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Imagine a world where people live healthier, more enhanced and protected lives… A world in which each organisation is a powerful influencer and responsible corporate citizen, committed to being a force for social good. As a leading innovator in healthcare, wellness, insurance, investments, financial and life planning, Discovery works ceaselessly to...
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Areas of responsibility may include but not limited to
Communication: Communication is often a key responsibility of the PMO's administrator. The administrator regularly distributes information to project team members, PMO staff members and other stakeholders in the workplace who are or will be affected by the PMO's projects. This will include preparing Meeting Agenda’s, minutes of meetings as well as supporting PMO with management of incoming and outgoing data.
Document Management: PMO administrators manage and control documents, such as form templates, meeting minutes, reports, plans and schedules. As PMO staff members update these documents, the administrator ensures only the latest versions are available for use by PMO team members. Properly controlling revision levels prevents team members from making decisions based on old or incorrect information.
Training Coordination: PMO administrators coordinates new employee orientation/induction and schedule training classes to advance the skills and capabilities of project managers and educate employees about changes to work processes resulting from the projects the office is managing.
Reporting: Administrators oversee the establishment, creation and distribution of reports. The PMO is responsible for presenting status information for all projects to leadership teams. Reports show project status and health, resource availability, cost management and performance metrics. The administrator is responsible for collecting data from computer systems, updating reports and releasing information to meet schedules. Since projects represent change in the workplace, the act of creating and distributing informed reports provides a proactive communication plan to track and manage stakeholder information.
Project Audits: Plan and manage assigned project audits according to VG standards. The Project Audits provide assurance to project stakeholders including project sponsors and business owners through providing assessment of the likelihood of the project achieving its objectives which is a fundamental aspect of project governance. Evaluate business processes and internal controls to identify gaps and risks
PMO Support: Provide support to managers and project teams on all functional areas in the proper use of the Project Online Tool. Assist with creating new project on the tool as well as collecting requirements for any new dashboard reports and or custom fields that may need to be created.
Personal Attributes and Skills
Values Driven
Optimistic
Learns on the Fly
Resilient
Instils Trust
People Savvy
Drives Results
Problem Solver
Education
Certified Associate Project Management Certification and/or relevant BA Information Management Degree.
SAFe Agile training
Experience
1-year work experience in a PMO administrator Role
Project Administration on Projects as well as PMO Business Analyst experience.
Employment Equity
The Company’s approved Employment Equity Plan and Targets will be considered as part of the recruitment process. As an Equal Opportunities employer, we actively encourage and welcome people with various disabilities to apply.
Key Purpose
This role of a Project Manager (Junior) will perform the planning, organizing, and managing of resources to bring about the successful completion of specific small/medium and medium risk project goals and objectives. Manages the delivery of all required and relevant project documentation per phase. Manages the sequence of activities and allocation of resources to complete the project life cycle. Has the authority, accountability and responsibility for managing a project to achieve specific objectives. The Project Manager (Junior) will manage the coordination of resources ("how") to ensure the "what" is delivered as specified. The role will act as an evangelist of the discipline, using opportunities to promote the benefit of a structured & organised approach to change and coordinated effort.
Areas Of Responsibility May Include But Not Limited To
The successful candidate will be required to perform but not limited to the following key outputs in respect of the PMO portfolio:
Initiation Documents
Respond to an initiation request.
Coordinate the kick-off meeting where all main stakeholders are identified and provide input to the project scope, objectives and approach.
During the kick-off meeting facilitate the interaction of other team members (e.g. Business Analysts) with the client.
Obtain supporting information to complete the initiation documents.
Planning Documents
Coordinate and conduct activities with the main stakeholders in order to obtain information and decisions required to draw up (and maintain) the project planning documents.
These Documents Include
Kick-off meeting minutes, Scope and definition document, Project schedule
Project monitoring plan
Project risk management plan, Project configuration management plan
Project resource plan, Project training plan, stakeholder involvement log
Decision Analysis and Resolution Plan
Supplier Agreement Management Plan
Monitoring and Control Documents
Throughout the lifecycle of the project, manage ongoing monitoring, reporting and control activities on the project including cost management
Facilitate the decision making process with stakeholders and document accordingly
Produce And Maintain The Following Documents
Project Exception Log (Issues, Change requests, Decision, Action logs)
Project status reports, Meeting agendas and minutes, Risk log, Change request form
Closure Documents
At the completion of a project, conduct the activities to gather information required to draw up the Close Out document, Post implementation review, and Project closure report
Competencies
The Successful Candidate Must Demonstrate The Following Competencies
Persuasion and assertiveness
Negotiation skills
People management skills
Client orientation and stakeholder focus
Stress management
Business writing
Action orientation
Business writing skills
Group facilitation
Organising and planning skills
Ability to work in pressurized environment with multiple projects
Ability to adapt to constant change
Drive to results, with a desire to attain standards of excellence
Education And Experience
BSc Computer Science\IT or an equivalent 3-year IT tertiary qualification
PMI Certificate - beneficial
Project Management Diploma (NQF6, with PM topic) – enhanced
Programme or Project Management specific qualification (NQF7 (Hons) - beneficial
Experience in managing projects in an IT/IS environment – essential
3+ years’ experience in a Project Management role managing IS projects
Process knowledge of Project Management and SDLC/PMLC
Proven experience in project delivery within tight deadlines in an enterprise wide environment
Technical knowledge of Ms. Projects and Office Suite
Experience working in an open source environment including Agile methodology
Employment Equity
The Company’s approved Employment Equity Plan and Targets will be considered as part of the recruitment process. As an Equal Opportunities employer, we actively encourage and welcome people with various disabilities to apply.
Key Purpose
Key Outputs
UI Design
UX
EMPLOYMENT EQUITY
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