The University of Fort Hare is in the Eastern Cape and has 3 campuses in Alice (Main), East London and Bisho. It is an academic institution offering degrees - Bachelors, Honours, Masters and PhDs. It is famous for having many of Africa's academics, politicians and business people as its students.
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MINIMUM REQUIREMENTS:
- Doctoral Degree
- Associate Professor or above
- Minimum of 8 years of experience in postgraduate and/or staff training and development
- At least 3 years of managerial experience in a higher education institution
- Proven track record of publications in DHET accredited journals
- Experience in postgraduate supervision
Added Advantage
- NRF rating will be an added advantage
KEY ROLES & RESPONSIBILITIES INCLUDE:
Postgraduate Support Programme:
- Design, implement, and evaluate capacity development programs aimed at increasing postgraduate enrolment and completion rates
- Oversee the development of training materials that enhance academic skills and research competencies for postgraduate students
- Facilitate mentorship programs for postgraduate students
- Facilitate support networks for students to share experiences and resources related to postgraduate studies
Research Capacity building for Academics:
- Strengthening research capacity of academics
- Enhancing postgraduate supervisory capacity
- Enhancing academic writing skills
Collaboration with Faculties and other Administrative Departments:
- Work closely with academic faculties to identify specific needs and challenges faced by postgraduate students and emerging researchers
- Facilitate workshops and training sessions for faculty members to support postgraduate mentorship and development
Policy Development:
- Develop and implement policies related to postgraduate training and staff capacity building within the institution
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MINIMUM REQUIREMENTS:
- A relevant Masters qualification
- Minimum of five (5) years’ experience in management in higher education environment
- Minimum of three (3) years’ experience in partnership development and management
- Minimum of two (2) years’ experience in study abroad development and management
KEY ROLES & RESPONSIBILITIES INCLUDE:
INTERNATIONAL AND LOCAL PARTNERSHIPS MANAGEMENT
- Develop and review an internationalisation barometer for the university
- Develop a full suite of partnership-enabling documents in collaboration with the Registrar’s Office (e.g. MoUs, MoAs, SLAs, etc)
- Identify, initiate, and manage (strategic) partnerships with international and South African academic institutions and entities
- Negotiate and formalise Memoranda of Understanding (MoUs) and partnership agreements with the Faculties and Departments
- Coordinate joint initiatives such as collaborative research, collaborative degrees, staff exchanges (academic and support), and community engagement projects
DEVELOPMENT AND OVERSIGHT OF THE STUDY ABROAD PROGRAMME
- Design and manage inbound and outbound mobility programmes including semester exchanges, short-term study tours, and international internships
STRATEGIC PLANNING AND REPORTING
- Monitor the implementation of the university’s internationalisation and partnership strategies
- Monitor adherence to the university’s policy on collaborative degrees
- Monitor and evaluate programme outcomes and prepare annual reports and impact assessments
- Manage budgets and seek external funding for mobility and partnership initiatives
STAKEHOLDER ENGAGEMENT
- Work closely with internal departments (faculties, student affairs, finance, etc) to support partnership and mobility activities
- Represent the university at local and international conferences, fairs, and partner meetings, including the International Education Association of South Africa (IEASA)
- Liaise with government bodies, embassies, and funding agencies to support programme development
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Key job functions
Financial statements, planning and compilation
- Development of the AFS plan including changes in policy, standards and circumstances
- Compilation of the University and Group AFS and manage the inputs per the plan informing the compilation
- Group journals for consolidation AFS
- Reconcile pre- and post-trial balances per ITS to the audited trial balance.
- Facilitate the closing of the system with journals from the audit process and year end closures.
Audit planning, stakeholder management and quality control
- Role of audit controller during the audit process.
- Manage distribution and receipt of auditor requests and management responses with review on submissions.
- Develop audit intervention plan to address the audit findings
- Progress reports to the Director Finance and CFO on the progress of these intervention plans.
- Receive Finance related internal audit reports and maintain tracking on these recommendations following distribution and return from managers
- Provide progress reports to the Director Finance and CFO on the progress against the internal audit recommendations
In year financial reporting
- Coordinate the compilation of mid-term reports and Interim Financial statements
- Prepare journals and pro-forma adjustments as required for financial reporting
- Prepare financial and narrative reporting and inputs for the mid-term report
- Address any internal auditor’s queries on the report.
Ensure compliance with relevant taxation laws and requirements
- Coordinate and lead role in the Value Added Tax (VAT) return automation and preparation on the monthly VAT return.
- Assist in engagements with SARS on technical queries regarding Pay As You Earn (PAYE) and other components of taxes
- Coordinate and review annual income tax returns of the University;
- Implement the annual VAT apportionment ratio calculation.
Entity financial and compliance oversight
- Quarterly report on all UFH entities financial analysis and interpretation of financial results, loan accounts and distributions
Compliance with laws and regulations
- Development of a monitoring and compliance dashboard for the Finance department
- Support project analysis, validation of plans, and ad-hoc requests
- Ensure compliance with accounting policies and regulatory requirements
- Contribute to policy and procedure development.
Control processes
- Financial reporting review on monthly basis
- Control dashboard reporting prepare, manage data inputs and storage
People management
- Assist and facilitate capacity building and continuity in reporting areas
- Implement the performance management process that measures and evaluates progress against the goals of the University.
- Develop own performance agreements and development plans and assist for all staff in the Unit within set timeframes
- Manage staff performance and expectations on a regular basis
- Fill vacancies within the unit timeously
- Create environment that is aware of ethical considerations
Minimum qualifications and experience
- Bachelor of Commerce (NQF7) in Accounting, Postgraduate diploma, CA(SA)
- 8 years experience of which 5 have been at a supervisory level in a large or complex organisation
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MINIMUM REQUIREMENTS:
- A relevant Masters qualification
- Minimum of five (5) years’ experience in higher education management
- Minimum of three (3) years’ experience in international student recruitment, marketing & promotion
- Minimum of three (3) years’ experience in international student services
- Minimum of three (3) years of international credentials interpretation and evaluation
KEY ROLES & RESPONSIBILITIES INCLUDE:
STRATEGY DEVELOPMENT
- Strategically lead international student recruitment by developing and executing plans aligned with the institutional enrolment targets and faculty specific goals
- Ensure regulatory compliance with local and international education policies including credential articulation and visa requirements
- Monitor global trends and performance to optimize recruitment efforts and achieve international student enrolment targets
- Support faculties and research entities in developing strategies for recruiting postgraduate students in relevant focus areas (including the defined research niche areas)
INTERNATIONAL STUDENT SUPPORT SERVICES
- Deliver comprehensive support services for international students and postdoctoral fellows, including pre-arrival guidance, onboarding, orientation, and ongoing academic, psychosocial, and cultural integration support
- Oversee visa and immigration compliance, offering assistance with applications, renewals, medical aid registration, and reporting to the Department of Home Affairs
- Facilitate student well-being and success through tailored programmes covering accommodation, healthcare, academic and language support, career development, and emergency response planning
INTERNATIONAL STUDENT RECRUITMENT
- Lead and coordinate international student recruitment efforts across all faculties, including the design of marketing campaigns and promotional materials tailored to diverse global audiences
- Establish and maintain strategic relationships with international recruitment agencies, funding bodies, and education networks to expand University of Fort Hare’s global reach
- Ensure alignment and collaboration with internal and external stakeholders to support internationalisation goals and uphold administrative and regulatory standards
ADMISSION PROCESSES
- Manage undergraduate international admissions, including application assessment, selection, and coordination with faculties, other relevant administrative departments and external stakeholders
- Track and support postgraduate admissions across all faculties to ensure smooth processing and communication
- Build institutional capacity by developing expertise in international credential evaluation and training faculty on interpreting global qualifications
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MINIMUM REQUIREMENTS:
- Master’s degree, doctoral degree will be an advantage.
- At least 5 years of experience in managing postgraduate and/or post-doctoral funding.
- Proven experience in people management
- Proven track record in managing research funds and writing successful grant proposals
- Excellent written and verbal communication skills.
- Detail-oriented with strong organizational skills.
ROLES & RESPONSIBILITIES INCLUDE:
Funding Management:
- Oversee the administration of bursaries for postgraduate studies and postdoctoral fellowships.
- Ensure compliance with funding guidelines and regulations set by government, public and private agencies as well as international agencies.
Proposal Development:
- Lead the preparation and submission of funding proposals and grant applications.
- Collaborate with faculties to develop compelling research proposals that align with funding opportunities.
Student /Postdoctoral Fellows Support:
- Provide guidance to PG students and Postdoctoral fellows on funding application processes and eligibility requirements.
- Conduct workshops and information sessions to educate PG students/postdoctoral fellows about available funding options.
Collaboration with Stakeholders:
- Build and maintain relationships with government funding agencies, industry partners, and international organizations.
- Represent the institution at conferences and workshops to promote funding opportunities.
Monitoring and Evaluation:
- Track and analyze funding outcomes to assess the effectiveness of funding programs.
- Prepare regular reports on funding activities and outcomes for institutional stakeholders.
Strategic Planning:
- Develop and implement strategies to enhance the institution's funding capabilities and opportunities.
- Align funding initiatives with the institution's strategic goals and key performance indicators (KPIs).
Budget Management:
- Oversee the budgeting process for funding initiatives, ensuring effective allocation of resources.
- Monitor expenditures related to funding programs to maintain financial accountability.
Policy Development:
- Contribute to the development of policies related to postgraduate/postdoctoral fellows funding.
- Advocate for funding needs and priorities within the institution.
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MINIMUM REQUIREMENTS:
- Master’s degree, doctoral degree will be an advantage
- At least 5 years of experience in higher education
- Proven experience in people management
- Proven experience in postgraduate training
- Excellent written communication skills in academic contexts
- Detail-oriented with a strong commitment to quality and innovation
KEY ROLES & RESPONSIBILITIES INCLUDE:
Program Development and Training:
- Assess the needs of students and faculty to create relevant training materials
- Design and implement comprehensive academic writing programs tailored to postgraduate students
- Organize and facilitate workshops on advanced academic writing techniques and methodologies
Quality Assurance:
- Establish benchmarks for writing quality and provide guidance on scholarly publication standards
Mentorship and Support:
- Oversee mentorship program for postgraduate students
- Create a supportive community for postgraduate students to share writing experiences and challenges
Monitoring and Evaluation:
- Monitor student progress and evaluate the effectiveness of writing programs through surveys and feedback
- Prepare reports on program outcomes and propose improvements based on data analysis
- Represent the institution at conferences and workshops related to academic writing and higher education
Policy Development:
- Contribute to the development of institutional policies related to academic writing and research dissemination
- Advocate for the importance of writing skills in academic success and career advancement
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Key job functions
MANAGES OWN AREA OF RESPONSIBILITY
- To effectively manage the UFH Financial Aid Office and improve processing efficiencies of student bursary.
- To contribute to the design and development of the best practice at the Higher Education Sector
- To ensure that effective level of service is provided to students and stakeholders.
- Ensure Financial Aid Office collaborate with internal stakeholders
- Coordinate the implementation of projects
- Monitor all compliance that is related to student funding
- Submit all weekly, monthly, and quarterly reports to executive
- Effectively manage the full institutional utilisation of funds that are administered by Financial Aid
UNIT REPORTING
- Monthly reporting on the work of the Unit.
- Improvement of control environment through implementation of the Internal audit action plans.
- Improvement of control environment through implementation of the external audit action plans
- Implementation of risk management action plans
- Preparation of reconciliations for all Financial Aid control accounts
ORGANISATIONAL UNIT STAFF MANAGEMENT
- Co-ordinate meetings with staff.
- Collaborating with HR leadership on resource planning processes.
- Managing staff, performances, and appointment of staff
- Coordinate training and development of staff
MANAGEMENT OF BURSARY PROGRAMS
- Management of Bursary Programs.
- Ensure all communication of policies and guidelines from donors are communicated to financial aid staff and students.
- To strengthen policy and advisory support to the Director Financial Controls and Operations.
- Developing programs in line with institutional policies & government regulations
- Designing eligibility criteria for financial aid & bursary programs (where applicable).
- Ensure timeous payment of student allowances.
- Assessing programs financial risk
- Collaborating with other functions
- Developing promotional materials for distribution
- Establishing & maintaining relationships with external providers/ donors
- Facilitating the signing of the MOU/contracts for funding.
- Implement ITS module for funders and beneficiaries
- Implement a process to prepare claims to all funders and follow up on payment of the committed funds.
- Drafts compliance reports to senior leadership
- Develop a Stakeholder engagement plan (internal and external)
- Develop a tool for query tracking and the matrix for the satisfaction measurement.
Minimum qualifications and experience:
- Degree/B Tech/Advanced Diploma at NQF level 7 in Finance, Management Accounting or Financial Accounting.
- Eight (8) years’ experience in Financial Aid or Project Finance management. Of the eight (8) years, five (5) years’ experience of that should be at a Managerial/supervisory level.
- Experience in student information systems (ITS) or enterprise resource planning
- Proven computer literacy in the use of MS Office with a particular focus on MS Word at an advanced level and MS Excel and PowerPoint at an advanced level.
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Key job functions
Lead the Financial Accounting & Treasury function
- Provides input & insights as member of the leadership team
- Guides development & review of relevant policies & procedures of own portfolio
- Sets goals, objectives & priorities aligned with strategy for portfolio
- Translates strategic goals into tactical & operational plans for this portfolio
- Leads the human resources team & other resources as per structure
- Devises corrective action plans to address unit’s performance deviations
- Monitors portfolio KPI achievement & institute corrective action
Financial Planning & Budgeting
- Plans & prepares for the budget process for own portfolio
- Implements & manages financial management protocols & prescripts
- Manages & monitors budget expenditure within the portfolio
- Manages resources economically & prevents unauthorised, wasteful expenditure
- Monitors management, maintenance & safekeeping of financial & other assets
- Provides standard monthly financial reports
Organisational Unit Staff Management
- Communicates strategy, plans & strategic objectives with team
- Plans HR allocation, acquisition, retention & motivation based on Resource Plan
- Engages in selection & recruitment processes of own portfolio
- Assesses team's competence & knowledge levels aligned with HR interventions
- Discusses individual employment contracts with HR Leadership & staff
- Manages staff performance using the Performance Management System
- Manages own portfolio's disciplinary process in conjunction with HR
Financial Accounting, Treasury & Financial Reporting
- Stays abreast of the financial policy, procedures & processes
- Prepares & analyses financial reports, statements & disclosures
- Manages & maintains the accounts in the general ledger
- Compiles Executive Committee presentations
- Authorises journal entries for expense allocation to cost centers
- Conducts analyses, interprets information & makes recommendations
- Liaises with tax managers to monitor tax compliance in reporting
- Manages treasury operations & processes
- Monitors adherence to procedures and standards of financial accounting
- Monitors the reconciliation of bank accounts
- Monitors and manages all accrual accounts
- Monitors, reviews and analyses key provision accounts & expense accruals
- Reports on accrual/provision accounts
- Analyses & provides feedback on expenses vs approved budget
- Produces variance analyses of costs vs budget
- Drafts ad hoc & regular management reports
Treasury management
- Monitor and review bank account movement
- Maintain relationship with bankers
- Optimally place funds
- Bank facilities and signatories maintained
- Foreign exchange transactions managed
Financial Accounting Process Improvement & Compliance
- Stay abreast of changes in accounting standards, regulations & best practices
- Identifies opportunities for process improvements, automation & streamlining
- Monitors compliance with internal controls, policies & regulatory requirements
- Reports on Process Improvement & Compliance opportunities implemented
Minimum qualifications and experience:
- Bachelor of Commerce in Accounting (NQF 7), Postgraduate Degree/Diploma in Accounting.
- Chartered Accountant (SA)
- 8 years’ experience of which 5 have been at a supervisory level in a large or complex organisation
- Registered with SAICA as a CA(SA)
- Proven track record in financial accounting & treasury operations
- Exposure to higher education or nonprofit organisations
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MINIMUM REQUIREMENTS:
- Bachelor’s degree in Procurement, Logistics, Supply Chain Management, or any relevant qualification (NQF7).
- 5 years’ experience in Procurement/Supply Chain/ Logistics management or strategic sourcing roles, preferably in higher education or public sector organizations at least 3 years at a supervisory role.
- Technical and Systems Proficiency on MS and any relevant ERP System (Enterprise Resource Planning - ERP, Microsoft Suit - MS
DUTIES:
- Determine detailed priorities aligned with approved goals & plans
- Supervise human resources as per structure
- Participate in interviews for filling vacancies with leadership & HR
- Discuss staff leave requirements & obtain approval from leadership
- Participate in disciplinary hearings when required
- Measure & controls portfolio outputs / results against objectives
- Report on staff queries & issues
- Provide input into the procurement strategy development
- Analyse supply chain demand planning requests received from stakeholders
- Submit strategic demand requests to leadership for approval
- Analyse market trends, assess suppliers & add to supplier list
- Interpret data analytics from tools to monitor demand process performance
- Manage the SCM Demand & Acquisition end-to-end processes
- Manage the bidding process for procurement projects
- Monitor & controls accurate record keeping of procurement processes
- Report to management the status of demand & acquisition process outcomes
- Provide input in the Procurement & Supplier Management Policy
- Implement supplier management and procurement policy and procedures
- Ratify negotiated new contracts with suppliers against standards
- Liaise with strategic suppliers on special matters/issues
- Make recommendations on actions/changes regarding supplier agreements and correctness of bid documents / tenders / contracts / SLA's
- Report on contractual issues, metrics and other related information
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MINIMUM REQUIREMENTS:
- Bachelor’s degree in Procurement, Logistics, Supply Chain Management, or any other relevant qualifications Finance qualification (NQF7).
- 7 years’ experience in Procurement/Supply Chain/ Logistics management or strategic sourcing roles, preferably in higher education or public sector organizations at least 3 years at a supervisory role
- Technical and Systems Proficiency on MS and any relevant ERP System (Enterprise Resource Planning - ERP, Microsoft Suit - MS)
DUTIES:
- Set goals, objectives & priorities aligned with strategy for portfolio
- Manage human resources & other resources as per structure
- Engage with internal stakeholders to facilitate objectives achievement
- Submit progress reports on plan achievement & emerging issues
- Implement & manages financial management protocols & prescripts
- Manage resources economically & prevents unauthorized, wasteful expenditure
- Monitor management, maintenance & safekeeping of financial & other assets
- Provide standard monthly financial reports
- Communicate financial SCM strategy, plans & strategic objectives with team
- Plan HR allocation, acquisition, retention & motivation based on Resource Plan
- Discuss individual employment contracts with HR Leadership & staff
- Manage staff performance using the Performance Management System
- Manage own portfolio's disciplinary process in conjunction with HR
- Disseminate policy & procedures to internal stakeholders
- Implement approved procurement policies and procedures
- Monitor supplier compliance and implementation of Specific goal requirements
- Monitor maintenance of SCM supplier / contracts database
- Monitor liaison with stakeholder/suppliers with regards to procedures & standards adherence
- Report on projects/initiatives with commensurate savingsEvaluate outsourced contracts/SLA's/Suppliers
- Ratify negotiated new contracts with suppliers against standards
- Make recommendations on actions/changes regarding supplier agreements
- Liaise with strategic suppliers on special matters/issues
- Monitor correctness of bid documents / tenders / contracts / SLA's
- Report on contractual issues, metrics and other related information
- Recommend changes in contract terms & conditions to leadership
- Provide inputs regarding the planning of Contracts Management processes
- Manage the SCM Contracts & Performance end-to-end processes
- Manage the procurement compliance & reporting processes & standards
- Oversee the stakeholder travel plan & coordination process
- Monitor compliance to performance agreements by suppliers
- Monitor maintenance of a comprehensive & up to date Contract Register
- Monitor the correct execution of contract management processes
- Monitor & controls accurate record keeping of contracts & performance processes
- Report to management on the status of related procurement processes & outcomes
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MINIMUM REQUIREMENTS:
- Bachelor’s degree in procurement, Logistics, Supply Chain Management, or any relevant qualification (NQF7).
- 7 years’ experience in Procurement/Supply Chain/ Logistics management or strategic sourcing roles, preferably in higher education or public sector organizations at least 3 years at a supervisory role
- Technical and Systems Proficiency on MS and any relevant ERP System (Enterprise Resource Planning - ERP, Microsoft Suit - MS)
DUTIES:
- Contribute to portfolio strategy & facilitates implementation of plan
- Set goals, objectives & priorities aligned with strategy for portfolio
- Manage human resources & other resources as per structure
- Engage with internal stakeholders to facilitate objectives achievement
- Manage & implement special projects as directed by senior leadership
- Monitor results, measures & business process execution against approved plan
- Submit progress reports on plan achievement & emerging issues
- Plan & prepare for the budget process for own portfolio
- Implement & manage financial management protocols & prescripts
- Manage & monitor budget expenditure within the portfolio
- Manage resource economically & prevent unauthorised, wasteful expenditure
- Stay abreast with the procurement policy framework
- Disseminate policy & procedures to internal stakeholders
- Implement approved procurement policies and procedures
- Monitor supplier compliance with BBBEE requirements
- Monitor maintenance of SCM supplier / contracts database
- Report on procurement statistics, metrics, savings / continuous improvement
- Report on projects/initiatives with commensurate savings
- Provide input into the procurement strategy development
- Analyse supply chain demand planning requests received from stakeholders
- Analyse market trends, assess suppliers & add to supplier list
- Interpret data analytics from tools to monitor demand process performance
- Manage the SCM Demand & Acquisition end-to-end processes
- Manage the bidding process for procurement projects
- Monitor & controls accurate record keeping of procurement processes
- Report to management the status of demand & acquisition process outcomes
- Evaluate outsourced contracts/SLA's/Suppliers
- Provide input in the Procurement & Supplier Management Policy
- Implement supplier management and procurement policy and procedures
- Liaise with strategic suppliers on special matters/issues
- Monitor correctness of bid documents / tenders / contracts / SLA's
- Report on contractual issues, metrics and other related information
go to method of application »
MINIMUM REQUIREMENTS:
- Bachelor’s degree in Procurement, Logistics, Supply Chain Management, or any relevant Finance qualification (NQF7).
- 5 years’ experience in Procurement/Supply Chain/ Logistics management or strategic sourcing roles, preferably in higher education or public sector organizations at least 3 years at a supervisory role
- Technical and Systems Proficiency on MS and any relevant ERP System (Enterprise Resource Planning - ERP, Microsoft Suit - MS)
DUTIES:
- Determine detailed priorities aligned with approved goals & plans
- Supervise human resources as per structure
- Participate in interviews for filling vacancies with leadership & HR
- Participate in performance management, skills audits & staff development
- Discuss staff leave requirements & obtain approval from leadership
- Participate in disciplinary hearings when required
- Measure & control portfolio outputs / results against objectives
- Supervises the human resources as per structure Supervises officials in levels below
- Participates in interviews for filling vacancies with leadership & HRInvolved in the selection
- Participates in performance management, skills audits & staff development
- Assist in the performance evaluation of subordinates
- Discusses staff leave requirements & obtains approval from leadership
- Collates leave requests from level below for discussion with superior
- Participates in disciplinary hearings when required
- Provides relevant support for the consolidation of relevant information during proceedings
- Measures & controls portfolio outputs / results against objectives Safekeeping of documents as evidence for the achievement of objectives
- Consolidates relevant outputs for measuring contracts unit measurements
- Reports on staff queries & issues
- Identifies new suppliers & updates supplier database
- Drafts & scrutinizes 3rd Party contracts, SLA’s & other legally binding document
- Stays abreast of Procurement & Supplier Management policy & procedures
- Drafts & modifies contracts aligned with SCM policy & standards
- Develops, implements & monitors the contracts management process
- Safeguards contract information & records maintenance
- Oversees the travel planning and travel vendor agreements and processes
- Monitors execution of supplier contractual terms and conditions implemented
- Monitors vendor / supplier performance in terms of agreed contracts T's & C's
- Checks quality and other metrics according to Service Level Agreements
- Reports on contractual issues, metrics & other related information
- Evaluates outsourced contracts/SLA's/Suppliers
- Provides input in the Procurement & Supplier Management Policy
- Implements supplier management and procurement policy and procedures
- Ratifies negotiated new contracts with suppliers against standards
- Liaises with strategic suppliers on special matters/issues
- Monitors correctness of bid documents / tenders / contracts / SLA's
- Reports on contractual issues, metrics, and other related
Method of Application
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