; and Excellent computer skills, and in particular a good knowledge of:
• The latest Microsoft Office including Excel, Word, Teams and Outlook email.
• Experience with Investran, Efront, and Paxus will be advantageous.
• Highly organised, efficient, and professional with excellent administrative and organisational skills.
• Have a confident, professional and an enthusiastic approach when dealing with clients and intermediaries of the business;
• Inquisitive mind set and innovative.
• Be able to communicate clearly with staff and senior management; and
• Work collaboratively and effectively within the Closed Ended team as well as other departments within APEX.

Personal characteristics: 

• A real ‘can do’ attitude and thrives in an environment of opportunity, confidence, and hunger for growth.
• Sets and achieves very high levels of performance and continually strives for personal improvement in all that they do.
• Has the ability to challenge decisions and frameworks, but also the ability to accept and implement decisions as instructed from a higher authority and to work within established frameworks to achieve desired results; and
• Will take accountability for their actions.

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Job Summary

• The EUT Team Lead will be part of the EUT leadership team, ensuring the successful delivery of projects and the continuous improvement of processes. This role involves both technical and managerial responsibilities, requiring a strong technical background and leadership. The EUT Team Lead will report to the Head of EUT.

Key Responsibilities

• Lead and manage a team of EUT engineers, providing guidance and support to team members.
• Oversee project planning, execution, and delivery, ensuring projects are completed on time and within budget.
• Collaborate with other departments to align engineering goals with organizational objectives.
• Conduct regular team meetings and performance reviews to monitor progress and address any issues.
• Foster a positive and productive work environment, encouraging professional development and continuous learning.
• Ensure compliance with Apex standards and policies.
• Address and resolve technical issues promptly, ensuring minimal disruption to business operations.
• Identify opportunities for process improvements and implement best practices to enhance efficiency and effectiveness.
• Manage relationships with external vendors and service providers.
• Prepare and present regular reports on IT project status, team performance, and other key metrics to senior management.

Qualifications/Skills

• Proven experience in a leadership role within a tech team.
• Strong project management skills, with the ability to manage multiple projects simultaneously.
• Good interpersonal skills, with a focus on listening and questioning skills.
• In-depth knowledge of EUT systems and technologies.
• Strong organizational skills and attention to detail.
• Good written and communication skills in English.
• Experience with documentation and improving SOPs and other process documents.
• Good customer focus, and excellent timekeeping are key requirements of the role.
• Good problem-solving abilities and capability to work in a team environment.

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Description

• The Administrator – Security Valuations will be responsible for the input, update and verification of all daily prices into the current investment systems accurately and on time

Job specification

The main responsibilities of the role will be to:

• Update the Apex systems with all the daily prices and the verification of these prices.
• Verify on a daily basis that all systems have been updated through external price feeds and that the data is correct.
• Input on a regular basis into the update of process documentation to record any changes in procedures or additional responsibilities allocated to the individual.
• Achieve deliverables against agreed deadlines and managing of expectations with clients.
• Build and maintain strong working relationships with external and internal clients.
• Stand in as a back-up for colleagues.

Skills Required:

The successful candidate will have:

• A related degree or diploma together with a minimum of 1 year’s administration experience;
• Strong numerical and analytical skills;
• Attention to detail;
• Ability to contribute to the overall team deliverables.
• Good communication skills.

Reporting structure:

• The Administrator Security Valuations will report to the Manager – Security Valuations
• Additional information

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Description

• The Senior Administrator – Security Static Data will be responsible for the input, update and verification of all daily instrument static data into the current investment systems accurately and on time.
• Job specification

The main responsibilities of the role will be to:

• Create and maintain instrument static data as required on the Apex investment systems.
• On a daily basis, verify that all data is accurate.
• Align static data across the various Apex systems and to external sources daily.
• Ensure all queries are identified and actioned timeously, per SLA’s with clients.
• Update process documentation and assist in training for new staff joining the team.
• Assist Team Leaders and Specialists with ad hoc projects as the need arises.
• Build and maintain strong working relationships with external and internal clients.
• Stand in as a back-up for colleagues.

Skills Required:

The successful candidate will have:

• A related degree or diploma.
• Preference will be given to applicants who have security static data experience or at least 3 years Asset Management experience and an understanding of Financial Markets
• Strong numerical and analytical skills.
• Attention to detail.
• Ability to contribute to the overall team deliverables.
• Good communication skills.
• Innovator and self-starter with high energy and drive.
• Ability to work under pressure.

Reporting structure

• The Senior Administrator Security Static Data will report to the Manager – Security Static Data.