Job Vacancies at Civil Aviation Authority (SACAA)

OVERALL PURPOSE OF THE JOB

To manage and control the SACAA stores.

Stores and Asset Management

• Ensure that proper procedures are followed when departments and other offices require stock (Request for stationery attached)
• Receiving, issuing, and processing of goods taken from stores and consolidate documentation for record purposes
• Replenish stock as and when required, ensure that there is sufficient stock in stores at all times and monitor the standards set in them
• Ensure that stock-takings are coordinated monthly
• Report on monthly stock variances
• Allocate serial numbers to all fixed assets purchased

Requirements

Minimum Qualification:

• Grade 12

Ideal Qualification:

• Post Matric qualification.
• Computer Literacy advantageous

Experience:

• 1 Year - Inventory Management or administration experience

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Description

General Administration 

• Contribute in the maintenance and update of administrative templates for effective administrative support
• Process the section’s administrative functions and duties, including publications support
• Manage office meetings by booking meeting venues, taking accurate minutes, and disseminating them within allocated timeframes.
• Provide a prompt, courteous and accurate response to mailed, telephonic, or personal interaction.
• Render a prompt, timeous, and professional response to customer queries and requests.
• Maintain a database of AIP subscribers’’ details

Financial and travel administration

• Processes travel arrangements considering cost saving requirements, accuracy of quotes, and the latest Travel and Subsistence policies,
• Collate information regarding the development of the section’s annual budget, track monthly expenditure, and compile the required expenditure report
• Oversee the section’s stock and consumables and liaise with supply Chain for required procurement and replenishment. 

Document Management 

• Monitor expiration dates on NOTAM and communicate with relevant stakeholders.
• Provide an efficient filing system that assist in tracking and tracing information in the section
• Receive, record and process aeronautical information publication requests as received from clients.
• Adhere to QMS requirements

Requirements

Minimum Qualification:

• Grade 12 with a certificate in Office Administration as an advantage

Ideal Qualification:

• Diploma in Office Administration/Secretary or Office Management 

Experience:

• 1-3 years Office Administration or Secretary

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Description

Assessment, Inspections and Oversight

• Evaluation and making recommendations regarding the issuance,  amendment and renewal of a Part 96 OC and Part 93 CAOC and the associated operations specifications, and the operator's competence to exercise the privileges of the certificate;
• Evaluation and making recommendations regarding the issuance, amendment and renewal of a Part 149 approval, and the competence to continue to exercise the privileges of the approval holder;
• Evaluation and making recommendations for the initial issue or amendment of an air service license for a Part 96 operator;
• Evaluation and making recommendations for the approval and acceptance of operators and organisations documentation.
• Conduct inspections, oversight and surveillance considered necessary to determine safety standards and compliance.
• Conducting station facility, ramp and base inspections of operators, and any other form of inspection or check considered necessary to determine safety standards and compliance.
• Making recommendations concerning appropriate enforcement action.
• Investigate and report, as required, possible violations of the South African civil aviation law, regulations and technical standards.

Maintenance and Acquisition of Specialist Skills

• Keep abreast and well informed on matters concerning the safe operation of aircraft and associated legal and policy matters.
• To be conversant with the area of specialization and seek ways of keeping abreast with developments in the role and associated tasks

Proposals and Revision of Standards

• Proactively research, develop and propose amendments to regulations, technical standards and procedures to ensure safe operation of aircraft.

Communications and Safety Promotion

• Project a satisfactory image of the SACAA to all stakeholders.
• Promote aviation safety by participating in various forums and proposing improvements to aviation safety.

Requirements

Minimum Qualifications:

• Grade 12 (Matric) and hold or has held appropriate Aircraft Maintenance Engineers licence

Minimum Experience:

• 5 Years experience as Aircraft Maintenance Engineer

Ideal

• Experience with commercial operation of aircraft 
• Aviation Safety Officer experience 
• Quality Management experience
• Project Management experience

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OVERALL, PURPOSE OF THE JOB

• To record, interpret and report activities of the CAA in financial terms and protect its assets.

Cashbook reconciliations and foreign creditor payments

• Perform reconciliations of bank accounts daily and submit weekly to the manager.
• Follow up on unreconciled items timeously.
• Liaise with the bank on unknown deposits or payments.
• Ensure foreign creditors are paid timeously via telegraphic transfer.
• Timeously clear audit findings relating to area of responsibility.

Filing

• Ensure that all documents are properly filed regularly.
• Ensure that all filed documents are easily retrievable for future reference and auditing.

Prepare Reports

• Prepare monthly reports.
• Prepare year end reports.

Ad Hoc

• Perform any other responsibilities from time to time as assigned.

Requirements

Minimum Qualification:

• National Diploma or equivalent NQF Level 6 qualification related to Finance / Financial management. 

Ideal Qualification:

• B-Tech or Bookkeeping certificate

Experience:

• 3 years Cashbook experience
• Great Plains, Excel