Open Roles at Astron Energy (Pty) Ltd.

Job Summary:

Overall responsibility to drive compliance at terminal level to the Stock Control Standard, SAP, EDI and Fuelfacs policies and procedures.

• Accountable for performing the following critical tasks with emphasis on accuracy and quality:
• Daily to Daily Stock Reconciliation, Customer Queries
• Creating Purchase Orders on ARIBA (SAP)
• Daily/Weekly/Monthly inventory reconciliation
• Out of tolerance inventory loss/gain investigations
• Explanations and execution of corrective action plans.
• Ensure Hauler payments, query are resolved timeously
• Fosters compliance culture at the facility through effective execution of all administration controls which include but are not limited to: Hauler Payments, User Access, SOX controls RTS, JRNL’s and Credit/Debit notes
• Collaborates with plant management (Terminal Manager) in addressing gaps and trends from Stock Control Administrative reviews.
• Ensure corrective actions are implemented and “open” items from Audits are closed in prescribed time
• Handling and processing of Joint Venture accounts
• Relief Compliance Administrator as and when required

Daily basis  to drive  overall responsibility to drive compliance at terminal level to  Stock Control Standard, SAP, EDI and Fuelfacs policies and procedures.

Professional Qualification and Certifications:

• Senior Certificate and 3-years Tertiary qualification in Finance, Accounting, Business Management or Supply Chain

Work Experience:

• 3-5 years experience in finance, accounting, reconciliation

Knowledge and skills:

• Analytical Thinking and Problem Solving
• Attention to Details
• Business and Financial Acumen

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Job Summary: 

The purpose of the Site Co-Ordinator’s role is to be the single point of contact between the project team (Uphondo) and the Branded Marketers during all the life cycle of a re-branded site. The purpose of this role is also to keep the Relationship Managers aligned with project activities and to ensure we maintain a good and strong relationship between the Retailer/ BM and AE.

This is a fixed term contract with an end date of 31 December 2026.

Responsibilities

• Understand Astron Energy business objectives and support Astron Energy’s relationship with Retailers and Landlords
• Understand and ensure that high level project communications reach the relevant Retailers via Branded Marketers
• Responsible for the communications between the project and AE  Relationship Managers
• Responsible for the communication between the project and Uphondo Regional Project Manager
• Responsible for the communications between the project and Retailer via Branded Marketers
• Assist Uphondo with site surveys and keeping the Retailer and Landlords informed of site surveys
• Responsible to escalate any project issues to the Retail Sites Lead
• Will use the information from the live Site list and Smartsheets schedule to inform the Retailer and Landlords on a regular basis when their site/s will be rebranded
• Escalate any specific message or communication needs to the Retail Sites Lead as and when needed
• Assist in updating and keeping the Smartsheets programs live and accurate
• Ensure BM’s are billed for cost contribution as per the agreed model and track to conclusion

Skills

• Good communication skills
• Understanding of Astron Energy Retail network and agreements
• MS Excel proficiency
• MS Outlook proficiency
• Ability to learn how to use Smartsheets (cloud-based programming tool) as planning, monitoring and control tool

Experience

• Past working experience in the Oil and Gas Retail sector similar to the experience of a Astron Energy Territory Manager or Business Consultant role

Qualifications

• As a minimum Matric or grade 12
• Relevant post matric qualifications in Commerce or Communications or Retail

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Job Summary: 

Management of Individual Customer Profitability metrics across all product sold to a given customer incl. P&L, Financial Responsibility for Product Sales and Balance Sheet in respect of allocated customers (Lubricants and Fuels

• Monitors monthly performance and agreed action plans to ensure Volume and Margin targets are achieved.
• Manages associated operating expenses and CAPEX budgeting against given set of customers.
• Responsible for area value chain optimization plans to maximize gross margin.
• Ensures IDC customers are profitable in terms of Supply Chain and Customer Profitability (SCCP) direction.  
• Plans and executes sales & marketing strategies, processes, programs, standards and operations across the various classes of trade for fuels and additional profit centers, consistent with the Business Plan.
• In the IDC channel, carefully monitors the market and competitor moves and strategies to identify new business opportunities, volume growth opportunities and solutions for customers related to growing business.
• Successful incumbent must demonstrate and role model Key Leadership behaviors:
• Results: Business case driven and stretch goal oriented while constantly challenging the cost of how we do things.
• Speed: Tolerate higher risk, demonstrate urgency & decisiveness.
• Simplicity: Set priorities and ensure work is fit for purpose

Qualifications, Knowledge, Skills Required:-  

• Senior Certificate and a Commercial Degree
• 3-5yrs Commercial sales experience preferably in a IDC environment. 
•  The incumbent needs to have a clear view of customer profitability and NOI drivers.
•  Incumbent will exhibit a clear understanding of Marketing operations within South Africa and the ability to develop strong relationships with customers.
•  Demonstrates an ability to enforce all terms and conditions of all product agreements.
•  Incumbent must have strong financial, analytical skills, and a solid working knowledge of SAP, PC software applications (i.e. Excel, Word, Outlook & PowerPoint),
•  Must be in possession of a good understanding of the oil industry in RSA, the environment in which the company operates, and the overall Marketing objectives and vision in order to ensure alignment of goals with strategic direction.
•  Needs minimal supervision & at times will operate under tight or stringent deadlines.
•  Strong negotiation and consultancy skills required.
•  Collaboration with other functional groups in order to execute for enterprise value.

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Job Summary

Ensures compliance to the Occupational Health & Safety Act (OHASA), Corporate Health & Medical protocols and Compensation for Occupational Injuries & Diseases (COID) legislation. 

•  Implements best practices as shared by Corporate Health & Medical.
•  Manages Refinery Clinic including:
  •  Procuring of medicines.
  •  Sourcing & managing of Locums.
  •  Maintenance of clinic equipment. 
  •  Interfaces with the following:
  •  Refinery Doctor.
  •  Occupational Hygiene Specialist.
  •  Corporate Health Specialist (Nurse / Sister).
  •  Designated hospitals.
  •  Company Corp Health & Medical team to ensure alignment of treatments and protocols. 
  •  IMT – Senior standby’s (IC, Safety Officer & Ops)
•  Conducts clinic screening on employees, entry and exit medicals, return to work medicals, and offers advice on healthcare as and when required. 
•  Report monthly incidents, accidents, and injuries for assessment. 
•  Assess and manage disability cases.
•  Performs routine drug testing and flags employees for Employee Assistance Program (EAP). 
•  Participates in Health risk assessments and amends the medical surveillance program based on results. 
•  Provides telephonic and/or face-to-face first-aid advice, self-care/homecare, symptom management techniques, referral for ergonomic interventions and referral for medical evaluation. 
•  Coordinates Repetitive Stress prevention process for the Refinery.
•  Identifies the required content of first-aid kits and sources for its availability and ensures first aid kits are maintained. 
•  Maintains country medical protocols, medical procedures, and medical forms.  
•  Performs Incident Management Team (IMT) Senior Standby’s.

Key Performance Indicators:

•  Occupational Health Safety (OHS) Risk Assessments.
•  Biological Monitoring.
•  Lost Time Injury Frequency Rate (LTIFR) management.
•  Wellness & OHS Program effectiveness - Coordinates employee wellness programs for the Refinery, rollouts corporate wellness programs as identified by Regional and Corporate wellness departments.
•  Maintain and secure employee medical records.
•  Ensure compliance with medical documentation. 
•  Manage stock control for medical supplies.
•  Performs injury case management in accordance with Early Injury Management (EIM)Process to prevent injuries from escalating to more serious injuries. 
•  Conduct blood tests and offer counselling. 
•  Organize annual employee medical surveillance screenings. 
•  Ensure family planning materials availability. 
•  Manage company Clinic licensing and first aid supplies.

Interpersonal Skills: 

•  Professionalism. 
•  Communication.  
•  Planning and organising.
•  Decision-making. 
•  Diversity management. 

Knowledge: 

•  Statutory legislation. 
•  Industry workplace hazards. 
•  Compensation Commissioner procedures. 
•  Employees Awareness Program (EAP). 
•  Microsoft Office. Primary health care.
•  Nursing Administration.
•  Computer literate.
•  Administrative Skills.

Qualifications: 

•  Grade 12 – (Required)
•  B-Tech Degree / Degree in Occupational Health Nursing - (Required)
•  Registered with the South African Nursing Council (SANC) – (Required)
•  Registered with South African Society of Occupational Health Nursing (SASOHN) – (Required)
•  Dispensing Certificate/ Competency – (Required)
•  Qualified do perform Audiometry – (Required)
•  Qualified to perform Spirometry – (Required)
•  Qualified to perform Vision Testing – (Required)

Work Experience: 

•  3 - 5 plus (+) Years of relevant experience (Industry base – Petrochemical, Oil & Energy).
•  5 + Years relevant experience.
•  Capacity to implement and maintain standards of heath practice required from accredited bodies and appropriate health legislation.
•  Must be prepared to be flexible in working hours or shifts when required.
•  The ability to actively participate as a member of a team to achieve goals.

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Job Summary 

The Sales & Marketing BRM is a strategic partner with the Sales leadership teams, as well as the internal and external sales support groups and partners, and drives thought-leadership to bring innovation and value to these departments.

They manage the end-to-end IT portfolio of applications and ensure spend is aligned to strategy, value office and follows governance and procurement processes.

This role partners closely with key business stakeholders to ensure IT demand is captured, prioritised and planned effectively giving visibility to both business and IT on IT demand and supply and provides alignment with the overall IT Strategy and roadmap.

This role will also ensure that all commitments to business can be achieved and prioritised effectively but also partner with business to proactively offer and support in any technology efficiency / improvements. This role forms part of the IT leadership team.

Roles & Responsibility (but not limited to):

• Lead a team of IT professionals to deliver support and value to the BU in order for it to meet its strategic objectives.
• Direct and manage the provisioning of IT services to the sales operations of the business.
• They will act as a point of escalation for the IT build and run teams within this business tower and also be a key point of contact for business stakeholders for IT demand.
• Maintain demand process for new proposals with overall responsibility for steering these proposals through the early phases of approval
• Develop and enhance relationships with key business stakeholders, actively manage their expectations & monitor satisfaction levels
• Address sales and marketing demand by capturing high level technology requirements
• Ensure high level technology impact analysis is provided to business for faster decision making and demand planning
• Develop training, maintenance, implementation, upgrade, enhancements, safety procedures, protocol, and documentation where required
• Work with the senior management team to develop business plans, budgets, IT strategy, and other key targets for the IT department
• Provide leadership, direction, and coordination for IT activities between sales and marketing support business departments
• Develop expense and capital budgets, gain approval, analyse monthly variances, and lost opportunities and operate the IT department within budget parameters.
• 24/7 availability in order to resolve critical issues
• Provide overall oversight and management guidance for all vendors to ensure compliance to agreed SLAs
• Assure prompt and effective action is taken to resolve technical problems and minimise repetitive discrepancies through continuous improvement efforts
• Manage and provide oversight for end-to-end service delivery from Sales and Marketing IT team (including ecosystem partners and third parties) to business
• Contract Management - Evaluates a potential service provider’s reputation, resources and expertise
• Carry-out all required contract negotiations for new and existing contracts with third parties
• Regular presentations and updates at leadership forums e.g. Sales LT’s, Franchise Advisory Councils, Exco’s, Partner forums, etc.
• Responsible for driving and ensuring IT compliance and security standards are maintained at all times.

Professional Qualification and Certifications:

• Bachelor’s Degree in Computer Science, Information Systems or other related field, or equivalent work experience.
• SAP certification and/or experience preferred, especially SAP SD and Hybris/Commerce Cloud
• CRM certification or experience preferred

Work Experience: 

• 10 or more years IT experience, preferably in a Retail environment
• 5+ years management experience, preferably in a business facing / client facing role

Knowledge and skills:

• Strong strategic partnering skills with IT and business stakeholders
• Strong leadership skills
• Ability to work under pressure, with tight deadlines and a ‘can-do’ attitude
• Thought-leader and change agent to drive innovation and change at a strategic level that delivers maximum business value
• Extensive knowledge of IT systems and application architectures – highly skilled and experienced in development and operational support of IT systems
• Deep understanding of the retail technology stack to include OS, DB, middleware, POS, Loyalty, Card processing, IoT, application layer, virtualisation, and cloud technologies
• Strong verbal and written communication skills

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Job Summary

The Operating Management System (OMS) Implementation Team Lead will coordinate all OMS activities on behalf of all Astron Energy BUs with 60% of the time supporting the Refinery and the balance to supporting the rest of the BUs.

The duties will include the following:

• Accountable for closing OMS gap closure actions.
• Develop an overall OMS change management plan.
• Provide progress reports to the OMS Steering Committee.
• Serve as BU contact for the remaining gap assessments.
• Where required, serve as Sub-element owner for Astron Energy.
• Coordinate OMS standard deviation management.
• Review and rewrite (where necessary) all procedures to align with the OMS elements.
• Establish a central document repository of OMS documentation.
• Develop and conduct BU OMS training.
• Conduct BU self-verifications (Tier 1) and support BUs with Tier 2/3 audit preparation including Engineering & Ops barrier assurance.
• In addition, the team will support the following initiatives:
  • Document Management System (CDMS) update project. Approximately 5000+ documents for the Refinery which requires review and alignment with OMS.
  • DRR action close out, 23 actions
  • Operational discipline gameplan

The OMS Implementation Lead will integrate all activities across the Astron Energy BUs and provide consolidated feedback to the required stakeholders. The internal stakeholders include the following:

• Refinery Leadership Team
• Logistics Leadership Team
• Retail Leadership Team
• SHEQ Exco Committee
• OMS Steering Committee
• SHEQ Centre OMS

Professional Qualification and Certifications:

• Bachelor’s degree in engineering or similar relevant technical degree.
• At least 10 years of experience in Operations, Reliability, Maintenance, Technical or SHEQ field in the oil and gas industry.
• At least 3 years of experience as a supervisor.

Work Experience:

• Experience with refinery operations, maintenance execution, project management, process safety, personal safety, environmental management and or auditing.
• Experience in supporting project managers and initiative owners in managing changes. Experience as an MRR/Blueprint workstream lead would be advantageous.
• Ability to challenge the status quo and develop effective strategies for change.
• Ability to facilitate conversations and communicate effectively with stakeholders at various levels within the organisation.

Knowledge and skills:

• Excellent interpersonal and communication skills, including experience working as a team member and leading teams.
• Ability to establish priorities and manage multiple priorities.
• Ability to understand the business drivers and convert this into specific change management strategies.
• Excellent English communication, presentation and report writing skills.
• Strong project management skills.
• Ability to operate at multiple levels and take a hands-on approach.
• Excellent people skills, able to work across discipline and managerial boundaries, up to the executive management level.

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Job Summary

Provides cover for terminal staff in operational and administrative positions requiring knowledge of all terminal operations and systems. This includes operating procedures, maintenance processes, stock control standards and HES policies and processes, Lead Operators and Operations Administrators (Compliance, Accountants and Invoicers).

• Lead Operators - Responsible for execution of day to day operational activities at proprietary Terminal including Product receipts / Pipeline operations relating to scheduling, Transfers, Loading rack operations, Tank operations, Quality control, Routine maintenance, OE/HES, Stock control and reconciliation with regards tank operations to the Stock Control Standards.
• Compliance - Actively drives Compliance and Controls at Terminals to ensure adherence to Stock Control Standards. Address gaps and trends from Stock Control Administrative and Audit reviews.
• Accountants – Overall responsibility to drive compliance at terminal level to the Stock Control Standard, SAP, EDI and Fuelfacs policies and procedures. Performs all inventory reconciliations (daily and monthly)
• Invoicers - Executes shipment & invoicing processes for products delivered from terminals to customers, third party or proprietary facilities (Fuelfacs/SAP). Create filling advise note (FAN) on Fuelfacs for all bulk loadings (Own, BM, COC, etc.)
• Lead the Logistics organization in the safe, reliable and efficient terminal operations and secondary transportation at the Terminals consistent zero accidents, zero incidents and ROCE.
• Full accountability for the safe, reliable and efficient storage and distribution of products including delivering financial performance metrics; joint accountability for achievement of target performance for ROCE and OEAT (NOI).
• Accountable for Service Delivery Reliability to Customers.
• Accountable for the co-ordination of the terminal and transportation operations
• Provides administrative and analytical support to Terminal Leadership as required in order to support and optimize the business. 
• Responsibilities include: Cost analysis, inventory reconciliation, BI Hauler In transit Loss/gains, PO’s/SO’s in Ariba and other regulatory paperwork/interface that may include economic analysis of operational alternatives/business scenarios. 
• Provides analytical support to track compliance with OE/HES, operational standards, and other initiatives as well as stock control analysis and incident investigations
• Assist in incident or loss investigation, agreed on corrective actions and ensure timely completion thereof.
• Stewards the LPS process by ensuring that Terminal staff are conducting an adequate number of observations and that action items are completed on a timely basis. Attend  Safety Meetings, Stand Downs,
• Responsible for Loss Prevention System Observations (LPOs) and Job Loss Analyses (JLAs). Reporting of all incidents in line with IIR , EIM and other related processe
• Creating Purchase Orders on ARIBA
• Collaborates with facility management (Terminal Manager) in addressing gaps and trends from Stock Control Administrative reviews
• Ensure Hauler payments, query are resolved timeously
• Issue permit to work for contractors performing any maintenance work at the facility
• Conduct terminal induction and perform inspections for the issue Safe Loading Pass for vehicles

Professional Qualification and Certifications:

• Senior Certificate and Advanced Diploma or Degree in Operations, Supply Chain, Finance or equivalent

Work Experience:

• 3-5yrs Logistic/Supply Chain terminal/depot and operations experience
• Petroleum Experience (Oil and Gas)
• Stock Counting/Reconciliation/Invoicing
• Ability to work shifts

Knowledge and skills:

• Numeracy skills
• Computer Literacy
• Terminal Equipment, operational/production/manufacturing knowledge
• Analytical thinking/Problem Solving
• Communication
• Supervisory