Job Openings at Aspen Pharma Group

MAIN DUTIES

ADVERTISING AND PROMOTIONAL MATERIAL

• Review and approve all promotional material and training material relating to the advertising and promotion of medicines and related products for the SA and SADC markets in compliance with legislation, the SA Code of Marketing Practice and any other applicable regulations/guidelines and corporate requirements This includes products marketed by Aspen on behalf of other companies or licensors
• Liaise with marketing divisions and third parties where necessary regarding advice, queries, and timelines with regard to the above
• Liaise with the Group Pharmaceutical Affairs Medical Information team regarding appropriate promotional claims, clinical reviews etc. where necessary
• Assist with the review of information relevant to each product
• Attend promotional campaign concept presentations by the brand managers and/or advertising agencies to provide regulatory support and input to the marketing teams at their request

PRINTED PACKAGING / ARTWORK

• Review and approve the concept of new or updated artwork/printed packaging material for medicines and related products for the SA and SADC markets in compliance with applicable legislation and corporate requirements
• Undertake the Afrikaans translation and / or validation of Professional Information and Patient Information Leaflets for the SA market for new products and for existing products requiring updates to their safety information

MEDICINE REGISTRATION/PRODUCT LAUNCHES

• Assist with the sourcing of information and compilation of documentation required for new product launches, line extensions, marketing authorisation transfers, tender applications and the like, such as Product Launch Briefs.
• Liaise with Group Pharmaceutical Affairs and the New Product Launch team for information related to the completion of these documents where necessary

PROJECT MANAGEMENT

• Assist with the management of specific projects to ensure the continued marketability of SA and SADC products when necessary
• Provide any other support required for the continued commercialisation of products in SA and other SADC countries
• Participate in internal audits of the RA-SA team and of other internal Regulatory/QA teams in accordance with the Self-Inspection schedule
• Manage any other specific projects as and when required

GENERAL

• Liaise on a daily basis with and support the needs of all RA customers both internal and external
• Assist the RA department in implementing the plan for the SA division according to the Regulatory Strategy
• Support the Head of RA-SA and other team members in their absence
• Keep abreast of changes to all relevant legislation and attend meetings and workshops relevant to the industry

SKILLS & ATTRIBUTES:

Attention to detail; Written and Verbal Communication skills; Problem-solving; Analytical skills; Planning Skills; Time management; Service orientation; Interpersonal skills; Initiative; Confidentiality; Customer-focused; Interpersonal sensitivity; Patience; Logical thinking; Information seeking; Sense of urgency.

EDUCATION & EXPERIENCE:

• Matric
• Bachelor of Pharmacy Degree and registration with the South African Pharmacy Council or the equivalent thereof
• Regulatory training would be an advantage
• At least 1 year of experience in the pharmaceutical industry in a regulatory affairs / medical affairs/quality environment 
• Proficiency in Afrikaans is essential.

Aspen is committed to the principles of equal employment opportunity and suitably qualified job applicants are invited to submit their CV online on or before the 16 November 2020. Preference will be given to applicants from designated groups through a fair recruitment and selection process in accordance with laws governing employment equity, where such laws are applicable to the Aspen entity that will employ the successful candidate. If you have not heard from the HR department within 30 days of this advert closing, please consider your application unsuccessful.

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Main Purpose of the Role              

The main function of the position is to effectively and proactively manage cost and supply of related commodities to ensure best value purchasing. Day to day management of the procurement team as well as full responsibility for the BBBEE procurement aspects.                        

Key Responsibilities:                      

(The primary tasks, functions and deliverables of the role)                    

• Source suppliers of services and products manufactured both locally and internationally.
• New supplier evaluation, accreditation and selection
• Management and lead the on-going enhancement and efficient operation of the Searchlight procurement application/system
• Ensure the effective utilization of Searchlight
• Manage a team of procurement administrators and stores personnel             
• Manage and negotiate contracts and prices
• Prepare supplier contracts/service level agreements
• Prepare, hold and adjudicate tenders
• Supplier relationship management and optimization of service level agreements Maintaining of supplier database (including BBBEE and statutory compliance)
• Ensuring the compliance to the Procurement Policy
• Site inspections and quality control
• Negotiate and dissemination of suppliers’ price increases/decreases             
• Manage purchase order process
• Manage the CAPEX process
• Conduct periodic spend analysis
• Monitor outstanding purchase orders
• Resolve queries on pricing and purchase orders
• Provide commodity cost estimates to business units for forecasts and financial year budgets purposes
• Perform continuous improvements initiatives
• Develop and implement commodity strategy                         
• Conduct Strategic Sourcing
• Knowledge of Total Cost of Ownership
• Identify and implement best practices
• Setup and achieve cost savings targets
• Divisional spend, savings and lost saving reporting
• Conduct regular commodities price benchmarking
• Review and drafting of standard operating procedures
• Assist with the execution of corrective actions on shortcomings identified by internal risk audits.
• Manage Master Data Vendor
• Manage Divisional assistant that is responsible for updating the Vendor Master Data
• Meeting with Stakeholders including business and external specifically around BBBEE Responsible for completeness of credit application forms and submission
• Supplier performance evaluations (weighted scorecard measurements)        

On-Boarding of New Suppliers           

• Facilitate the drafting of the CDA or any engagement/supplier agreements.
• Liaise with Legal Department regarding the readiness of SLA, CDA and other supplier agreements.
• Monthly reporting of added suppliers by commodity.
• Adhoc Projects

Maintenance of Master Data                      

• Monthly review of supplier documentation for validity including B-BBEE certificate, SARS Tax Clearance Certificates, CIPC Abridged Certificates, COIDS, Public Liability Insurance and other. All these documents should be uploaded and if there are missing documents, they must be obtained.
• Email received B-BBEE certification to Port Elizabeth administrator for rating update in the B-BBEE module.
• Respond to Aspen Contract Library (ACL) contract alerts
• Use ACL Library to view CDA, SLA and agreement as part of the pre-checks when onboarding a supplier.
• Check and verify the Master Data Audit Report and Bank Audit Report daily with supporting documentation
• Tracking of expiry of supplier BBBEE certificates and ensuring all certificates are timeously received

Reporting                          

• Bi-weekly BBBEE updates and reporting to Holdings
• Timeous quarterly reporting to key stakeholders

Requirements

Skills and Competencies

(The abilities that the individual needs in order to perform this role effectively)

• Planning Skills
• Influencing
• Problem Solving
• People Management
• Analytical
• Planning Skills
• Negotiation 
• Customer/Service Orientated Communication
• Attention to Detail
• Accountability
• Ability to work under pressure
• Interpersonal
• System Thinking
• Result Driven
• Multi-Tasking

Education and Experience

• Matric/ Grade 12
• Diploma in Procurement and Purchasing Management
• Experience in procurement and B-BBEE
• 3 - 4years purchasing experience and supervisory experience
• Pharmaceutical experience would be advantageous
• Prior knowledge in Procurement Administration

Aspen is committed to the principles of equal employment opportunity and suitably qualified job applicants are invited to submit their CV online on or before the 27 October 2020. Preference will be given to applicants from designated groups through a fair recruitment and selection process in accordance with laws governing employment equity, where such laws are applicable to the Aspen entity that will employ the successful candidate. If you have not heard from the HR department within 30 days of this advert closing, please consider your application unsuccessful.

Internal Applications must be completed using an Aspen mailing address after applicants have had informed their direct line managers of their application