Jobs Opportunities at Ilembe District Municipality

Description

• Providing secretarial support for HR Department, Manager: HR and HR Section, as may be directed from time to time by the Manager.
•  Assisting in compilation of monthly Departmental reports both for internal users (i.e Management and other municipal functionaries).
• Assisting with compilation and submission of the monthly and quarterly reports due.

Requirements

•  A valid Grade 12 Certificate;
•  National High Certificate, or any equivalent Administrative Qualification
• 1 - 2 years relevant HR experience
• Computer Literacy (Excel, Word, & Outlook Essentials)
• read, write and speak fluently

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Description

• Conduct community mapping and stakeholder identification exercises to support the planning and implementation of municipal programmes, projects and community development initiatives.
• Mobilise communities, community structures, faith-based organisations, youth groups, women's organisations, traditional leadership structures and other stakeholders to participate in municipal programmes and public participation activities.
• Facilitate community outreach programmes, awareness campaigns, roadshows, dialogues, workshops and information-sharing sessions on municipal services, programmes and developmental priorities.
• Support the implementation of Integrated Development Plan (IDP), Budget, service delivery and other statutory public participation processes by ensuring broad community representation and involvement.
• Build and maintain effective relationships with ward committees, community development workers, councillors, traditional leaders, civil society organisations and other community stakeholders.
• Promote awareness and understanding of municipal programmes, policies, projects, rights, responsibilities and available services within communities.
• Distribute information, education and communication (IEC) material and other municipal communication resources to communities and stakeholders.
• Assist in conducting surveys, community needs assessments, customer satisfaction surveys and stakeholder research to improve municipal planning and service delivery.
• Monitor community participation levels and provide recommendations to strengthen community involvement and stakeholder engagement.
• Attend and participate in stakeholder meetings, community forums, ward meetings and municipal engagement platforms, and provide feedback on community issues and concerns.
• Maintain stakeholder databases, attendance registers, community profiles and records of outreach activities and engagements.
• Compile weekly, monthly and quarterly reports on mobilisation activities, stakeholder engagements, programme participation and community feedback.
• Support municipal campaigns relating to service delivery, environmental management, public health, social development, disaster management, economic development and other strategic priorities of the Municipality.
• Perform any other community mobilisation, public participation or stakeholder engagement duties assigned by management.

Requirements

• Grade 12
• Diploma in Public Administration
• A valid driver's licence
• 1 - 2 years' experience in local government

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Description

• Develop and implement public relations and stakeholder engagement programmes that promote a positive municipal image and strengthen stakeholder confidence.
• Build and maintain effective relationships with communities, traditional leaders, government institutions, business sector stakeholders, civil society organisations, media and development partners.
• Coordinate stakeholder engagement forums, public participation programmes, outreach initiatives and community awareness activities.
• Plan, organise and manage municipal events, launches, exhibitions, conferences, public meetings, commemorations and official ceremonies from concept to completion.
• Manage event logistics, procurement requirements, venues, invitations, branding, registrations, service providers and event programmes to ensure successful implementation.
• Prepare event concepts, budgets, implementation plans, speeches, briefing notes, programmes and post-event evaluation reports.
• Coordinate sponsorships, partnerships and stakeholder participation to support municipal events and public relations initiatives.
• Provide protocol and ceremonial support for official municipal functions and advise stakeholders on protocol requirements, etiquette and ceremonial procedures.
• Coordinate official visits, hosting arrangements and engagements involving dignitaries, government representatives, ambassadors, international delegations and strategic partners.
• Support communication and publicity activities associated with municipal events and stakeholder engagement programmes.
• Monitor and evaluate the impact of public relations campaigns, stakeholder programmes and events, and recommend improvements where necessary.
• Maintain stakeholder databases, event records and administrative systems, and prepare reports on programme performance and outcomes.
• Represent the Municipality at meetings, forums and functions as delegated by Manager Communications.

Requirements

• National Higher Diploma / Degree in Public Relations
• 2 - 3 Years Relevant Experience;
• A valid Drivers License 

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Description

Please Fill and sign the application form annexure B

• Coordinate and implement the Municipality’s Public Participation Strategy and associated programmes to promote meaningful community involvement in municipal decision-making processes.
• Provide administrative, coordination and secretariat support to the Office of the Speaker in relation to public participation programmes, stakeholder engagements, public meetings and community outreach initiatives.
• Facilitate communication and engagement between the Municipality, communities, ward committees, traditional leadership structures, government departments and other stakeholders.
• Coordinate, support and monitor the establishment, functionality and effectiveness of Ward Committees in accordance with applicable legislation and municipal policies.
• Prepare, consolidate and submit Ward Committee reports, activity reports and stakeholder engagement reports to the Office of the Speaker, Municipal Manager, Council and relevant government institutions.
• Facilitate Integrated Development Plan (IDP), budget consultation and other statutory public participation processes to ensure community input into municipal planning and development.
• Organise and coordinate public meetings, Izimbizo, outreach programmes, community engagements, roadshows, stakeholder forums and other public consultation initiatives.
• Conduct customer satisfaction surveys, public opinion research and community feedback assessments to measure service delivery performance and improve municipal responsiveness.
• Investigate community concerns, service delivery complaints and stakeholder issues, and provide recommendations to improve municipal programmes and services.
• Promote public awareness of municipal policies, programmes, projects, functions, powers and service delivery responsibilities.
• Develop and implement communication and awareness initiatives that encourage active citizen participation in municipal affairs.
• Provide advice and support to municipal departments on public participation processes, stakeholder engagement methodologies and community consultation requirements.
• Identify, develop and implement appropriate public participation tools, communication platforms and technologies to enhance engagement with communities.
• Build the capacity of Ward Committees, Councillors, traditional leaders, community structures and municipal officials on public participation, local governance and community engagement processes.
• Maintain stakeholder databases, records and reporting systems relating to public participation programmes and activities.
• Monitor, evaluate and report on the effectiveness and impact of public participation and stakeholder engagement programmes and recommend continuous improvements.
• Represent the Municipality at community meetings, stakeholder forums, workshops and public participation structures as delegated by management.

Requirements

ESSENTIAL REQUIREMENTS

• National Diploma in Public Administration
• Degree in Public Administration will be an added advantage
• A valid Driver's License
• 2 - 3 Years Experience

Additional Requirements

• Computer literacy (MS Office)
• Willingness to work flexible hours, attend meetings/workshops after hours.

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    DUTIES

• To render an administrative support function to the Labour Relations sub-unit of the Municipality;
• Co-ordinates administrative requirements associated with Labour Relations functions;
• Assist in organising and coordination procedures and sequences associated with disciplinary and grievance cases and enquiries;
• Upholding the responsibility to represent the Municipality in disputes referred to the Bargaining Council (SALGBC) and at CCMA;

Requirements

REQUIREMENTS

• A valid grade 12 certificate;
• Certificate in Labour Relations and/or equivalent Previous experience working in labour relations.
• Good communication skills: verbal and writing.
• Proficient computer skills (MS Word, Excel, PowerPoint)2 - 3 Years relevant work experience in Human Resources environment
• Diploma/ Degree in Human Resources preferable with a major in Labour Law
• Valid Driver's licence

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Description

• Coordinates and controls sequences associated with the verification and provision of information related to Expenditure transactions;
• Analysing and approving expenditure recording processes referring to information detailed in supporting documentation and resolving deviations from procedures;
• Interacting with the internal/external auditors and makes available information, supporting documentation and proofs of approval guiding specific recordings, adjustments and allocation of Expenditure Accounts;
• Controls the key performance areas and critical outputs of personnel within the Branch;
• Implementing remedial measures/ corrective cation to align performance and output against agree standards;
• Co-ordinating the recording and processing procedure of Expenditure transactions;
• Reconciling creditors accounts and claims (insurance claims, fuel, salaries) and proceeding with the posting and balancing of ledger accounts;
• Calculating, using specific formular and procedures, to determine statutory payments due (Value Added Tax, etc) and verifying records against transactional information ;
• Performs specific sequences associated with maintaining electronically based information/ data and files/ records;
• Applying data storage/ recovery procedure to back-up information and records on the Accounting Module;

Requirements

• National Diploma in Public Finance Management and Administration or any equivalent Finance Management and Administration with majors in accounting and/or Management Accounting.
• Certificate of Competency in Local Government Finance (MFMP)
• Computer Literacy (MS Excel; any recognised Finance System)
• 3 - 5 years Financial Accounting/ Budgeting/ Cost Management within financial administration environment.

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Description

• Develop and implement media relations plans and initiatives that support the Municipality's communication, marketing and stakeholder engagement objectives.
• Establish and maintain professional relationships with journalists, editors, publishers, broadcasters, digital media practitioners and other media stakeholders.
• Coordinate and manage media enquiries, interview requests, press conferences, media briefings and media engagements involving municipal leadership and officials.
• Draft, edit and distribute media releases, media statements, feature articles, speeches, media advisories, opinion pieces and other communication content for publication and broadcast.
• Facilitate positive media coverage of municipal programmes, projects, events, service delivery initiatives and strategic interventions.
• Monitor print, broadcast, digital and social media coverage relating to the Municipality and prepare media analysis, press clipping and reputation management reports.
• Identify media opportunities and proactively promote municipal achievements, development programmes, investment opportunities and service delivery successes through appropriate media platforms.
• Coordinate the development and dissemination of communication content for newspapers, magazines, radio, television, websites, newsletters and other approved communication channels.
• Provide media liaison and publicity support for municipal events, outreach programmes, stakeholder engagements, campaigns and official functions.
• Assist with the preparation of media responses, talking points, key messages, speeches and briefing notes for the Mayor, Speaker, Municipal Manager and other authorised spokespersons.
• Ensure the accuracy, consistency and appropriateness of information released to the media in accordance with municipal communication policies and protocols.
• Monitor public sentiment and emerging issues in the media environment and provide recommendations on reputation management and communication interventions.
• Maintain and regularly update media databases, stakeholder contact lists, media distribution lists and communication records.
• Coordinate advertising placements and public notices in print, broadcast and digital media platforms to ensure legislative compliance and public awareness.
• Develop and maintain strategic partnerships with media organisations and communication stakeholders to enhance municipal visibility and public engagement.
• Support crisis communication and emergency communication initiatives by facilitating timely and accurate dissemination of information to the public and media.
• Compile weekly, monthly and quarterly media performance reports, media monitoring reports and communication impact assessments.
• Represent the Communications Unit at meetings, workshops, stakeholder forums and events as delegated by management.
• Perform any other media relations, publicity and communication duties assigned by the Manager: Communications.

Requirements

• National Higher Diploma or Degree in Public Relations or equivalent
• 2 - 3 years' experience
• ICT Literacy and competence will be an added advantage
• Valid Driver's licence will be an added advantage

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DUTIES

• Manages the mechanical workshop and best optimization of fleet, planning, manage and control all fleet repairs and maintenance;
• Assigns work to subordinates, examines and corrects actions
• performance management control and disciplinary action
• Productivity/ performance and personnel management
• Evaluation of Drivers and Operators
• Plans and manages utilisation of resources
• Preforms client and public service functions
• Determine accidental damages, losses, thefts of vehicles and implements, by receiving accident/ theft/ damages-reports from all Supervisors
• Supervise the maintenance and repairs on Council Fleet
• Render administrative support function

Requirements

Qualifications

• N3 Qualified motor mechanic (Trade tested)
• NQF Level 4
• Diploma in Transport Management or equivalent
• 5 years in a supervisory in Fleet Management

Skills required

• Code EB driver's licence
• Attention to detail
• Interpersonal skills
• Computer literacy
• Conflict management
• Time management skills
• Workflow management

   Core Competencies

•  Fleet Operations Management
• Vehicle scheduling, dispatch, and route optimization.
• Vendor and supplier relationship management (fuel, insurance, repairs).
• Preventive maintenance planning and accident prevention programs.

Financial & Governance Skills

• Budgeting, cost control, and expense reporting.
• Procurement strategy and contract negotiation.
• Governance frameworks for accountability and transparency.

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RESPONSIBILITIES:    

• Provides administrative services in terms fleet monitoring and mechanical services & repairs of all municipal vehicles.
• Assist the fleet officer in processing the requisition for payment in order to ensure that the department is always efficient and services delivery.
• Conduct the registration and de-registration of vehicles.
• Assisting in scheduling municipal vehicles for inspection and ensure that they are under control.
• Perform various administration task that aid the Transport section.

Requirements

• Matric/ Grade 12
• Fleet Management Diploma or current enrolled
• Computer Literacy (Word, Excel, PowerPoint and Outlook)
• 3 years’ relevant in an administrative environment
• Honesty and integrity
• Ability to work under pressure