Latest Job Opportunities at MECS (Pty) Ltd

Key Responsibilities:

• Assess and quote for client needs, ensuring quick turnaround times
• Handle reservations, confirmations, and payment tracking
• Communicate effectively with agents regarding status, deadlines, and conditions
• Manage all documentation for reservations, including itineraries, vouchers, and travel packs
• Ensure the best rates are negotiated with suppliers

Qualifications:

• Matric / Grade 12, with a Travel & Tourism qualification preferred
• Minimum 5 years of experience working with groups & group series in tourism
• Strong knowledge of South African and regional geography, along with excellent product and logistical understanding
• Experience with Tourplan (preferred)

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Key Responsibilities:

• Manage financial reporting and ensure compliance with global accounting standards.
• Develop and execute financial strategies to support company growth.
• Oversee forecasting, budgeting, and financial analysis.
• Manage financial risks, working capital, and ensure liquidity.
• Supervise and mentor the finance team to drive operational efficiency.
• Ensure compliance with tax obligations, statutory requirements, and financial regulations.
• Work with leadership to align financial strategies with business goals.

Core Duties:

• Financial Management: Lead accurate financial reporting, budgeting, and forecasting.
• Risk & Compliance: Safeguard assets, manage risks, and ensure regulatory compliance.
• Cash Flow & Working Capital: Manage cash flow, currency exposure, and payment cycles.
• Team Leadership: Supervise and develop the finance team.
• Operational Efficiency: Optimize financial systems and processes for transparency and efficiency.

Desired Skills & Experience:

• Proven experience in financial management, reporting, and analysis.
• Strong knowledge of international tax systems, including Double Taxation Agreements.
• Experience with financial software (e.g., Xero, ERP systems).
• Minimum 5 years in a senior finance role, ideally in mining, geophysical, or engineering sectors.
• Attention to detail with a hands-on approach to finance.
• Ability to manage multiple tasks and meet deadlines.
• Willingness to travel between company offices as needed.

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Key Responsibilities:

• Recruitment & Onboarding: Manage the recruitment process from job advertisements to interviews, prepare employment contracts, and coordinate onboarding activities for new hires.
• HR Administration: Maintain accurate employee records, assist with payroll and benefits administration, and draft HR-related letters such as confirmations and increase letters.
• Training & Development: Develop competency matrices, coordinate internal and external training opportunities, and prepare reports for compliance submissions.
• Employment Equity: Participate in EE meetings, prepare EE submissions, and ensure compliance with relevant regulations.
• Labour Relations: Support managers in disciplinary and grievance matters, investigate incidents, and ensure compliance with labor laws and company policies.
• Performance Management: Assist with the development and management of KPIs and support performance reviews and probationary processes.
• Reporting & Compliance: Draft HR policies, attend departmental meetings, manage internal communications, and compile progress reports. Assist with exit processes and ensure compliance with termination procedures.
• Staff Welfare & Events: Coordinate employee welfare programs, staff events, and conferences.

Desired Skills & Experience:

• Qualifications: Bachelor's degree or Advanced Diploma in Human Resource Management (NQF 7). Postgraduate qualification in HR or Labour Law is an advantage.
• Experience: At least 5 years of HR experience, preferably in a mining or industrial environment. Experience in preparing Employment Equity submissions, Workplace Skills Plans, and Annual Training Reports is essential.
• Technical Skills: Strong knowledge of labour laws, HR best practices, and proficiency in HR systems and tools.

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• The main purpose of this role is, not limited to execute and facilitate the RFB process in capital projects. Ensure the compilation of accurate tender specifications, tender documents and facilitate the entire tender process until conclusion.
• B Degree or B. Tech qualification in Procurement / Supply Chain Management or any other relevant field of study.
• Knowledge of various forms of contract such as FIDIC, NEC3, JBCC.
• A qualification in the built environment would be advantageous.
• Minimum of 8 years’ experience in a purchasing and procurement professional (construction) role preferably within a public sector procurement environment.
• At least 3 mega projects contracts procured (construction) and managed until contract closeout.
• Ensuring that goods & services are procured in alignment with project timelines
• Ensure goods and services for Infrastructure procurement are procured within the defined timelines as per the procurement plan, organisational and divisional Balanced Score Card.
• In collaboration with the requesting department prepare procurement strategy for the acquisition of such infrastructure goods and services.
• Manage project specific briefing sessions for suppliers of engineering and construction services.
• Plan and implement preferential procurement strategy in the implementation of capital projects.
• Plans and implements enterprise and supplier development strategies in the implementation of capital projects.
• Conducts market analysis and guide user departments on appropriate procurement strategies and methods.
• Liaise with internal clients in relation to procurement of infrastructure goods and services for the implementation of infrastructure projects. 
• Assist in Contract Management and Administration
• Provide inputs into the contract register.
• Review variation orders prior to approval.
• Provide inputs to the policies, procedures and templates.
• Review invoices for accuracy of rates and validity of contracts prior to submission to Finance for payment.
• Stakeholder Management
• Proactively engage internal and external stakeholders in the preparation of procurement process.
• Keep requesting departments updated on progress with the procurement process.
• Enhance the internal control environment, risk management and governance
• Identify risks and adequate mitigation measures.
• Implement action plans to mitigate identified risks within the set timelines.
• Ensure submission of relevant information as requested by auditors within the prescribed timelines.
• Inputs into the management action plan to address findings.
• Management reporting
• Provide procurement information for departmental management monthly and quarterly reporting.

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• Provide technical and administrative support for the development, implementation, and management of the organisation-wide Environmental and Social Management System (ESMS). Facilitate the operationalisation of key elements of the ESMS within the context of the applicable functional strategies. Support the effective monitoring, evaluation and reporting of operational progress and performance towards assuring and ensuring the achievement of ESMS objectives in compliance with obligations including all adopted environmental and social standards.
• An NQF 7 Advanced Diploma, B-Degree or B-Tech in Environmental Management / Environmental Science or related applied environmental studies.
• 5 years Environmental Management System experience
• Participation in the development of the ESMS
• Participate in the collaborative review and revision on existing documented information within the ESMS scoped.
• Participate in the research and drafting of new and existing documented ESMS elements including, processes, procedures, practice standards and frameworks.
• Support the development and implementation of ESMS programmes as guided by the Environmental Manager ESMS.
• Collaboratively develop and test tools, excel based data collections and tracking sheets to support ESMS related programmes.
• Support ESMS implementation monitoring and operational controls
• Coordinate the collection, capture, and quality control of ESMS implementation data.
• Participate in the ESMS risk and opportunity identification, management, and control.
• Assist with the identification, implementation and monitoring of corrective and improvement actions.
• Support ESMS Quality assurance and management reporting
• Conduct internal inspections and audits to determine performance against operational objectives and targets and implementation planning.
• Prepare summary data and information for incorporation into the monthly, quarterly, and annual reporting on ESMS elements.
• Participate in the ESMS management review.
• Knowledge sharing and awareness creation
• Collaboratively develop and implement an internal ESMS awareness programme addresses topical environmental and social aspects.
• As guided by the EM: ESMS Conduct workshops or trainings with third party service provides who actively participate in the management of environmental aspects.
• As applicable, prepare and deliver topical internal or external articles or presentations that contribute to the E&SS body of knowledge.

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Key Responsibilities:

Administrative Support:

• Manage complex calendars, appointments, and correspondence.
• Draft and edit reports, presentations, and communications.
• Coordinate travel arrangements, including international and domestic logistics.
• Handle sensitive and confidential information with professionalism and discretion.

Meeting and Event Coordination:

• Organize and prepare for meetings, including drafting agendas, taking minutes, and following up on action items.
• Plan and execute events, workshops, and conferences.

Data and Document Management:

• Maintain and organize documents, presentations, and reports in digital and physical formats.
• Ensure compliance with document control standards and regulatory requirements.

Stakeholder Engagement:

• Act as the primary point of contact between the executive and stakeholders.
• Foster positive relationships with clients, team members, and external partners.

Project Support:

• Assist in managing special projects, ensuring successful outcomes and alignment with strategic objectives.

Office Management:

• Oversee office operations, ensuring a productive and organized work environment.
• Mentor secretaries and administrative assistants within the department.

Minimum Requirements:

• N Certificate or Diploma in Secretarial/Office Administration or a Certificate in Business Administration.
• Proficiency in MS Office Suite and other collaboration tools.
• A minimum of 5 years of relevant experience in a similar role.

Attributes for Success:

• Exceptional organizational and time-management skills.
• Strong communication abilities, both written and verbal.
• Discretion and professionalism in handling confidential information.
• Proactive problem-solving and adaptability in a dynamic environment.

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• Drive and execute the capital projects procurement plan.
• Ensure the development of appropriate tender specifications and terms or references, oversee bid processes and support the Project Management & Implementation Division (PMID) with contract management through the facilitation of integrated functional teams.
• Honours degree or equivalent in Commerce, Built environment, Law, Supply Chain and Logistics.
• Minimum of 8 years’ experience in a procuring infrastructure related project, with at least 3 mega projects contracts (construction) procured) and managed until contract closeout.
• Minimum of 5 years’ experience in people management preferably managing a team of specialists
• Knowledge of various forms of contract such as FIDIC, NEC3, JBCC.
• Knowledge of various contracting strategies applicable in the engineering and construction works
• Manage Capital projects procurement processes including bid committees to ensure that procurement turnaround times are achieved.
• Manage the contributions of the capital projects team’s inputs to the design and development of infrastructure acquisition management policies processes and procedures.
• Manage the compilation of appropriate market analysis reports and compile procurement strategies for infrastructure projects
• Oversee the bidding process, i.e., the compilation of bid documents and advertisements, publishing of bid documents, receipt (closing and opening) of bid documents and processing of bid documents.
• Preparation of monthly and quarterly procurement progress report.
• Contribute to Audit and Risk Management.
• Support risk management and audit process by implementing action plans and providing evidence as required through RFI’s.
• Update infrastructure policies, procedures and templates.
• Prepare monthly and quarterly reporting to EXCO and to the Board.
• Prepare monthly and quarterly reporting to National Treasury and other relevant Authority.
• Oversee the timely submission of audit information and manage the compilation of appropriate action plans including implementation thereof
• People Management
• Build, lead and manage a skilled and motivated acquisition team to optimise value to the organisation in the achievement of divisional and organisational objectives.
• Participate in Organisational Activities
• Serve as a member in established committees and forums.
• Stakeholder Engagement
• Support Procurement Specialists in engagement with internal and external stakeholders such as DWS, DTIC, CIDB, National Treasury, industry associations, etc.
• Conduct regular supplier awareness sessions.
• Provide guidance to PMID on SCM legislations relating to infrastructure projects.
• Oversee the implementation of Supplier and Enterprise Development initiatives through the build programme
• Budget Management
• Manage the Sub-Unit budget including inputs into the budget and reporting

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• Drive and execute the capital projects procurement plan.
• Ensure the development of appropriate tender specifications and terms or references, oversee bid processes and support the Project Management & Implementation Division (PMID) with contract management through the facilitation of integrated functional teams.
• Honours degree or equivalent in Commerce, Built environment, Law, Supply Chain and Logistics.
• Minimum of 8 years’ experience in a procuring infrastructure related project, with at least 3 mega projects contracts (construction) procured) and managed until contract closeout.
• Minimum of 5 years’ experience in people management preferably managing a team of specialists
• Knowledge of various forms of contract such as FIDIC, NEC3, JBCC.
• Knowledge of various contracting strategies applicable in the engineering and construction works
• Manage Capital projects procurement processes including bid committees to ensure that procurement turnaround times are achieved.
• Manage the contributions of the capital projects team’s inputs to the design and development of infrastructure acquisition management policies processes and procedures.
• Manage the compilation of appropriate market analysis reports and compile procurement strategies for infrastructure projects
• Oversee the bidding process, i.e., the compilation of bid documents and advertisements, publishing of bid documents, receipt (closing and opening) of bid documents and processing of bid documents.
• Preparation of monthly and quarterly procurement progress report.
• Contribute to Audit and Risk Management.
• Support risk management and audit process by implementing action plans and providing evidence as required through RFI’s.
• Update infrastructure policies, procedures and templates.
• Prepare monthly and quarterly reporting to EXCO and to the Board.
• Prepare monthly and quarterly reporting to National Treasury and other relevant Authority.
• Oversee the timely submission of audit information and manage the compilation of appropriate action plans including implementation thereof
• People Management
• Build, lead and manage a skilled and motivated acquisition team to optimise value to the organisation in the achievement of divisional and organisational objectives.
• Participate in Organisational Activities
• Serve as a member in established committees and forums.
• Stakeholder Engagement
• Support Procurement Specialists in engagement with internal and external stakeholders such as DWS, DTIC, CIDB, National Treasury, industry associations, etc.
• Conduct regular supplier awareness sessions.
• Provide guidance to PMID on SCM legislations relating to infrastructure projects.
• Oversee the implementation of Supplier and Enterprise Development initiatives through the build programme
• Budget Management
• Manage the Sub-Unit budget including inputs into the budget and reporting

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• To design, implement and deploy software for applications in the ERP (Financial or HRM or SCM) suite.
• Analyze business requirements for projects, recommend enhancement for optimal performance and provide application support.
• Functional Specialists will provide functional support to the above mentioned divisions and report into the ICT structure.
• After implementation, ideally only system support should be provided by the ICT department and each division should have their own functional expertise to support their systems.
• B Degree/B Tech in Computer Sciences or IT
• Functional SAGE Certification – Finance or Human Resource Management (HRM) or Supply Chain Management (SCM).
• Minimum 8 years’ experience in ERP implementation
• Functional system support
• Provide functional support to end- users, at 2nd and 3rd line level.
• Supporting and optimizing the System Functional platform area.
• Provide specific support for month-end and year-end activities.
• Provide on the job training to end user.
• Functional specific design and implementation
• Plan, lead and actively participate in the design, configuration, and testing of the solution.
• Write business requirement documents and other functional and technical documentations.
• Identify functional gaps and provide corrective actions to meet the client’s specifications.
• Implementation of solutions to streamline business processes and workflows.
• Work closely with business to unpack business requirements.
• System optimization
• Work with Functional business process owners and relevant Functional stakeholders to translate business requirements to technology solutions.
• Prioritize and implement enhancements.
• Plan and perform various tests (integration and system testing).
• Work with business analysts and developers in converting the business solution into technical designs.
• Identify functional gaps and provide corrective actions.
• Projects
• Actively participate in all IT projects forming part of the transformation agenda.
• Lead the Finance stream during project implementation.
• Ensure that project deliverables meet customer expectations.
• Support project team in developing reports, tables, fields, data interfaces and application extensions.
• Documentation
• Create and manage appropriate documentation relating to creation of user manuals, FAQs, system changes, test scenarios, test conditions, test scripts, etc.
• Ensure functional/technical specifications are aligned to the EA.