Latest Recruitment at TMF Group

TMF Fund Services is an independent alternative fund administrator with over two decades of experience in providing an extensive range of services, coupled with a very personal approach. We combine our technology, expertise and global infrastructure to deliver a customized package of services to our clients. These include: Fund Administration, Investor Services, Portfolio & Managed Account Services, Depositary and Corporate Services.

Key Responsibilities

• Acquiring a good knowledge of the different areas within TMF – Private Client, Private Equity, Real Estate and Corporate. Attending meetings with these teams to ensure close working relationships are maintained
• A good knowledge and understanding of the Handbook for the Prevention of Money Laundering and the Financing of Terrorism and any other relevant legislation
• Understanding the CDD requirements for different types of entities (i.e companies, trusts, limited partnerships etc.)
• Being able to read and interpret structure charts
• Ensuring CDD documentation is maintained and accessible in line with the requirements of AML/CFT Handbook
• Updating and maintaining TMF CDD databases and ensuring information is correct and accessible
• Read, understand and assist with updating CDD processes and procedures in line with the GFSC AML / CFT Handbook .
• Ensuring all CDD exceptions are reviewed on a regular basis, providing updates where required to management.
• Providing feedback to Manager on Status of CDD
• Ensure that monthly reporting is conducted in a timely and efficient manner 
• Discounting, flagging and escalating potential screening hits in relation to TMF
• Responsible for obtaining/reviewing the AML/CFT documentation for clients and investors of TMF and identifying any unusual or potentially suspicious transaction activity and reporting and/or escalating in accordance with corporate policy and guidelines detailed in relevant operating procedures

Requirements:

• Work independently and within a team, using their initiative
• Demonstrate good time management and organisational skills
• Be familiar with CDD requirements
• Maintain excellent verbal and written communication skills and attention to detail
• Use initiative, work confidently and take ownership of tasks
• Demonstrate strong organisational and time management skills
• Willingly learn, work within a team, and adapt to new and challenging situations
• Work under pressure whilst maintaining quality of service
• Maintain a professional demeanour
• Have a good working knowledge of IT software as well as being IT literate including Microsoft Office

What's in it for you?

• An exciting opportunity in an international company
• Professional development opportunities as well as extensive individual further training opportunities, supported by our TMF Business Academy
• A career within an ever evolving market
• Flat hierarchies with direct contact to management and international exchange
• Want to know more about a career with TMF Group? Watch this video:

Applications close: 09 Dec 2022 South Africa Standard Time

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TMF Group is a leading provider of critical administrative services, helping clients invest and operate safely around the world. Our 9,100 experts and 120 offices in 85 jurisdictions worldwide serve corporates, financial institutions, asset managers, private clients and family offices, providing the combination of accounting, tax, payroll, fund administration, compliance and entity management services essential to global business success.

Key Responsibilities 

• Accumulate documents for resignation, nomination of directors or managers, change of registered address;
• Preparation of documentation regarding the set-up of a Luxembourg entity;
• Prepare service agreements, loan, and resolution;
• Maintain necessary documents for the Chamber of Commerce;
• Ensure all client files are itemized accurately;
• Manage opening bank accounts and control on bank signatories;
• Organize regular meeting with clients and advisors;
• Draft the minutes of (Annual) General Shareholders Meetings.

Your Profile

• Relevant work experience of 1 years;
• University degree in Law;
• Ability to take ownership of tasks;
• Excellent communication skills, with the ability to deal efficiently with different external counterparts;
• People-oriented and keen to collaborate with team members;
• Excellent command of English, French is an asset.

What's in it for you?

• An exciting opportunity in an international company
• Professional development opportunities as well as extensive individual further training opportunities, supported by our TMF Business Academy
• A career within an ever evolving market
• Flat hierarchies with direct contact to management and international exchange

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TMF Fund Services is an independent alternative fund administrator with over two decades of experience in providing an extensive range of services, coupled with a very personal approach. We combine our technology, expertise and global infrastructure to deliver a customized package of services to our clients. These include: Fund Administration, Investor Services, Portfolio & Managed Account Services, Depositary and Corporate Services.

Key Responsibilities

• Lead the onboarding of new clients, unpack and define new client delivery, responsible for the implementation of fund structures onto the accounting system.
• Review NAVs for alternative investment funds (private equity, real estate, debt, other alternatives), which are domiciled in recognized fund jurisdictions.
• Responsible for review of all fund accounting and related deliverables such as analysis, maintaining and controlling the general ledger and various sub-ledgers, processing of transactions, rebalances, waterfalls, fee calculations, hedging, loans, recording calls and distributions, various ad hoc client reporting
• Review of limited partner and general partner allocations
• Review of annual financial statements, footnotes and partner capital statements, assist in client audit procedures
• Responsible for the timing and quality of client deliverables
• Responsible for the compliance of various agreements with clients, including the Service Level Agreement
• Provide supervision, training and guidance to team members focusing on task performance, support work allocation and capacity planning

Requirements

• At least 5-10 years’ experience in Fund accounting for Alternative Funds (Private Equity, Real Estate, Private Debt)
• A degree in Accounting – ideally ACCA, CA, CFA or other similar level qualification 
• Good knowledge of IFRS and ideally other GAAPs
• At least 3 years’ extensive experience in reviewing and preparing general ledgers and financial statements for Alternative Funds
• Knowledge of Investran and/or Yardi– this would be considered as advantage
• Familiarity with tax-efficient European fund structures and related investment vehicles and regulatory requirements – this would be considered as advantage
• Other characteristics: accurate, self-motivated and able to work both independently and as part of a team, deadline driven and able to maintain a portfolio of clients

What's in it for you?

• An exciting opportunity in an international company
• Professional development opportunities as well as extensive individual further training opportunities, supported by our TMF Business Academy
• A career within an ever evolving market
• Flat hierarchies with direct contact to management and international exchange

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Purpose

The Senior Company Secretary Administrator is primarily responsible for providing statutory administrative support to clients and TMF Officers & Directors.  As a Senior Company Secretary Administrator, you will be expected to guide both client and Client Liaison Officers on the day-to-day management of their entities and active structures which require company secretarial and/or corporate governance oversight.

Key Responsibilities 

• Build and maintain strong relationships with all clients and their key members of staff;
• Communicate, both internally and externally, on all related company and trust matters and build and enhance relationships with both existing and new client base;
• Respond to related client enquiries within agreed upon time frames and quality and compliance standards;
• Be a primary point of contact for clients and various third parties entity management;
• Ensure that new clients have been on-boarded effectively and in line with internal policies; and that all outstanding matters is resolved timeously;
• In conjunction with the Manager, define the entity management service delivery standards and provide the required support to all directors and officers in the execution thereof;
• Plan the annual service delivery for the allocated client portfolio;
• Execute and/or ensure that all deliverables are delivered timeously and according to agreed quality standards monthly;
• Define, implement and maintain record keeping processes relating to client information;
• Identify service delivery issues, requirements or areas of underperformance and take the necessary action to resolve; and
• Provide input on how to improve service levels.
• Incorporate in-house shelf companies and maintain a suitable stock;
• Co-ordinate, file take over & system set-up of externally registered shelf company(s);
• Identify and ensure compliance with the latest company legislation applicable to client entities and ensure adherence to best Corporate Governance practices;
• Co-ordinate all meetings including but not limited to the AGM’s, Board meetings, Audit Committee meetings, Social and Ethics Committee meetings, etc., as required;
• Prepare board packs, including attendance register, agenda, etc., as required;
• Prepare and circulate minutes of meetings where required;
• Co-ordinate and review externally drafted minutes, resolutions, transaction documents, board packs, etc. and ensure timely distribution;
• Attend to the drafting of board and shareholder resolutions as required;
• Submit, communicate and monitor all required CIPC documentation, including, but not limited to, annual returns and company changes;
• Upkeep and maintain company statutory records, both electronic and hardcopy (where required);
• Prepare and facilitate company secretarial audits;
• Prepare register of all client transaction documents and maintain appropriate and complete electronic file(s);
• Report on the status of tax and Annual Financial Statement filings;
• Create (if required) and maintain client company letterheads; and
• Draft client requests and/or formal letters on client letterhead as required.
• Co-ordinate the registration process of Trust Deeds with Master of High Court;
• Co-ordination of trustee meetings, including trustee packs and minutes;
• Where required, compile trustee packs;
• Draft the necessary resolutions;
• Upkeep and maintain trust statutory records, both electronic and hardcopy;
• Prepare and facilitate external audits;
• Report on the status of tax and Annual Financial Statement filings;
• Co-ordinate and review externally drafted minutes, resolutions, transaction documents, trustee packs etc. and ensure timely distribution;
• Create (if required) and maintain trust letterheads; and
• Draft client requests and/or formal letters on trust letterhead as required.
• Onboard new clients timeously
• Collate client data to assist in the generation of system client files;
• Create, maintain and update client records, both physical and electronic, in an orderly and comprehensive manner. This will include the upkeep and maintenance of all systems, including, but not limited to, Excalibur, SecWare system, TaxWare and CaseWare Time; and
• Define and maintain standard company approved resolutions and review and update bi-annually.
• Create and maintain director disclosures for all appointed directors and officers;
• Complete and maintain the annual KYC process for the allocated client portfolio, in line with TMF Group processes and procedures; and
• Keep abreast of company and related legislation and the impact there-of on client entities.

Your Requirements:

• A legal or compliance background would be preferred;
• Relevant knowledge of the Companies Act No 71 of 2008, King III & IV, FICA, Trust Property Control Act would be advantageous;
• Minimum of 3 years’ experience in company and trust administration and/or compliance – preferably to institutional clients;
• General procedural, CIPC and compliance knowledge;
• Relevant operational procedures knowledge; and
• Competence in MS Word, PowerPoint, Excel and Outlook

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Job Purpose

TMF Fund Services is an independent alternative fund administrator with over two decades of experience in providing an extensive range of services, coupled with a very personal approach. We combine our technology, expertise and global infrastructure to deliver a customized package of services to our clients. These include: Fund Administration, Investor Services, Portfolio & Managed Account Services, Depositary and Corporate Services.

Key Responsibilities

• Onboarding new clients, unpack and define new client delivery, participate in the implementation of fund structures onto the accounting system
• Calculate and produce/review accurate NAVs for alternative investment funds (private equity, real estate, debt, other alternatives), which are domiciled in recognized fund jurisdictions. Preparation of trial balances and work paper product
• Responsible for fund accounting and analysis, maintaining and controlling the general ledger and various sub-ledgers, processing of transactions, rebalances, waterfalls, fee calculations, hedging, loans, recording calls and distributions, various ad hoc client reporting
• Preparation/review of limited partner and general partner allocations
• Preparation/review of annual financial statements, footnotes and partner capital statements, assist in client audit procedures
• Monitor the timing and quality of client deliverables
• Monitor compliance of various agreements with clients, including the Service Level Agreement
• Assist in supervision, training and guidance to team members focusing on task performance, support work allocation and capacity planning

Requirements

• At least 3-5 years’ experience in Fund accounting for Alternative Funds (Private Equity, Real Estate, Private Debt) with at least 1 years’ experience as a Senior Fund Accountant
• A degree in Accounting – ideally ACCA, CA, CFA or other similar level qualification 
• Good knowledge of IFRS and ideally other GAAPs
• Knowledge of Investran and/or Yardi– this would be considered as advantage
• Familiarity with tax-efficient European fund structures and related investment vehicles and regulatory requirements – this would be considered as advantage
• Other characteristics: accurate, self-motivated and able to work both independently and as part of a team, deadline driven and able to maintain a portfolio of clients

Closing date: 26 Nov 2022

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JOB PURPOSE

• A member of the team of application specialists primarily supporting the Kyriba Treasury Management System and Payment Factory used by TMF’s Global Fund Administration and Capital Markets business. The team is responsible for delivering BAU support to the application’s users in conformance to agreed internal SLAs as well as supporting related change and deployment initiatives across the organization.

KEY RESPONSIBILITIES

• Part of a geographically diverse team that provides day-to-day support of the Kyriba application and its interfaces towards global banks and other specialist fund and capital markets systems. Interacting with Kyriba Support to solve issues and enable new features.
• Assist in establishing connectivity of Kyriba towards banks used by TMF’s client business globally. This includes interaction with the local business teams on their requirements, liaising with the banks on their file format specifications, system configuration, testing and deployment.
• Part of a global, virtual, support team that works together to deliver a consistent service to end-users irrespective of their location or time-zone. Collaborate with sales and client servicing teams to ensure consistency of service delivery towards our customers.
• Continuously developing knowledge of the Kyriba application and international banking practices. Assist in training for newly onboarded TMF offices and new users. 
• Support the on-boarding of new business into the banking processes and the Kyriba application.  Comfortable working across a wide range of cultures and time zones.
• Preparation of process documentation and assist in annual ISAE3000/3402 audit exercises.

PROFESSIONAL EXPERIENCE AND QUALIFICATIONS

KEY BUSINESS EXPEREINCE

• Subject Matter Expert – Banking, Internal Finance or Treasury systems (Kyriba preferred)
• Familiarity with SWIFT payment and bank statement standards (ISO20022/MT messages)
• An affinity with business application configuration and troubleshooting
• Experience in Alteryx Analytics, Data Science & Automation Tool is a plus
• Report Writing tools such as PowerBI is a plus
• Experience with formal change management processes, including requirements elicitation, specification documentation, project co-ordination & planning

CANDIDATE PROFILE

• Min 3-5 years of experience administrating Treasury or Banking applications or as a Kyriba super-user.
• Treasury or Finance background and an understanding of international banking practices.
• Interest and experience in automation and reporting utilising a variety of technologies (BI) would be highly desirable.
• Fluent in both written and spoken English.

OTHER COMPETENCIES

• Operational Excellence
• Demonstrates the ability to make decisions based on insight and knowledge that impact the team
• Accountable for ensuring high standards of delivery towards clients
• Actively engages with business users to understand needs and deliver high quality service
• Prioritizes clients’ issues and address them accordingly
• Will keep up to date with business trends and changes in technologies

Commercial awareness

• Understands TMF Groups' business lines and any relevant local regulatory requirements
• To appreciate the impact of one’s actions on the quality of service provided to our end customers
• Leadership and resource management
• Plans, co-ordinates and manages internal and external resources to deliver results in a timely, accurate and professional manner
• Will share knowledge to ensure team targets are met

Interpersonal skills

• Manages internal and external stakeholders' expectations with regards to delivery and escalations
• Builds credibility across all stakeholder groups
• Sensitive to different cultures and working styles
• Able to engage with individuals all areas of an organisation on area of specialism

Client excellence

• Proactive in identifying opportunities and seeking solutions
• Ensures relevant information is obtained and shared as needed
• Takes responsibility for delivering superior products and services
• Implements improvements to client service

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Key Responsibilities

As Junior Client Administrator you will assist a team of experienced accounting experts to handle your clients request on a daily basis. Learn something new every day and grow into the role of managing your own portfolio of clients. By taking the ownership of own development following required and relevant trainings your role will include:

• The responsibility for maintaining a simple client portfolio and establishment of a strong client relationship
• The maintenance of accounting records and preparation of financial reports, i.e. deliverables
• Execution of client payments as well as follow up of invoices to clients and collecting debts
• Preparation of support working documents (interest calculations, reinvoicing spreadsheets,
• Organization and facilitation of the audit of financial statements
• Work closely and effectively with counter team such as assisting the Legal department with the preparation of annual shareholders meetings as well as taking part in meetings with the clients face-to-face

Your Profile

• You have a pro-active attitude to problem solving and can come up with solutions
• You hold a degree in accounting / finance or a similar degree
• 1-2 years practical experience ideally through a first internship or work experience
• You have fluent communication skills in English
• You are a team player, who can as well work independently

What's in it for you?

An exciting opportunity in an international company
Professional development opportunities as well as extensive individual further training opportunities, supported by our TMF Business Academy
A career within an ever evolving market
Flat hierarchies with direct contact to management and international exchange
Want to know more about a career with TMF