Jobs at MTN

Mission/ Core purpose of the Job

• Provide Company Secretarial support to the operating subsidiary’s various committee’s (Capex Steering Committee, Tender Review Forum, Operations Committee, Credit Committee, etc.)
• Advising committees and management of any statutory/regulatory and corporate governance developments.
• Ensuring that the company complies with all regulatory requirements as well as JSE Listings Requirements and all other governance frameworks.
• Ensuring that subsidiary companies are in good standing and facilitating the appointment, removal of directors and statutory filings directly or through the managing agents

Key Performance Areas: Core, essential responsibilities / outputs of the position (KPA's)

Key Deliverables

Company’s compliance with legislative and corporate governance requirements

• Ensuring effective and well-co-ordinated governance structures across all Operating subsidiaries (Opco’s).
• Ensuring the Group compliance with the JSE Listings Requirements including preparation of the annual JSE Compliance Certificate.
• Reviewing and updating of all governance documents (e.g. Memoranda of Incorporation, Board and committees’ terms of references) to ensure alignment with the regulatory changes.
• Effective standardisation and harmonisation of processes within all Opco’s.
• Coordinating reviewing all Opco’s governance documents and frameworks (e.g. Articles and Shareholders Agreements etc).
• Ensuring that the King III Report, the Companies Act and the JSE Listings Requirements are fully implemented in the Group and Directors are made aware of the changes.
• Ensuring that effective governance processes are implemented and followed by the board and management.
• Annual reporting: ensure adequate disclosure in accordance with relevant requirements.
• Facilitating communication to directors and management regarding any new legislative and corporate governance development.
• Preparation of annual declaration of director’s interests including Opco’s directors.
• Updating and ensuring effective use of proper letterheads and mailing distribution lists.
• Overseeing compliance with the Companies and Intellectual Property Commission (CIPC) matters

Company Secretarial Support

• Prepare meeting agendas are prepared in advance and discussed with the Assistant Group Company Secretary/Chairman for sign off.
• Supervise effective well-coordinated logistical arrangements for directors by the administrator.
• Effective circulation of papers to be presented to the meeting.
• Source submission from all relevant stakeholders.
• Attendance of meeting, proper recording of minutes and preparation of action points within reasonable period after each meeting.
• Ensure timeous circulation of meeting packs.
• Ensure transmission of correspondence regarding meetings.
• Prepare resolutions for approval at meetings or by round robin.
• Prepare and present governance related matters to the board/committee.
• Supervise all the logistical preparations for meetings.
• Ensuring that the year planner is up to date and timeously circulated to all to all stakeholders.
• Ensuring that all issues raised and agreed at the forums are implemented and communicated to all OpCo’s Cosec.
• Coordinating all projects that affect OpCo’s including reviewing of articles and related governance structures.
• Supervise matters to be communicated to various stakeholders.
• Provide advice, guidance and coaching to Company Secretarial Co-coordinators.
• Perform various functions assigned by Group Secretary and various issues from internal customers including request for information and documents.
• Ensuring proper maintenance of the filing system.
• Facilitating the registration of new entities and monitoring the registration status.
• Overseeing the administration of non-executive directors’ fees and settlement of expense claims.
• Overseeing that directors travels are been done appropriately by the administrator.
• Timeous preparation of proxies.
• Timeous circulation of resolutions.
• Providing support and guidance to Opco Company Secretaries.

Job Requirements (Education, Experience and Competencies)

Education:

• A 3-year Academic qualification (CIS/Bachelor’s Degree in Commerce/Legal)

Experience:

• Minimum of 5 years doing secretarial work and corporate governance.

 Competencies:

• Management skills
• Finance skills
• Business communication
• Corporate governance principles, etc
• JSE Listings Requirements

 Behavioral qualities

• Accountable
• Adaptable
• Agile
• Collaborative
• Culturally aware
• Innovative

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Mission/ Core purpose of the Job

Provide Company Secretarial Support to MTN Group subsidiary structures, management committee meetings as well as the Company Secretarial departmental meeting.  The support will entail attending to meeting logistics and producing initial drafts of minutes for consideration and sign-off. Provide overall support to the team.

Key Performance Areas: Core, essential responsibilities / outputs of the position (KPA's)

Key Deliverables

Meetings

• Send meeting notices and prepare draft agenda & send approved agenda to members,
• Collate submissions from relevant committee members and stakeholders as per the agenda; and collating feedback for action points arising from the previous meeting.
• Communicate deadlines and reminder for submissions to committee members.
• Assist to prepare and distribute committee packs; and also ensure that the logistics (recording as well as the teleconference facilities) are ready for the meeting.
• Prepare attendance register before the meeting.
• Record proceedings of the meetings;
• Produce minutes together with action points.
• Circulate minutes and action points for comments and action.

CIPC & Administration

• Prepare and submit all relevant documents, returns and records to the Registrar of Companies (prepare CM forms for: – appointment and resignation of directors, registration of special resolutions, registration of allotment of shares and lodgement of Annual returns);
• Ensure proper filing of statutory records.
• Tracking of resolutions, administration of directors fees, production of meeting packs on the online Diligent Boardbooks portal, online submission of statutory documents to the relevant authorities such at the Companies and Intellectual Property Commissions (“CIPC”),

Tracking of Resolution

• Maintain a register of resolutions, oversee members’ approval of round robin resolutions.
• Maintenance of IRP Forms
• Ongoing liaison with Finance and Payroll department

 Online Board books

• Administer meeting packs on the Diligent portal
• Source various submissions and upload them on the portal
• Manage access to the various online packs
• Handle queries from Diligent users
• Liaise with the service provider Diligent for resolution of queries

Travel & Accommodation

• Attend to business travel by & accommodation for departmental managers and directors
• Process travel & accommodation requisitions
• Liaison with the Group’s travel agents
• Ensure activation of international roaming

Ad-Hoc Functions

• Perform various functions assigned by GM Group Company Secretary and Group Secretary in relation to specific projects and other various issues from internal customers.
• Assist in review and updating of charters and terms of reference and accountable for update of terms of reference for committees for which accountable
• Provide guidance and support to management committee on governance matters

Job Requirements (Education, Experience and Competencies)

Education:

• CIS, relevant diploma/degree

Experience:

• Essential minimum 2 to 5 years’ experience in Company Secretarial environment

 Competencies:

• Ambiguity within the workplace
• Analysis
• Minute Writing
• ERP (Oracle preferred)
• Problem solving
• Reporting

 Behavioral qualities

• Accountable
• Adaptable
• Agile
• Collaborative
• Culturally aware
• Innovative

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Mission/ Core purpose of the Job

The Assistant Company Secretary will be a strategic and operational advisor  to stakeholders within the allocated area of responsibility by providing pro-active support and advice on governance and other activities related to corporate governance. Providing insights on Good governance practices and act as governance counsel for the Business and its subsidiaries including support on all governance and stewardship activities.

Key Performance Areas: Core, essential responsibilities / outputs of the position (KPA's)

• Monitoring and advising on governance best practice and emerging trends and engaging with external law firms dealing with company secretarial functions.
• Arranging for meetings of the Board of Directors and keeping the minutes of such meetings, including end to end board administration.
• Signing corporate documents and attending to corporate notices and correspondence and conducting relations with the shareholders on matters concerning corporate policy and shareholders meetings.
• Maintain and ensuring compliance with policy on use of the company’s statutory auditor.
• Ensuring the company complies with the provisions of its memorandum of Incorporation.
• Support the establishment of appropriate and optimal Governance Structure and framework for proper assurance by the board.
• Support the Cosec Exec and GM in managing the development, enhancement and implementation of the Group Board Delegation of Authority.
• Provide guidance to staff regarding the appropriate implementation of the laws, rules and standards through policies and procedures and other documents such compliance manuals, internal codes and practice guidelines.
• Promote a positive ethical and effective compliance culture throughout the company.
• Identifies, assesses, monitors and tests compliance risks faced by the company.
• Arranging and facilitating corporate governance workshops and updates; providing coaching and facilitating workshops as required.
• Providing board assistance as required; ensuring compliance with implementation of business-related decisions; maintaining confidentiality of security documents and agreement.

Role Dependencies

• Executive and GM Group Cosec
• Board members as per areas of responsibility

Job Requirements (Education, Experience and Competencies)

Education:

• An appropriate 4-year academic qualification (CIS/Bachelor’s Degree (Commerce/Economics/ Legal)
• Compliance with all relevant statutory and regulatory matters

Experience:

• Minimum 8 years’ professional experience in the relevant field
• 5-7 years of company legal, secretarial and accounting related functions associated with a listed company.
• Experience as a Company Secretary of a substantial institution advantageous.
• Very good interpersonal skills and the ability to build and maintain effective interpersonal relationships are essential.
• Sound and optimal governance and secretariat solutions.

Competencies:

• Strategy Implementer, Decisive Problem Solver, Experienced Facilitator, Best Practice Value Creator
• Culture and Change Champion, Guiding People Manager, Relationship Builder
• Results Achiever, Operationally Astute, Agile, Accountable
• Corporate governance
• Risk management
• Share Incentive schemes
• Business administration
• Strategic planning

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Core purpose of the Job
To create content that shares MTN’s story and vision, promotes our evolving brand among employees and other internal stakeholders, and makes an impact across employee communication and engagement platforms, with emphasis on digital channels. Engagement & Internal Communication is a key function in MTN Group HR, accountable for global internal communications in the organisation and responsible for successful delivery of employee engagement initiatives in Manco South Africa.

As a team member in the function, the Specialist is responsible for providing execution support of:

• Global Internal communication and branding framework, toolkits, and enablers
• Delivering employee engagement agenda for Manco
• Delivering digital content for internal platforms

The Specialist, Engagement & Internal Communications reports to the Consultant:  Engagement and Internal Digital Content.  The position interfaces with the Opco community, Regional Talent Partners, Manco Business Talent Partners, Global Employee Experience function and other Global HR expertise verticals, Manco departments, as well as business and HR leadership.

Key Performance Areas

The Specialist: Engagement and Internal Digital Content will be accountable to achieve the following objectives:

Governance

Strategic Meetings

• Provide input into strategic meetings when required
• Provide input to enterprise-wide transformation initiatives when required
• Provide input to and ensure adequate risk mitigation and controls
• Perform evaluation baseline of Service Level Agreements (SLAs) and key performance indicators (KPIs)
• Provide input into the preparation of proposal on change initiatives SLA, policies, and procedures

Escalations

• Manage and resolve escalations that have impact on critical path of service delivery
• Escalate issues that will result in significant time, scope, employee/client, or cost impact if not resolved

Functional Tactical

• Provide input into all projects initiated (internal or global)
• Provide input in establishing project objectives, targets and budgets for the Engagement and Internal Communication function
• Identify and document key risks, issues and dependencies and set mitigation actions
• Ensure adherence to budgets
• Prepare documentation required for sign-off / decision making regarding tactical changes

Performance

• Ensure execution in alignment with the functional strategy
• Provide input into the SLA approval and exception performance review

 Reporting

• Report on a periodic basis to the reporting manager relating to progress made within the function and in accordance with the measurement metrics set by the organisation
• Report on an ad hoc basis on specific projects, as required

Operational Delivery

Manco Employee Engagement

• Assist in the identification of high impact technologies, platforms, and channels to support internal communications, with the objective of improving reach, influence, and acceptance of their respective work products
• Assist in customisation and deployment of global engagement plans, programmes, and initiatives at Manco
• Identify employee motivation factors and advise management on relevant engagement drivers, to help design effective engagement programmes for Manco
• Track adherence to engagement principles and adoption of engagement programmes, and develop corrective actions for non-compliance
• Monitor effectiveness of various channels and provide recommendations on high-impact channels that may be used to engage with employees at Manco (including but not limited to digital-enablers, platforms, mobility, and social media channels)
• Create and update the employee engagement calendar for Manco, in alignment to global engagement calendar
• Assist in hosting/coordinating/facilitating events, programmes, interventions, and communications for employee engagement initiatives in Manco
• Assist in the conceptualisation and deployment of internal communication interventions to improve participation in the Global Pulse Survey/Group