Executive Assistant at MECS (Pty) Ltd

Key Responsibilities:

Administrative Support:

• Manage complex calendars, appointments, and correspondence.
• Draft and edit reports, presentations, and communications.
• Coordinate travel arrangements, including international and domestic logistics.
• Handle sensitive and confidential information with professionalism and discretion.

Meeting and Event Coordination:

• Organize and prepare for meetings, including drafting agendas, taking minutes, and following up on action items.
• Plan and execute events, workshops, and conferences.

Data and Document Management:

• Maintain and organize documents, presentations, and reports in digital and physical formats.
• Ensure compliance with document control standards and regulatory requirements.

Stakeholder Engagement:

• Act as the primary point of contact between the executive and stakeholders.
• Foster positive relationships with clients, team members, and external partners.

Project Support:

• Assist in managing special projects, ensuring successful outcomes and alignment with strategic objectives.

Office Management:

• Oversee office operations, ensuring a productive and organized work environment.
• Mentor secretaries and administrative assistants within the department.

Minimum Requirements:

• N Certificate or Diploma in Secretarial/Office Administration or a Certificate in Business Administration.
• Proficiency in MS Office Suite and other collaboration tools.
• A minimum of 5 years of relevant experience in a similar role.

Attributes for Success:

• Exceptional organizational and time-management skills.
• Strong communication abilities, both written and verbal.
• Discretion and professionalism in handling confidential information.
• Proactive problem-solving and adaptability in a dynamic environment.