Recruitment Vacancies at Stellenbosch University

Duties    

• General cleaning duties: responsible for cleaning and maintaining the  undergraduate laboratory facilities during the year (sweeping and mopping the floor, washing surfaces, filling the distilled water containers, etc.), as well as cleaning specialised laboratory areas as per standard operating procedures;
• Providing support for undergraduate practicals: responsible for preparing and maintaining workspaces in the undergraduate laboratory for practical sessions as instructed by the responsible technical officer (packing out and rinsing glassware, consumables, and equipment used during the practicals), removing used glassware and equipment after each practical, washing and drying, and packing away in time for the next practical;
• Providing support for research activities: responsible for performing the daily autoclave run; biological and chemical laboratory waste removal; monitoring and maintaining liquid nitrogen containers (collecting and refilling liquid nitrogen containers); receiving gas cylinders deliveries and replacing gas cylinders in the gas store; moving flammable substances to and from storage; maintaining consumables, and preparingchemical solutions used in the specialised laboratory areas;
• Providing general departmental support: responsible for managing the  departmental cleaning materials; general collection and delivery duties; moving furniture; the transport of official visitors to the Department; and reporting maintenance issues to Facilities Management;
• Must be available during the December/January holiday period for carrying out essential services as emergency back-up person, e.g., liquid nitrogen refill, to respond to fridge/freezer alarms, etc.;   
• Providing general assistance with ad hoc tasks.

Job Requirements    

• A National Senior Certificate (Grade 12) with Physical or Life Sciences as school subject, and at least two years' practical work experience within a comparable laboratory environment;
• Computer literate with knowledge of MS Office;
• Good communication skills in English;
• Proven ability to correctly interpret and execute assigned tasks;
• Proven ability to show initiative, and to identify and solve problems;
• Proven ability to work independently, as well as part of a team;
• Proven experience in working with labware, laboratory equipment and chemicals;
• The physical ability to move gas cylinders, liquid nitrogen containers and other heavy equipment;
• A valid driver's licence.

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Duties    

General office management:

• Departmental contact person (telephone and email) and handling general enquiries;
• Providing general administrative and secretarial support to staff. 
• Academic support service:
• Liaising with prospective undergraduate and postgraduate students in terms of general programme information and auditions, in cooperation with the programme coordinators;
• Facilitation of undergraduate and postgraduate student registration;
• Scheduling departmental class, venue and relevant exam timetables;
• Collating, capturing and controlling exam papers and marks;
• Organising internal and external examiners and moderators;
• Administrating departmental bursaries and competitions;
• Managing the biometric system to tally student concert attendance.
• Operational support for the core activities of the Department:
• Taking minutes during meetings;
• Organising receptions within the Department and liaising with service providers;
• Assisting with updating and maintaining the departmental website;
• Assisting with travel and accommodation arrangements for staff.

Job Requirements    

• Grade 12, as well as a relevant higher education qualification;
• Administrative work experience;
• Experience in a higher education environment;
• Proven computer proficiency in the Microsoft Office package (Word, Excel, PowerPoint and Outlook);
• Excellent verbal and written communication skills in Afrikaans and English;
• Strong interpersonal skills;
• Proven organisational skills;
• The ability to perform under pressure;
• The ability to work independently and apply own initiative.

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Duties    

• Positioning Stellenbosch University as a tertiary institution of choice;
• Providing outstanding customer service;
• Disseminating information relating to our academic offering to assist prospective students and their parents to make an informed decision;
• Coordinating on-campus activities for school groups and individual visitors;
• Marketing Stellenbosch University through presentations on various in-person and online platforms which can include, but are not limited to, information sessions at schools for learners, teachers and parents, and participating in programme fairs (career exhibitions);
• Effectively managing relationships with internal as well as external stakeholders;
• Contributing content required for the launch of digital application and conversion campaigns;
• As part of a project team, executing interventions aimed at improving the application and enrolment rates of prospective students;
• Assisting prospective students from the designated groups with the application and registration process;
• Establishing and maintaining a database of high-prospect candidates;
• Compiling monthly reports on activities, reach and impact;
• Conducting market and marketing research to provide detailed insight on the behaviour of specific market segments and aligning it to global best practices.

Job Requirements    

• A relevant bachelor's degree;
• At least two years' working experience in a similar environment;
• Full proficiency in Afrikaans and English;
• Outstanding written and verbal communication skills; 
• The proven ability to present comfortably to large and smaller audiences;
• Good organisation and administrative skills;
• Good interpersonal skills;
• The ability to perform under pressure;
• The ability to work effectively as part of a team;
• A valid driver's licence;
• Willingness and availability to travel often and to work irregular hours and over weekends when necessary;
• Full computer literacy.

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Duties    

• Rendering administrative, logistical, and secretarial services to the manager and staff of the Risk Management and Campus Security subdivision at the Tygerberg, Bellvillepark and Worcester campuses of Stellenbosch University;
• Compiling duty rosters for the in-house security staff of Tygerberg campus;
• Compiling payment schedules for payment of shift allowances, overtime allowances and statutory allowances payable to in-house security staff at Tygerberg campus;
• Serving as leave administrator for in-house staff of Risk Management and Campus Security at Tygerberg campus;
• Keeping log sheets of patrol vehicle usage as well as maintenance records of patrol vehicles in conjunction with SU Transportation Services and vehicle maintenance service providers;
• Managing uniform procurement and uniform exchanges for in-house staff, and liaising with Procurement Services regarding the procurement of uniforms for security staff;
• Keeping records of CCTV service requests and liaising with Information Technology regarding the maintenance and repairs of CCTV equipment;
• Renewing SUNid registrations and creating new SUNid users for Campus Security at Tygerberg and satellite campuses;
• Compiling graphs on CiMMS and PowerPoint from incident records to serve as visual illustrations of incident trends;
• Taking the minutes at meetings between the Ops Manager and the shift-leaders as well as any other meetings chaired by the Ops Manager: Risk Management and Campus Security, Tygerberg Campus;
• Capturing all invoices received by Risk Management and Campus Security and following through until service providers have been paid; 
• Keeping and managing records on the online asset register procured and / or used by the Risk Management and Campus Security Division at Tygerberg Campus;
• Managing the effective use of office equipment such as the photocopier machines and other relevant equipment;
• Managing the Department's requisitions, procurement of stationery and goods received on the internal financial system; 
• Rendering administrative and secretarial support to the Operations Manager, Risk Management and Campus Security;
• Handling telephonic enquiries and receiving clients;
• Taking messages when the Operations Manager is not available;
• Providing supportive access control services to specific Faculty Departments, including Sunskill, SUNLOC and the Desmond Tutu Foundation;
• Updating PSIRA records for in-house personnel of the Risk Management and Campus Security Division;
• Capturing supporting documents and finalising incident reports for distribution;
• Supporting the Occupational Safety Organiser with organising and conducting evacuations and other related emergency drills and training;
• Assisting the divisional head by attending planning meetings for large gatherings and other campus activities, such as welcoming events, etc.;
• Acting as administrator of the Division's WhatsApp groups;
• Verifying the correctness and accuracy of information entered into the electronic incident register. 

Job Requirements        

• NQF 6 in a secretarial, financial, or related area;
• Three years' relevant work experience at a tertiary institution, security or  similar environment;
• Excellent verbal and written communication skills in English;
• Excellent computer literacy (MS Office, Outlook, Excel);
• Financial administration skills;
• Excellent skills pertaining to effective planning, problem-solving, decision making and time management;
• Good analytical ability;
• Accurate record-keeping skills;
• The ability to work independently;
• The ability to work under pressure;
• Organised with good interpersonal relationships.  

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Duties        

• Undergraduate and postgraduate teaching across the lifespan;
• Clinical supervision of undergraduate and postgraduate students;
• Active involvement in the development of undergraduate and postgraduate teaching modules;
• Research supervision in the focus areas of the Division and Faculty;
• Participating in the teaching, research and community activities, as well as projects of the Division, Department and Faculty;
• Publication of research;
• Academic administration and management;
• Clinical service provision and consultation in relevant clinical areas.

Job Requirements    

• Master's-level qualification in Occupational Therapy;
• Registrable with the Health Professions Council of South Africa as an occupational therapist;
• Proven experience in university teaching, or supervision of students in the clinical setting and/or in research (undergraduate, graduate, or postgraduate);
• The ability to communicate in more than one official South African language.

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Duties        

• Manufacturing and debugging of systems and subsystems for research projects (e.g., electrical, electronic and PCB circuits);
• Providing advice and guidance regarding electronic and/or mechanical design to colleagues and students;
• Maintaining and repairing machinery and equipment;
• Providing technical and logistical support to students with practicals and project work;
• Undertaking occasional project-related local travel.
• For the Senior Technician, the following additional duties:
• Designing, or assisting in designing, systems and subsystems for research projects;
• Assisting with managing the workshop;
• Supervising / mentoring technical staff.

Job Requirements    

Technician:

• National Certificate in Electronic or Mechatronic Engineering (NQF level 5 or equivalent), or higher;
• At least three years' technical experience in support of a technical qualification.

Senior Technician:

• National Diploma in Electronic or Mechatronic Engineering (NQF level 6 or equivalent), or higher;
• At least seven years' technical experience in support of a technical qualification;
• At least two years' experience in taking responsibility for the execution of projects.
• The ability and willingness to learn new skills and to undergo further training;
• The ability to interpret mechanical drawings for the manufacturing of parts or sections of instruments;
• The ability to work independently and in a group setting;
• Good general computer skills (e.g., MS Office);
• Experience with interpreting electronic circuits and manufacturing electronic systems;
• Experience with electronic-related Computer-Aided Design (CAD) software (e.g., Altium, KiCAD);
• Good communication skills;
• The ability to handle physically demanding work;
• Effective planning, prioritising and time management skills;
• Experience in a manufacturing workshop environment;
• A valid driver's licence.