Jobs Available at National Home Builders Registration Council (NHBRC

KEY DELIVERABLES

• The role of the Legal Administrator is responsible for coordinating general secretarial and administrative duties for the Corporate Law sections.
• The Individual will primarily be responsible for, but not limited to the following:
• Provide general secretarial functions to the Manager.
• Facilitate the purchasing of inventory and oversee the receiving of stock.
• Receive, sign off and distribute mail on behalf of the Managers and the Legal Team.
• Assist with the arrangement of office equipment i.e., office furniture, laptops.
• Arrange and schedule meetings, conferences, workshops for and on behalf of the Managers and various stakeholders as required, including online meetings.
• Attend and minute the proceedings of meetings.
• Prepare meeting documents and relevant information for the Managers prior to each meeting.
• Arrange and coordinate itinerary for travel, accommodation and transportation for Managers and Sectional staff.
• Coordinate submission of documents to various signatories on behalf of the provincial and head office team.
• Ensure safe keeping of office documents
• Format all legal documents, including letters, reports and submissions to Committees, as well as proofreading and correcting the documents as prepared for grammar and spelling.
• Type letters, memos and reports to a professional standard.
• Process all documentation according to company policies and procedures as well as document control principles.
• Respond to Audit findings.
• Collate monthly and quarterly reports for the Corporate Law section and other functions as and when required.
• Compile monthly report for the Managers on activities undertaken.
• Facilitate the payment of invoices for the Legal section by receiving invoices, acknowledging receipt and directing to relevant official for sign off.
• Create Purchase Requisitions for the Corporate Law section.
• Submit signed invoices to Manager for approval.
• Capture invoices for processing to ensure payment thereof.
• Verify shortfall amounts before capturing to avoid duplication of payments.
• Follow up with Service Providers and supply chain officials for payments to ensure compliance with PFMA.
• Facilitate all the other necessary processes with Finance and Supply Chain sections to ensure payment after Manager’s approval, including receipting.
• Assist the Section Managers to monitor administration budget to ensure that the sections are within budget.
• Establish and maintain relations with key internal and external stakeholders to ensure support and cooperation.
• Attend to any queries within area of responsibility.

MINIMUM REQUIREMENTS:

• Minimum Diploma (NQF 6) in Law/Paralegal
• Minimum of three (3) years’ as legal administrator or secretary

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KEY DELIVERABLES

• The role of the Labour Relations Officer is to provide administrative and operational support in the implementation of employee relations processes, ensuring compliance with organizational policies and legislation including consultation with employees and union, ensuring that fair and transparent process is being followed.

The Individual will primarily be responsible for, but not limited to the following:

• Represent employer at dispute resolution forums such as the CCMA during conciliation and arbitration.
• Facilitate, conduct, and arrange all disciplinary hearings.
• Co-ordinate and arrange appeal hearings.
• Monitor and manage employee discipline regarding disciplinary, grievances and appeal hearings.
• Co-ordinate and arrange witnesses’ consultations for internal disciplinary and CCMA matters
• Assist in briefing Attorneys on Labour Court litigation and adjudication of disputes
• Facilitate resolution of employee grievances.
• Assist with Managing mediation resolution processes between employees and Line Managers.
• Receive and process payment of invoices from service providers.
• Keep and update invoice register.
• Coordinate trade union bi-lateral meetings with management.
• Facilitate and schedule Union and management meetings outside the National Bargaining Forum (NBF).
• Assist the specialist in developing shop stewards’ skills by scheduling training and conferences
• Negotiate mutual interest issues with Labour
• Ensure compliance with Employee Relations Policies, Procedures, and related legislation.
• Provide internal and external auditors with necessary files and documentation timeously.
• Compile periodic reports for relevant committees/forums.
• Contribute to developing, updating and maintaining employee relations policies and procedures.
• Implement Standard Operating Procedures (SOPs) for Employee Relations function.
• Implement deliverables on ER plan as contracted with the relevant parties for execution
• Contribute in disputes management according to set policies and procedures and specific turnaround times.
• Implement and maintain a comprehensive ER administration system
• Maintain costing information for Employee Relations Section
• Maintain Service Levels Agreements
• Comply with Supply Chain Management policies and procedures
• Facilitate ER structures and procedures for the day-to-day practical aspects of an ER function and ensure an efficient and effective service is rendered.
• Promptly and attentively respond to customer requests and queries within established parameters and timeframes
• Facilitate resolution of employee relations processes.
• Establish and maintain harmonious relationships between management, employees, and union/s
• Advice and guide employees and line management on all employee relations matters.
• Conduct research on relevant aspects of employment law (LRA, BCEA, EEA, UIF etc.) and advise on legal developments affecting divisions.

MINIMUM REQUIREMENTS:

• Grade 12
• Must have a bachelor’s degree (NQF7) in Human Resources Management, Labour Relations, LLB or related
• Minimum of four (4) years’ experience in Employee Relations or Labour Law