Administrative Officer - Faculty of Arts and Social Sciences Department of Music at Stellenbosch University

Duties    

General office management:

• Departmental contact person (telephone and email) and handling general enquiries;
• Providing general administrative and secretarial support to staff. 
• Academic support service:
• Liaising with prospective undergraduate and postgraduate students in terms of general programme information and auditions, in cooperation with the programme coordinators;
• Facilitation of undergraduate and postgraduate student registration;
• Scheduling departmental class, venue and relevant exam timetables;
• Collating, capturing and controlling exam papers and marks;
• Organising internal and external examiners and moderators;
• Administrating departmental bursaries and competitions;
• Managing the biometric system to tally student concert attendance.
• Operational support for the core activities of the Department:
• Taking minutes during meetings;
• Organising receptions within the Department and liaising with service providers;
• Assisting with updating and maintaining the departmental website;
• Assisting with travel and accommodation arrangements for staff.

Job Requirements    

• Grade 12, as well as a relevant higher education qualification;
• Administrative work experience;
• Experience in a higher education environment;
• Proven computer proficiency in the Microsoft Office package (Word, Excel, PowerPoint and Outlook);
• Excellent verbal and written communication skills in Afrikaans and English;
• Strong interpersonal skills;
• Proven organisational skills;
• The ability to perform under pressure;
• The ability to work independently and apply own initiative.