Jobs Open at Cotlands

Description

• Cotlands is a registered non-profit organisation (NPO) committed to creating access to quality play-based early learning experiences through toy libraries and early learning playgroups. We capacitate adults working with children and educate the parents of children on a variety of topics related to early childhood development.
• Join the passionate team at this leading NGO, with a strong national footprint. The organisation is well established and has been in operation for more than 87 years.
• The Toy Librarian based in Lephalale provides support to operational duties in the toy library for effective and quality implementation of all toy library programmes and to promote early learning opportunities for all children.

Requirements

Duties & Responsibilities:

1. Quality service

Administration

•  Provide high quality front line and inter departmental service
•  Give accurate, clear and sensitive responses to client enquiries
•  Assist with maintaining clerical and administrative systems to ensure an efficient and effective toy library service to all
• Assist with maintaining reception area, display table, office and kitchen in neat and orderly manner

Planning and organising

•  Assist with planning and implementation of play sessions
•  Co-facilitate play sessions
•  Engage with children and provide varied and quality early learning opportunities
•  Assist with preparation, rotation and set-up of play rooms/areas
•  Assist with packing of PG kits as per learning plan
• Assist with preparation of events – WPD, toy library seminars

Maintenance and stock control

•  Assist with sorting, packing and maintaining resources in a neat and orderly manner on toy library shelves
•  Assist with sorting, packing and maintaining resources in all the storerooms in neat and orderly manner
•  Assist with sorting, packing and maintaining all recycled and waste material in neat and orderly manner
•  Assist with maintaining labels on toy library shelves and container/boxes in storerooms
•  Assist with preparation and processing of resources
• Assist with repairs and cleaning of resources
• Assist with cleaning, packing away and maintaining all outdoor equipment in neat and orderly manner

Meetings, Work Sessions and Training

•  Attend and participate in meetings and work sessions as required
•  Attend in-service training and internal and external training as required
• Implement knowledge and skills acquired through training received to effectively and efficiently to provide quality services

Monitoring, evaluate, report and implement

•  Conduct self-assessment/evaluation using monitoring check lists
• Use operational register to record completion of daily tasks as per PDP and work schedule to effectively manage time and tasks

2. Advocacy and networking

• Assist with building relationships with community children, primary caregivers and ECD centres
• Assist with the promotion of toy library services and programmes to community members, primary caregivers, donors

3. Risk management

• Use safe methods and techniques for shifting and lifting heavy equipment
• To take care of all resources, consumable items and equipment to prevent waste, damage or loss
• Assist with effective tracking systems of all the equipment and resources to identify damages or loss 
• Assist with recovery systems to prevent permanent loss or damage of equipment and resources

Qualification and requirements

• Matric
• ECD level 4
• PC Skills
• Driver's license
• Reside in Lephalale

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Description

• Cotlands is a registered non-profit organisation (NPO) committed to creating access to quality play-based early learning experiences through toy libraries and early learning playgroups and training programmes. Join the passionate team at this leading NGO, with a strong national footprint. The organisation is well established and has been in operation for more than 86 years.
• This position is suitable for a person who resonates with the Cotlands values of play, responsibility, excellence, impact, possibilities and responsiveness.
• The role of the Team leader: Early learning play groups requires the individual to provide guidance, instruction, direction and leadership to the team for the purpose of achieving the strategic goals.

Requirements

Leadership

• Set performance objectives
• Brief team
• Monitor and measure individual performance
• Plan and allocate work
• Discipline team members
• Establish a working team
• Identify and assign roles and responsibilities
• Orientate and induct new team members
• Coaching team members
• Train team members
• Lead the team
• Motivate and build the team
• Communicate and negotiate
• Manage and resolve conflict
• Develop a self-managing team that are equipped and empowered problem solve and self-regulate

Self-management

• Communication
• Demonstrate sound financial judgment
• Utilise time efficiently and effectively
• Manage and cope with stress
• Take responsibility for own development and career growth

Resource management

• Interview and select team members
• Assist with budget plan and management
• Identify cost structures
• Conduct and comply with health and safety procedures
• Establish collaborative network and database of organisations within the region

Quality management

• Conduct meetings
• Solve problems
• Make decisions
• Conduct presentations and public speaking
• Prepare reports
• Meet client/donor needs
• Set clear working objectives
• Manage projects and workload
• Plan and allocate work
• Monitor compliance
• Provide input and feedback to the national team for quality improvement and service delivery to ALL stakeholders.

NATURE AND SCOPE

Knowledge and experience required

• Relevant degree/qualification (minimum ECD L5)
• Appropriate experience and knowledge
• Strong working knowledge of MS Office package
• Valid driver’s license and own reliable transport

Competencies

• Ability to manage employees
• Maintain strong ethics
• Create a sense of connection and belonging
• Nurture growth
• Mentor and coach employees