Jobs at GIZ South Africa, Lesotho & eSwatini

To be eligible for this role, you should possess the following qualifications:

• A post-graduate university degree in Social Sciences, Political Sciences, Law, or a related field
• Having a professional qualification in Public Procurement/Supply Chain Management would be highly beneficial

Required Professional Experience:

To enhance your qualification, we are seeking candidates with a minimum of 2 years' relevant working experience and a strong understanding of the following:

• Demonstrated solid understanding of open public procurement principles and their practical application.
• Knowledge of public procurement policy and regulatory requirements.
• Proficiency in open data standards.
• Experience working in a public procurement environment.
• Familiarity with beneficial ownership transparency standards and international practices.
• Experience collaborating with civil society organizations and government bodies.
• Sound knowledge of multi-sectoral and multi-partnership approaches for cooperation between state and non-state actors.
• Understanding of South African anti-corruption policies and systems.
• Ability to work both independently and as part of a team in a structured and methodical manner.
• Excellent writing and communication skills, with fluency in English.

To thrive in this role, the following qualities are essential:

• Strong interpersonal and intercultural skills
• Familiarity with human rights-oriented and gender-sensitive project approaches
• Self-driven, quick to learn, flexible, and highly motivated
• Ability to adapt to change and maintain a flexible approach to work
• Availability for travel and willingness to work flexible hours
• Possession of a valid driver's license
• Proficiency in relevant computer skills, including Microsoft Office (MS Teams, Outlook, Excel, Word, PowerPoint, SharePoint, etc.)

What you will be doing:

• Implementation of assigned work packages related to open public procurement, in consultation with the Senior Technical Advisor.
• Providing advice to selected organs of state on the application of open public procurement principles, standards, and ongoing procurement reforms.
• Guiding the setup of open procurement systems in selected organs of state by offering practical recommendations.
• Assisting organs of state in making procurement data available in a format that ensures transparency, integrity, and accountability.
• Strengthening the capacity of various stakeholders, including organs of state, civil society, faith-based organizations, academia, media, and businesses, in understanding and utilizing procurement data for accountability purposes.
• Supporting the application of beneficial ownership transparency in relation to business integrity and open public procurement.
• Advising on monitoring mechanisms and approaches for open public procurement.
• Assisting in the development and implementation of innovative engagement, empowerment, communication, and education programs to promote open public procurement.
• Carrying out all responsibilities in accordance with GIZ's corporate principles and the TIP's modes of working.

Technical Assistance:

• Contribute to the development of an operational plan for Outputs 1, 2, and 3 related to open public procurement, in collaboration with partners and the TIP team.
• Provide technical advice to partners and team members on effective methods and approaches for implementing open public procurement.
• Generate ideas for user-friendly content in educational programs focused on open public procurement.
• Support the functioning of the multi-stakeholder partnership dedicated to open public procurement (Output 3).
• Conduct research on national and international best practices in open public procurement.

To apply for this position, please follow the instructions below:

• Prepare a concise motivation letter (maximum 1 page) highlighting why you are the ideal candidate and the value you will bring to the project - "Application for Open Public Procurement Junior Advisor" addressed to the Head of Human Resources
• Submit a detailed CV, emphasising your relevant tertiary qualifications
• Include a copy of your South African ID to demonstrate eligibility to work in South Africa
• Application Deadline: 07 July 2023
• Please note that only shortlisted candidates will be contacted. Applications submitted without a motivation letter will not be considered.
• At GIZ, we offer a dynamic environment where you can utilize your expertise to make a difference. Join our team and be part of an organization that fosters professional growth, international collaboration, and meaningful impact.

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The GIZ South Africa, Lesotho, and eSwatini Country Office in Hatfield, Pretoria, invites talented professionals to lead as our "Head of Finance." This pivotal role offers you the chance to shape and drive financial strategies while making a tangible impact on the ground.

Unlock your potential with GIZ and become part of a dynamic and diverse team that values innovation, collaboration, and sustainable development. Join us on this remarkable journey, where your skills will be valued, and your contributions will shape a brighter future.

Qualification:

• Hold an esteemed MSc/MBA/Master's degree in Finance, Business Administration, Accounting, Law, Economics, or a related field.

Professional Experience:

• Bring at least a decade of professional expertise in a similar role, showcasing your leadership capabilities with a minimum of five years in a supervisory position.
• Thrive as a results-oriented and metrics-driven leader, leveraging your experience in Finance & Accounting.
• Harness your knowledge in international development cooperation, contributing to GIZ's impactful initiatives.
• Showcase your proficiency in Digital Transformation, driving innovative solutions and growth.
• Demonstrate a strong understanding of compliance standards, ensuring ethical and transparent practices.

You'll excel in this role if you possess the following qualities:

• Exceptional communication skills
• Strong ability to build and lead teams effectively
• Outstanding management abilities
• Proficiency in both English and German languages
• Impressive negotiation skills
• Highly developed organisational skills and self-initiative at a conceptual level
• Extensive knowledge of financial planning and accounting
• Proficiency in ICT technologies, including relevant software, phone systems, email, and internet usage, as well as computer applications like Microsoft Office.
• Demonstrated confidentiality in handling data and information.
• Results-driven performance.
• Broad range of diversity, inclusion, and intercultural competencies
• Willingness to enhance skills as needed for the tasks at hand, with corresponding measures agreed upon with management

What you will be doing:

• Managing the Finance Unit within the GIZ Country Office in Pretoria, ensuring efficient services to all GIZ Projects, Programs, and Clusters, as well as Head Office and other GIZ Country Offices
• Overseeing the finance function of GIZ South Africa, Lesotho, and eSwatini, encompassing day-to-day operations, strategic direction, and continuous improvement of service quality and compliance
• Skillfully addressing queries related to issues within your section, providing efficient and effective solutions
• Performing tasks in full compliance with GIZ's Procedures and Rules (PuR)
• Delivering services within the team in alignment with GIZ's requirements and standards
• Ensuring the smooth functioning of financial administration, adhering to GIZ's standard processes and procedures
• Conducting financial planning, monitoring, and accounting for both the GIZ Office and various GIZ projects, programs, and clusters
• Monitoring all GIZ bank accounts, fund disbursements, and allocations
• Facilitating effective coordination with the finance team and the Commercial Affairs Department at GIZ Head Office

As the Head of Finance, you will:

• Provide expert advice to peers, senior Finance Managers, the Country Director, the Senior Management Team (SMT), and Program Management on thematic areas and relevant issues.
• Foster effective communication and collaboration with different groups to address and resolve queries promptly.

Management Responsibility

• Take responsibility for assigned business areas, orders, and measures within the section, overseeing the management of staff (bands 1-4) reporting to you
• Lead your team in accordance with sound management principles, GIZ's cooperation and leadership principles, nurturing a sense of corporate identity and enabling independent task execution, creativity, and innovation
• Handle staff recruitment, selection, grading, and professional development planning
• Ensure cost-effective service delivery by monitoring and managing staff performance
• Conduct annual staff assessments and development discussions
• Establish, communicate, and implement long-term departmental goals to drive effectiveness and efficiency
• Spearhead the implementation and development of finance policies
• Develop, communicate, and administer team performance, development plans, and appraisals

Content Related Tasks:

Financial Services:

• Monitor income, expenditure, journal closures, and monthly bank reconciliations
• Manage the processing of letters of credit and fund allocations
• Monitor and report on real accounts (payables, receivables) to the Head of Finance and Administration and the Country Director
• Coordinate travel claims and advance payments
• Coordinate the financial processing of contracts, procurements, and payments related to logistics/events

Internal Control:

• Coordinate and ensure the quality of checking vouchers and receipts for completeness and allocation.
• Provide financial advice on projects
• Coordinate internal controls in line with GIZ's internal controlling manual

General Services for GIZ:

• Prepare monthly and annual budgets, monitoring deviations
• Perform accounting tasks using winpaccs accounting software, including monthly end-of-period accounts and bank reconciliation vouchers
• Coordinate submission of project and office accounting end-of-month accounts, cash books, and account balance vouchers
• Monitor co-funding specifics/budget coding in accordance with project requirements
• Prepare analyses of expenditure compared to the total project budget on a monthly/quarterly/annual basis (budget monitoring)
• Review and advise on signatory policies for different structures

Payroll, Taxes, and Social Security:

• Coordinate monthly bookings of salaries, social security, pension, and tax payments.
• Support with questions regarding tax payments, social security payments, clearance, etc., as provided by the HR Unit's payroll software.

Other Tasks/Duties:

• Foster internal and external networking between different groups, thinking and acting beyond team boundaries
• Design group and working procedures aligned with objectives, requirements, and client needs
• Develop themes and instruments in your area of responsibility and integrate them into the overall context
• Share expertise through knowledge management and provide advice to external parties on relevant matters
• Network with other units and deliver services aligned with management goals and requirements
• Formulate solutions for complex and fundamental issues within the section
• Promptly report any financial administration and compliance problems
• Establish and maintain a compliant filing structure within the unit, following GIZ rules
• Prepare for audits and internal controls, ensuring all unit-related documentation, including completion reports, is readily available
• Act as a substitute for other unit heads and the Head of Finance and Administration when they are absent
• Undertake additional duties and tasks as requested by management
• Ensure data protection within your area of responsibility
• Pursue relevant job training to enhance your position and duties, jointly selecting appropriate programs with the Head of Finance and Administration and the Head of HR

We are excited to provide you with more details about this opportunity:

• Location: This position is based in the GIZ South Africa/Lesotho/eSwatini Country Office, currently situated in Hatfield/Pretoria
• Global Network and Diversity: Joining GIZ means becoming part of a global network that embraces diversity, respect, and genuine equal opportunities. We are committed to promoting gender equality and are proud to be a signatory of the Diversity Charter. At GIZ, we recognize, appreciate, and embrace diversity in our company. We value all employees, regardless of gender and gender identity, nationality, ethnic origin, religion or belief, disability, social background, age, or sexual orientation.
• Inclusivity and Disability: GIZ actively seeks to increase the representation of employees with disabilities. We encourage and warmly welcome applications from individuals with disabilities.
• Contract Duration: The contract period for this position is 24 months, offering you a stable and long-term commitment.

To apply for this position, please follow the instructions below:

• Prepare a concise motivation letter (maximum 1 page) highlighting why you are the ideal candidate and the value you will bring to the project - "Application for Head of Finance" addressed to the Head of Human Resources
• Submit a detailed CV, emphasising your relevant tertiary qualifications
• Include a copy of your South African ID to demonstrate eligibility to work in South Africa
• Application Deadline: 4th July 2023
• Please note that only shortlisted candidates will be contacted. Applications submitted without a motivation letter will not be considered.

go to method of application »

Based in our Country Office in Pretoria Hatfield, this position offers a unique chance to gain regional procurement experience within a renowned international organisation. You will play a crucial role in supporting our technical projects, partners, and beneficiaries. As our sustainable procurement organisation continues to grow, we are actively seeking a dynamic Senior Procurement and Contracting Specialist to join our team.

In this role, you will contribute to both strategic and operational tasks, driving results and outcomes. We are particularly interested in individuals who are passionate about organizational transformation, sustainability, and digitalization, and who possess strong leadership skills. We encourage applications from diverse candidates from all backgrounds and walks of life.
To be eligible for this role, you should possess the following qualifications:

• A Bachelor's degree in Purchasing and Supply, Supply Chain Management, or Business Administration (preferably in Commerce)
• Postgraduate qualifications, along with membership or accreditation from a professional industry body such as CIPS or SAPICS, would be advantageous
• Completion of additional procurement training courses is necessary

Required Professional Experience:

To enhance your qualification, we are seeking candidates with a minimum of 10 years' relevant working experience and a strong understanding of the following:

• Excellent understanding of procurement processes.
• Experience in sustainable procurement is highly desirable.
• Familiarity with digital transformation is an added advantage.

To thrive in this role, the following qualities are essential:

• Proficient knowledge of ICT technologies and relevant computer applications/software (e.g., MS 365, SAP)
• Fluency in English is essential, and knowledge of German is an added advantage
• Highly developed organisational skills, including the ability to work independently, take initiative, and communicate effectively
• Experience utilising various communication media and technologies
• Comprehensive understanding and hands-on experience with end-to-end Procure-to-Pay processes
• Capability to balance achieving results and outcomes while maintaining a customer-oriented approach.
• Skilled team player with exceptional communication and interpersonal abilities
• Familiarity with different leadership styles, prioritization techniques, time management, and team dynamics
• Capacity to work effectively under pressure, stress, and during peak contracting cycles
• Proficiency in managing upward communication and proactively managing expectations
• Excellent negotiation skills and adeptness in senior-level stakeholder management
• Strong passion for working in an international environment, demonstrated intercultural communication competency and professionalism
• Willingness to enhance skills as required by the tasks at hand, with corresponding measures agreed upon with management
• Ability to make decisions within their domain of responsibility while keeping the Head of Unit (HoU) and Head of Finance and Administration (HoFA) informed

What you will be doing:
Strategic Contracts and Framework Agreements

• Directly manage the Procurement, Contracting, and Logistics requests owned by the Senior Management and Office Management teams, in line with the defined threshold, such as leadership and management initiated and owned contracting requests.
• Concludes the end-to-end contracting procedures for iDPPs (integrated Development Partnerships with the Private sector).
• Enters and maintains data relevant for procurement and contracting in SAP, ensuring timely contract/orders closure in SAP; producing reports for management on clear actions taken to ensure closure in SAP.
• Draft and submit the specifications, ToRs, Budget, and other request documentation for relevant CO Procurement and Contracting.
• Ensure quality and compliance of advertisements for the Procurement and Contracting in consultation with the Communications and project teams.
• Coordinate the Tender opening schedule with the timing of advertisements to ensure an organised and streamlined process.
• Lead the respective processes and procedures for establishing Framework Agreements in the Unit, working closely with other Specialists across Finance and Administration Units, HQ, the Head of Unit (HoU) and the Head of Finance and Administration (HoFA), and when necessary other GIZ CO teams.
• Design Standard Operating Procedures (SOPs) in conjunction with the Organisational Development (OD) Management team, specifically supporting new Framework Agreements and/or Strategic Contract types.
• Effectively deal with administrative queries related to their designated procurement and contracting areas of expertise, and correctly interprets and advises all colleagues in a manner that ensures GIZ Processes and Rules (PuR) Compliance.
• Ensure the correct Procurement and Contracting procedure selection and provides clarity, communicating new changes to colleagues as and when they occur.
• Periodically review and draft standard Procurement and Contracting Unit (PCU) documentation, ensuring compliance with new legislation, regulations, policies, and strategies, designing new templates for all communications such as mandatory declarations, letters, and forms.

Reporting, Marketing Intelligence, and Knowledge Management

• Establishes performance reporting tools for the PCU, to share progress updates with key stakeholders including the CO, Leadership Teams, Management Forums, and other CO.
• Provides real-time transparency and tracking of requests through tools such as the Common Portal, consolidating for short, medium, and long-term overviews.
• Develops a dashboard for cross-project collaboration, creating visibility on joint initiatives and business partners across the organisation.
• Utilises findings and observations as part of the Organisational Development (OD) continuous improvement drive, generating recommendations and presenting solutions to management.
• Ensures Knowledge Management (KM) of all Procurement Categories in the Unit: cementing knowledge generation, implementation, and retention in the PCU through GIZ systems such as the Integrated Digital Applications (IDA) social intranet of GIZ and Document Management System (DMS) or proposing new KM systems in line with GIZ approved standards.
• Implements Records Management guidelines within the unit to facilitate Internal Control, Information Management, and KM.
• Updating the PCU IDA page immediately when internal and external changes occur, ensuring accuracy, relevance, and user-friendly nature of the information presented.
• Develops, consolidates, and maintains the database of standard specifications and ToRs for all PCU, for dissemination to projects and programme structures to enable the streamlining of requests.
• Advisory by building and gathering Market Intelligence that can be shared with Projects, for shared/ common procurement and contracting categories, bridging knowledge gaps.
• Facilitates and schedules knowledge exchange between CO, projects, and programmes, HQ, and other GIZ CO, encouraging the sharing of best practice.
• Maintains the Consultancy Service Fee Grid and benchmarks annually with internal contracts, as well as comparable external sources and organisations.
• Develops, tracks, and monitors Value Creation for the PCU on a monthly, quarterly, and annual basis, regularly communicating performance to internal stakeholders.
• Develops content and coordinates monthly and quarterly procurement and contracting Onboarding, Induction, and Training sessions together the HoU.

Administration, Internal Control, and Audits

• Monitors the equal and even distribution and deputisation of procurement and contracting requests amongst the respective Seniors and Specialists in the PCU. Consolidates the reporting data submitted by respective Categories.
• Monitors and reports on the division and flow of tasks monthly to the HoU, to support employee Health & Wellbeing, using tools such as SAP and Common Portal.
• Ensures the Signatory Policy/ Schedule of Authority is always up to date, for the PCU.
• Signs procurement and contracts up to the approved limit as defined by CO Management.
• Quality checks contracts/orders prepared by the Seniors and Specialists and signs off for conformity and compliance before submission to management for signature.
• Utilises the outcomes of the Procurement engagements (such as consultation hours, Teams channels, and workshops) to improve KPIs, processes, and turn-around times.
• Informs the Heads of Units and Head of Finance and Administration of rising issues timeously.
• Establishes PCU Internal Control (IC) readiness, procedures, and revisits checklists for the unit, working closely together with the Seniors and Specialists, auditors, and controllers during the process to upload complete and compliant documentation required.
• Ensures that current SOPs fully support IC and Audits. Proactively analyses gaps and implements Corrective measures in advance, and subsequently closes Completeness following ICs/ audit.
• Oversees the Filing and Archiving function for the PCU, ensuring PuR filing structure compliance and completeness, improvements in systems that monitor digital and physical file locations, digitation, sustainability, and optimal space utilisation.

Supplier and Customer Relationship Management

• Develop a Supplier Relationship Management Programme for GIZ, including a database accessible to project structures in line with GIZ PuR.
• Establish and maintain a Supplier Database with a dynamic user interface, for dual access: internal and external registration, that can double as a Procurement Portal.
• Ensure the timely quality administration and processing of procurement and contracting requests, identifying bottlenecks, and recommending improvements, and informing in advance where delays may occur.
• Adopt a customer-orientation and solution-mindset in challenging and complex scenarios with CO Units and Project Structures.
• Co-creates solutions with the HoU that can be submitted to the relevant organisational structures and decision-makers, for changes.
• Participates in internal and external networking forums, representing the PCU professionally in global conferences, dialogues, and forums.
• Fosters positivity and good working relationships within the Unit, with other Units, projects, and HQ colleagues.

Content-related and General Tasks

• Contributes to the realization of management goals and aspirations derived from Country Planning outcomes and the GIZ Corporate Strategy.
• Actively engages in localizing and implementing Sustainability guidelines established by HQ. Executes additional duties and tasks as assigned by the immediate supervisor and management.
• Displays a proactive attitude towards personal development and growth, willingly undertaking relevant job training related to the position and responsibilities.
• In case of necessity, specific training requirements will be identified in collaboration with the Head of Unit and Head of Finance and Administration, followed by the selection of suitable programs.

To apply for this position, please follow the instructions below:

• Prepare a concise motivation letter (maximum 1 page) highlighting why you are the ideal candidate and the value you will bring to the project - "Application for "Senior Procurement and Contracting Specialist" addressed to the Head of Human Resources
• Submit a detailed CV, emphasising your relevant tertiary qualifications
• Include a copy of your South African ID to demonstrate eligibility to work in South Africa
• Application Deadline: 10 July 2023
• Please note that only shortlisted candidates will be contacted. Applications submitted without a motivation letter will not be considered.
• At GIZ, we offer a dynamic environment where you can utilise your expertise to make a difference. Join our team and be part of an organization that fosters professional growth, international collaboration, and meaningful impact.