Non- Academic Vacancies at Stellenbosch University

Duties/Pligte        

• Culture of Mycobacterium tuberculosis;
• RNA extraction;
• cDNA synthesis;
• RT-qPCR;
• Illumina library preparation;
• High throughput sequencing;
• SOP development.

Job Requirements/Pos Vereistes        

• MSc degree in microbiology, or biochemistry, or molecular biology, or mycobacteriology, or bioinformatics;
• A track record in undertaking research;
• Strong written and verbal communication skills.

Recommendation/Aanbeveling        

• Experience in the field of Tuberculosis (working under BSL-3 conditions);
• Experience in next generation sequencing methods and subsequent bioinformatics analyses (RNA- seq will be preferred);
• Experience in molecular biology methods (experience with RNA manipulation will be advantageous).

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Duties/Pligte        

Financial administration:

• Proactively following up and assisting in the collection of outstanding documentation related to asset write-offs;
• Managing the procurement of office supplies, including maintaining an accurate inventory of stock to ensure availability and operational efficiency.

Operational / facilities administration:

• Coordinating and managing building signage and change requests, thereby ensuring that all signage remains current and accurate;
• Overseeing and ensuring the timely logging and follow-up of facilities and maintenance requests with the Facilities Management team;
• Coordinating the postal service for the Faculty, ensuring efficient and timely distribution of mail.

General administrative support:

• Overseeing the daily administrative operations of the Business Management Department. This includes scheduling meetings, organising departmental events, taking minutes, and maintaining accurate records and correspondence;
• Providing a warm and professional welcome to guests, and directing them to the appropriate personnel within the office;
• Maintaining a tidy and presentable reception area, reflecting the Department's professionalism;
• Managing the diary of the Deputy Director of Business Management, ensuring efficient scheduling and time management;
• Handling telephone enquiries, and taking and relaying messages as necessary.

Job Requirements/Pos Vereistes        

• Matric and at least three year's experience in a similar position;
• Proven experience in an administrative role within a fast-paced environment;
• Strong organisational and time management skills with a keen eye for detail;
• Excellent verbal and written communication skills;
• Proficiency in the Microsoft Office suite and experience with administrative software;
• The ability to work independently and as part of a team, demonstrating initiative and problem-solving skills.

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Duties/Pligte        

IT helpdesk within FoECUA:

• Providing support for an IT helpdesk system;
• Completing and accurate handling of all daily staff and student enquiries/problems;
• Providing effective and efficient service and support to students and staff;
• The ability to transfer computer hardware and software instructions to students and staff;

Report writing;

• A desire to start a career in Information Technology.

ICT hardware and software support within FoECUA:

• Performing user printer maintenance;
• Supporting academic staff in setting up laptops and audio-visual equipment in electronic classrooms, lecture halls and tutorial rooms;
• Effective organisation of electronic classrooms as examination venues and general assistance to ensure that computers are all in working order;
• Assisting with rolling out software in electronic classrooms, lecture halls, tutorial rooms and general user areas;
• Ensuring that the placement of computer equipment and ensuring software requirements are met according to the agreed upon  standards and service levels;
• Securing general equipment and computers according to the required standards;
• Supporting security camera systems, access control and all audiovisual systems within the FoECUA facilities (electronic classrooms and general user areas).

Facilities management assistance:

• Monitoring the general condition of electronic classrooms and other general working venues,including computer equipment, audiovisual projectors, screens, seating, lighting, ventilation and air conditioning, sound equipment, etc.;
• Reporting deficiencies regarding electronic classrooms and other general working venues to the correct parties that are responsible to repair such deficiencies, and monitoring that such deficiencies are addressed timeously and correctly.

Other general tasks:

• Performing certain administrative tasks within the FoECUA environment;
• Maintaining stores and ensuring sufficient stock levels are present at all times and other general consumable materials for the FoECUA;
• Effective performance of additional ad hoc duties as requested by the FoECUA Manager.

Job Requirements/Pos Vereistes        

• Matric / Grade 12 equivalent;
• Computer Literate (Microsoft suite: MS Word, MS Excel and MS PowerPoint);
• Technical IT course attendance (Example: A+, S+, N+ or L+);
• At least two years¿ frontline IT technical support experience;
• The ability to initiate and monitor the solving of technical problems completely independently;
• The ability to work effectively in a team, as well as independently when required to do so;
• Excellent interpersonal skills;
• The ability to effectively transfer knowledge to students and colleagues;
• The ability to function within a multilingual environment.

Recommendation/Aanbeveling        

• An IT (Information Technology) formal qualification (A+ certificate or higher);
• Experience in the use of audio-visual equipment and applications;
• The ability to communicate in Afrikaans.

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Duties/Pligte        

• Providing an effective and efficient general administrative and secretarial service to Property Services with regards to Minor Works and SHEQ Administration;
• Assisting with compiling reports and incorporating statistical data into draft reports;
• Performing routine administrative tasks, e.g., requisitions, work assignment, communication, etc.;
• Following up on purchase orders, contractor liaison, and general financial enquiries;
• Assisting project coordinators with requests and other general administration;
• Reacting to urgent requests and ensuring that the necessary action is taken;
• Handling telephonic and email enquiries and receiving clients;
• Client relationship management;
• Safety, health and environment administration;
• Course and training coordination.

Job Requirements/Pos Vereistes        

• Matric (Grade 12);
• Five years' relevant work experience in project administration at a tertiary institution, or in a similar environment;
• Knowledge of safety requirements, fire drills, etc., within an office and workshop environment;
• Five years' proven experience of working in a client-relationship management environment;
• Excellent verbal and written communication skills in English;
• Excellent computer literacy (MS Office, Outlook, Excel);
• At least two years' experience working with a CMM work management software system and workflows;
• Financial administration skills;
• Excellent skills pertaining to effective planning, problem-solving, decision-making and time management;
• Good analytical ability;
• Accurate record-keeping skills;
• The ability to work independently;
• The ability to work under pressure;
• Organised with good interpersonal relationship skills.

Recommendation/Aanbeveling        

• Excellent verbal and written communication skills in Afrikaans;
• Proven ability to work both on own initiative and as part of a team;
• The ability to develop and maintain positive working partnerships;
• The ability to function under pressure without compromising accuracy;
• Excellent communication and liaising skills and experience.

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Duties/Pligte        

• Establishing and maintaining a clear financial strategy linking the School s financial position with its overall strategy;   
• Advising the management team on key planning issues, including risk analysis and feasibility studies for new ventures;
• Managing annual budget-related responsibilities, including overall financial forecasting, risk analysis, preparation of budgets and allocation of funds;
• Providing strategic guidance on the class fee budgets and ensuring alignment with academic programme strategies;
• Giving strategic guidance with programme budgets and monitoring compliance with financial policies and procedures;
• Collecting, analysing, and maintaining relevant data and management information to inform the Director of the School about internal and external impacts on financial and operational strategies;
• Using advanced programme, project, and problem-solving skills to enhance core business processes and deliver operational excellence;
• Designing, enhancing and maintaining key internal management information and reporting systems, tracking progress, and managing variances;
• Establishing strategic objectives and operational plans and providing team leadership for administrative support services that feed into operations;
• Setting strategic objectives and guiding operational planning for programme administration services;
• Developing, managing, and executing a programme administration strategy which aligns with the overall School strategy to enhance and continuously improve students' experience across all programmes;
• Taking responsibility for strategic projects and overseeing the execution thereof;
• Developing budgets for new initiatives and presenting it to external partners;
• Reporting management information to key stakeholders;
• Directing risk management processes, assessing risks, and maintaining the Risk Register;
• Cultivating an inclusive environment conducive to career building and professional development;
• Ensuring adherence to human resource policies and guidelines in staff appointments;
• Supporting the performance management process;
• Coordinating training and development opportunities for staff. 

Job Requirements/Pos Vereistes        

• A relevant master's degree in business administration, with at least five years  related experience, OR a relevant postgraduate degree in business administration with at least ten years'  related experience; 
• Ten years'  experience in a senior leadership role in a related field;
• Excellent analytical, decision-making, and problem-solving skills;
• Thorough understanding of practices, theories, and policies involved in business and finance;
• Proven ability to manage budgets and develop business plans;
• Proficient operational and financial acumen;
• Strong ethical leadership abilities;
• Strong people skills;
• Excellent written and verbal communication and interpersonal skills;
• Excellent organisational skills and attention to detail;
• Strong project management skills;
• The ability to make projections three to five years into the future;
• Extremely proficient in the Microsoft Office suite.
• The position of Director: Operations at Stellenbosch Business School is an exciting, yet challenging role and the incumbent will be required to have:
• Capacity for strategic thinking, analytical thinking and problem-solving in an integrated and systemic way;
• The ability to establish rapport and credibility, particularly at senior level;
• Acting with integrity in all business interactions;
• Creating high levels of collaboration and effective team building;
• The ability to work under pressure and to manage ambiguity;
• The ability to focus on a wide range of projects simultaneously;
• Strong commercial acumen and the ability to think strategically by translating business needs into operational functional content;
• Leadership ability to motivate and empower others to reach strategic goals;
• Taking initiative and ensuring that plans become actions;
• The confidence and credibility to challenge constructively; 
• Strong influencing, negotiation, and facilitation skills.

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Duties/Pligte        

• Ensuring daily cleanliness and accompanying hygiene of the facility (all areas, including offices, studios, change rooms including saunas, front desk, carpets, flooring, and all facility equipment);
• Ensuring that all members always adhere to facility rules and regulations relating to health, hygiene and cleanliness;
• Productively communicating all facility and equipment related matters to all members when needed;
• Ensuring that all facility-related concerns are communicated to the Health and Hygiene Supervisor in a timely manner;
• Acknowledging every member with a warm and welcoming smile;
• Maintaining a well-groomed, professional, and business-like appearance at all times;
• Conducting yourself in an ethical, honest, and responsible manner at all times;
• Being reliable and responsible at all times;
• Adhering to the Occupational Health and Safety Policies and Procedures;
• Adhering to the Code of Conduct;
• Interacting / communicating with members or service providers in an appropriate manner;
• Adhering to the set dress code.

Job Requirements/Pos Vereistes        

• Grade 10 qualification;
• At least one year of previous work experience as a cleaner;
• Effective conflict management skills and techniques;
• Good verbal and written communication skills;
• Excellent interpersonal skills;
• Good attention to detail.

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Duties/Pligte        

• Assisting members in completing various health and fitness assessments;
• Prescribing effective exercise programmes and advice to members, depending on the individual needs of the member;
• Correcting exercise techniques where and when appropriate, and providing alternative exercises to members based on their needs;
• Being solution-driven and assisting members in solving any queries that may arise from time to time;
• Establishing, maintaining and growing sound, positive relationships with fellow staff members, and organisational Departments, suppliers, vendors, tenants and gym members;
• Ensuring that all weights and equipment are neatly and correctly stored and accessible at all times;
• Ensuring that members adhere to the various access control processes;
• Willingness to teach floor and studio-based exercises set to music (express classes);
• Ensuring ethical, honest and responsible conduct at all times;
• Ensuring adherence to Occupational Health and Safety regulations, gym rules and organisational policy and procedures at all times;
• Performing all necessary administrative functions for the position.

Job Requirements/Pos Vereistes        

• Relevant qualification in Fitness;
• Experience in the sport/health/fitness industry, including experience with gym equipment, exercise benefits, physical and health assessments and the interpretation thereof;
• Excellent customer service and interpersonal skills;
• Good attention to detail;
• Excellent written and verbal communication skills;
• The ability to thrive in a team within a diverse work environment;
• Good conflict management skills;
• Willingness and availability to work after hours and on weekends.

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Duties        

• Coordinating the administrative component of the Department, including providing assistance to the Departmental Chair, conducting departmental secretarial and administrative duties, and coordinating departmental functions;
• Administration of the departmental cost points and processing all financial transactions of the Department, including obtaining quotations from service providers and all forms of payment on the Stellenbosch University (SU) financial system;
• Academic administration of undergraduate and postgraduate students within the Department;
• Coordinating networking with other University Divisions such as IT, HR, Finance, Facilities Management and Campus Security;
• Handling enquiries from and liaising with staff, students, service providers and the public;
• Administration of social impact projects.

Job Requirements    

• A financial or administrative diploma / certificate, or an equivalent qualification, with at least three years  working experience in finance and office administration;
• A high level of computer skills and proficiency in Microsoft Office and especially Excel;
• Excellent written and verbal communication skills;
• Excellent organisational skills;
• The ability to work well under pressure and within deadlines;
• The ability to work independently, to be pro-active, to take full responsibility for projects and to deliver work of an exceptional standard;
• The ability to function in a multilingual and diverse environment.