Jobs at Department of Public Works (DPW)

REQUIREMENTS

• A Senior Certificate/ Grade 12 with appropriate experience in HR planning and recruitment. (A National Diploma in Human Resources Management/Public Management/Public Administration/Management Science will be an added advantage).
• Knowledge of standard practices, processes and procedures related to HR recruitment and planning. Practical knowledge of PERSAL.
• An understanding of Minimum Information Security Standards (MISS) Act, Public Service Act and Regulations, Employment Equity Act, Collective Agreements, 52 Codes of Remuneration.
• Computer literacy (MS Word, Excell, PowerPoint). Basic numeracy, interpersonal and diplomacy skills. Ability to analyse and interpret HR policies and prescripts.
• Interpersonal skills. Planning and organizing skills. Ability to work under pressure. Ability to cope with a high workload. Communication and reporting abilities.
• The ability to work in stressful situations. People orientated, trustworthy, assertive, hardworking and selfmotivated.
• The ability to work in a team. Willingness to participate in all HRM related activities as required by the manager

DUTIES

• Provide administrative support to recruitment and selection processes. Ensure that adverts and staff requisitions are duly completed and submitted to Head Office.
• Recording and scheduling of applications, facilitate shortlisting process; facilitate interview invites and related logistical arrangements;
• Serve as human resources scribe during shortlisting and interviews; communicate with successful applicants, ensure that verification of screening results, certificates and qualifications are done.
• Prepare appointment submission for approval and offer of employment letters. Ensure the safekeeping of recruitment and selection documents.

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REQUIREMENTS :

• Applicant must be in possession of a Senior Certificate with relevant experience in Supply Management/ Acquisition Management.
• Computer skills including Excel, and Treasury Regulations,
• Multi-skilled in the procurement administration environment and operational.

DUTIES :

• Publishing of Tender received/advert and Awards. Compiling of registry documents and filing. Compiling of Tender documents.
• Bid administration and ensuring compliance to all Supply Chain Management process.
• Procurement of Goods for the Directorate.

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REQUIREMENTS :

• Application must be in possession of a Senior Certificate/equivalent qualifications with working experience in Registry environment.
• Knowledge and understanding of records / documents management, mail and courier service procedures.
• Knowledge of National Archives Act 43 of 1996, Records Service Act (NARSA) and Promotion to Access Information Act (PAIA).
• Computer literacy is also recommended.
• Customer care and client orientationskills.
• Ability to work under pressure and take initiatives. Proven communication, organizing and interpersonal skills.

DUTIES :

• The successful candidate will be required to maintain the filing system and records.
• Manage the flow of files and records, track and traces files and manage sensitive documentation.
• Render administrative support, serving internal and external clients. Manage the receipt and distribution of documents.
• Receive, Verify and register invoices on Reapatala System.
• Drawing or downloading of Reapatala reports and filing thereof (electronically and manually) Uploading of documents on Archibus system.
• Postage and mailing of departmental documents to various destinations and render Courier service.
• Perform any other related tasks as per Supervisor’s instructions including office duties.