Top Jobs at Council for Geoscience (CGS)

KEY RESPONSIBILITIES

BU Administration and Office Support

• Rendering of effective administration and office support services in the Business Unit.
• Act as the first point of contact for internal and external clients and contacts via telephone (call handling) and electronic e-mail.
• Maintain an effective filing system for ease of tracking and retrieval of documents.
• Develop a database of contacts and updates regularly to ensure current information.
• In consultation with the Manager, draft correspondence on behalf of the Unit.
• Prepare and type correspondence, minutes, reports, and other documents as required.
• Provide secretarial support for committees and forums chaired by the BU Manager.

Meeting Coordination

• Manage the diary of the Manager: Technical services, set up meetings, and manage all correspondence relating to diary management and scheduling of meetings accordingly.
• Proactively monitor and appropriately manage responses to all meeting invitations.
• Schedule meetings and secure appropriate venue for the BU.
• Prepare agendas with inputs from meeting participants.

Travel Administration

• Act as a travel coordinator and liaise with the contracted travel agency.
• Make travel arrangements for the staff and the manager i.e. transport, accommodation & flights.
• File all signed travel requisitions with invoices from the travel agency.

Correspondence, records, and documentation management

• Maintain an effective filing system for ease of tracking and retrieval of documents.
• Develop a database of contacts and updates regularly to ensure current information.
• Handle all incoming & outgoing correspondence.
• Establish and maintain an efficient and effective correspondence and document management system.

Procurement Management Administration

• Preparation and submission of requisitions for purchase orders and invoices.
• Sourcing of quotations via RFQ processes.
• Raise purchase orders for required services and request authorization from the Manager prior to forwarding them to Supply Chain Management (SCM).
• Keep track of orders issued and the receipt of purchased goods, invoicing, and payments.

Finance Management Administration 

• Process S & T claims for the BU.
• Tracking and monitoring budget expenditure and report to BU Manager.
• Application of standard procedures for all financial transactions to ensure compliance with policy and the PFMA (Public Finance Management Act).

 EDUCATIONAL QUALIFICATIONS

• Grade 12; and
• National Diploma (NQF 6) in Office Administration or equivalent qualification.

KNOWLEDGE AND EXPERIENCE

• 3 -5 years’ working experience in Office Administration and/or Secretarial duties.
• Must be computer literate in MS Office.

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KEY RESPONSIBILITIES

Business Unit Administration and Office Support

• Emptying waste bins or similar receptacles, transporting waste material to designated collection points.
• Clean all the offices; venues; general kitchens; corridors, elevators, public areas, and restrooms as per the daily/ weekly schedule.
• Prepare facilities for meetings and training.
• Cleaning walls, windows, and doors as well as emptying and cleaning waste bins.
• Using electrically powered scrubbing and polishing machines to burnish, scrub, polish, and spray clean floors (after receiving proper instruction and training).
• Using electrically powered pick-up machines.
• Dust, damp wipe, wash or polish furniture, ledges, window sills, external surfaces of cupboards, shelves, and fitments.
• Replenish consumable items (soap, toilet rolls, paper towels) used at various points of cleaning service.
• Clean toilets, urinals, hand basins, sinks, baths, showers, and drinking fountains.
• Use of chemical agents as directed by the Supervisor Cleaning in the discharge of cleaning operations or maintenance procedures, after receiving proper instructions and training.
• Adhere to the cleaning checklist and ensure that it is completed and signed daily.
• Cleaning of machines and equipment after use.
• Report all faults or broken cleaning machines and equipment to the Supervisor Cleaning for repairs.
• Adhere to emergencies and relieve schedule when required and requested by the supervisor.
• Ensure that the issue forms are correctly filled in when collecting products and equipment.
• Ensure that the appropriate CGS personal protective equipment (PPE) is worn according to the task performed.
• Adhere to the Occupational Health & Safety Act and related regulations when utilizing tools equipment and machinery.

EDUCATIONAL QUALIFICATIONS

• Grade 10, and/or Certificate in Cleaning and Housekeeping.

KNOWLDGE AND EXPERIENCE

• Minimum of 06 months working experience.

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KEY RESPONSIBILITIES

• Drilling mineral exploration and geoscientific research boreholes, focusing amongst others minerals and energy commodities such as base metals, precious metals and energy minerals (Uranium, Coal and Lithium), using NQ or HQ core size, with consideration of other possible borehole sizes.
• Undertake various core-drilling techniques, such as wire line drilling, double and triple core barrel, etc.
• Recovering or (fishing) of lost equipment down the hole during drilling, such as rods, bits, etc.
• Preparation of the drill muds and constant inspection. 
• Prepare the related drilling equipment needed for each type of drilling methods.
• Supervise assistant technical personnel while undertaking drilling services
• Borehole development and casing for mineral exploration
• Knowledge of standard operating procedures related to drilling methods and operations.
• Recording data or information during drilling such as drilled core meters, water loss, gas detected etc.
• Handling and processing of the core as prescribed by the requests of the client.
• Check and maintain good quality core samples regularly to adhere to the specifications and quality standards set by the CGS.
• Daily checks and minor maintenance of equipment are required and recorded as per the CGS checklists and reports, and to specifications of the client.
• Loading and offloading of equipment at office and drill site using the safe work procedures laid down by CGS.
• Setting up and dismantling of camps and drill sites. The drill sites must be safe and not destructive to the environment. The drill sites must be rehabilitated and left as close to the original state as possible, or to the acceptance of the client.
• Assist in driving the transport necessary to move the drill rig and equipment. The driller/technical officer will be required to assist with the driving of the trucks and other vehicles to mobilise the equipment from and to drill sites.
• Execute all administrative aspects related to drilling, for day-to-day record keeping of all activities at the drill site, such as daily drill record, vehicle log and check lists, etc.
• Execute ad-hoc tasks deemed necessary by the supervisor or Manager, such as transport of equipment, etc.

Learning and Development

• Supervises and provides guidance of assistant technical officers during drilling operations.
• Provide guidance in drilling methodologies, data collection and ensure quality control related to drilling and mineral exploration.
• Monitor and evaluates drilling operations, while mentoring assistant technical officers.

Quality Assurance

• Development and implementation of quality documentation, and work within the requirements of the prescribed standards (ISO 9001 quality documentation).
• Ensuring health and safety measures on and off drilling sites
• Develops and Implements drilling operating manuals work procedures for ISO certification.
• Mentors and supervises assistant technical officers to ensure quality core recovery.
• Present training courses or workshops to junior staff.

EDUCATIONAL QUALIFICATIONS

• A minimum of grade 10, with a minimum of seven years diamond/core drilling experience.
• Valid code 14 driver’s license, (EC) with Public Driving Permit (PDP)
• Valid training certificates of core drilling methods will be added advantage.

 KNOWLEDGE AND EXPERIENCE

• Proven seven years’ experience and advance knowledge on core drilling methods within the various geological terrains.
• Experience in core exploration drilling, focusing on minerals and energy theme such as gold, iron, uranium and coal, with minimum experience of drilling up to 1500 meters depth per borehole using core drilling, with NQ or HQ core size.
• Experience in different types of core drilling is required, such as wire line drilling, double and triple core barrel, etc.
• Experience in recovery (fishing) methods for lost equipment down the hole, such as rods, bits, etc.
• Experience in the preparation of the drill muds and the inspection thereof. 
• Experience in preparation of the equipment needed for each type of drilling methods required.
• Experience in supervision of assistant technical personnel while undertaking drilling services
• Experience and knowledge of borehole development and casing for mineral exploration
• Experience and knowledge of ensuring health and safety measures on and off drilling site
• Knowledge of standard operating procedures related to drilling methods and operations.
• Recording data or information during drilling such as drilled core meters, gas detected, etc.
• Must be computer literate, Ms Word, Ms Excel etc. for the upkeep of daily records and other needed records.
• Experience in undertaking minor mechanical repairs such as replacement of air and fuel filters, etc.

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KEY RESPONSIBILITIES

Operation Processes (Internal Audit)

• Provide input into the enhancement of the audit methodology and technologies.
• Develop and implement a risk-based internal audit plan.
• Conduct full internal audit engagement.
• Develop project plans and compile audit engagement plan for audit assignments.
• Facilitate meetings with clients to discuss audit engagements.
• Review audit working papers, reports and audit files.
• Conduct and oversee allocated audit reviews, including integrated audits and service provider reviews.
• Oversee audit engagements, with regular reporting to the Internal Audit manager and stakeholders as necessary.
• Liaise with the clients and keep them informed on an ongoing basis.
• Maintaining a register of audit projects and findings; and monitor implementation and adherence to audit recommendations.
• Monitor the implementation of corrective measures emanating from internal and external audit findings.
• Establish and maintain strong relationships with internal and external stakeholders.
• Advise and direct the team(s) by providing technical and quality oversight.
• Advise on internal audit projects and consulting services regarding risk and controls and provide training opportunities.
• Perform reporting on allocated activities and assignments.
• Conduct preliminary investigations on incidents reported.
• Conduct ad hoc assignments/special investigation requested by management.
• Proactively handle additional duties as requested by the Manager Internal Audit from time to time.
• Conduct research for the internal audit function.

Stakeholder Relations

• Build relationship with external auditors and other assurance providers.
• Establish and maintain strong relationships with internal and external stakeholders.
• Establish and maintain combined assurance projects through coordinating and collaborating with other assurance providers on assurance work and processes as necessary.
• Liaise with the clients and keep them informed on an ongoing basis.
• Maintain effective relationships with both line managers and employees.

Quality Management

• Execute all audit assignments/ work in accordance with the IIA standards.
• Review and ensure audits are conducted in accordance with IIA standards and code of ethics.
• Prepare clear and concise reports for audit and consulting engagements performed.

People Management

• Manage and or supervise junior staff.
• Compile and submit personal development plan.
• Participate in continuous professional development initiatives/interventions in order to keep up with new technologies, standards, laws and regulations.

EDUCATIONAL QUALIFICATIONS

• Matric (Grade 12) and
• Bachelor’s degree (NQF level 7) in Internal Auditing or equivalent.
• Registration with the Institute of Internal Auditors (IIA).

KNOWLEDGE AND EXPERIENCE

• Five (5) years’ internal audit experience of which two (2) years should be at a supervisory level.
• Knowledge and experience of the PFMA and Treasury Regulations.
• Solid experience in planning engagements, managing audit projects, supervising personnel and developing audit work programme.
• Knowledge of external leading risk and controls frameworks such as COSO and ISO 31000.
• Proven proficiency in understanding and application of standards for the professional practice of internal auditing

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KEY RESPONSIBILITIES

 Strategic Audit Planning & Management

• Provide independent assurance on governance, risk management, and internal controls through audits and risk evaluations aligned with the Manager’s strategic assurance objectives.
• Lead and manage day-to-day internal audit activities, ensuring alignment with CGS’s strategic goals and management direction.
• Review and refine the Internal Audit Charter and ensure consistent application of approved audit methodologies and standards.
• Identify and assess strategic risks through audits, supporting effective risk prioritisation.
• Identify auditable areas and contribute to the development and refinement of the Three-Year Rolling Strategic and Annual Internal Audit Plans.
• Oversee the effective implementation and coordination of the Internal Audit Plan to ensure timely and high-quality delivery of audit engagements.
• Develop detailed audit programs to assess management controls and support audit execution.
• Support communication of audit plans and resource requirements to the Audit and Risk Committee.
• Monitor the implementation of audit standards and the effectiveness of management’s corrective actions.
• Conduct research on national and international best practices to continuously enhance audit methodologies and quality.

Internal Audit Operations and Processes

• Evaluate policies, procedures, and operational and financial controls to ensure compliance, asset safeguarding, and effective risk management.
• Coordinate, manage, and oversee the implementation of the Internal Audit Plan, including appropriate allocation of audit resources and monitoring audit progress.
• Lead and manage audit engagements as delegated, including planning audit scope and procedures, conducting preliminary surveys, identifying and assessing risks (including fraud risks), analysing processes and data using automated tools, and ensuring audit objectives are achieved.
• Review audit work and reports (including those prepared by Internal Auditors and external service providers) to ensure quality, accuracy, consistency, and compliance with audit standards, methodologies, and internal procedures.
• Develop, review, and maintain audit methodologies, internal audit manuals, risk matrices, and Internal Audit policies and procedures, ensuring alignment with the Internal Audit Charter and updated standards and regulations.
• Provide objective assurance and advisory opinions on the adequacy and effectiveness of internal controls, compliance with policies, procedures, and applicable legislation, and key business initiatives or projects.
• Identify control deficiencies, perform root cause analysis, and recommend practical corrective and control improvement measures to management.
• Compile, present, and communicate audit reports to management, the Audit and Risk Committee, and other relevant stakeholders, including facilitating exit meetings and obtaining management action plans.
• Conduct and oversee investigations, including fraud, corruption, forensic, and ad hoc investigations, ensuring thorough evidence gathering and reporting.
• Monitor and follow up on the implementation of audit recommendations and management action plans, and prepare status and quarterly reports for management and relevant Council committees.
• Maintain complete, accurate, and confidential audit documentation, ensuring compliance with professional judgment, independence, and ethical requirements.

Audit & Risk Committee Advisory Services

• Assist in the development, implementation, and reporting of the Audit and Risk Committee performance evaluation process.
• Liaise with key stakeholders, including the Audit and Risk Committee Chairperson and members, EXCO, management, and the Auditor-General.
• Attend and support management, EXCO, and Audit and Risk Committee meetings, ensuring effective communication on audit-related matters and maintaining strong stakeholder relationships.

Project Management

• Oversee co-sourced and outsourced auditors to ensure alignment with internal audit standards and methodologies.
• Manage internal audit resources and workloads, ensuring appropriate allocation to audit projects.
• Plan, coordinate, and monitor internal audit projects, addressing challenges, resolving conflicts, and ensuring timely and effective delivery.
• Develop detailed audit programs, assign tasks to team members, and perform audit reviews and testing to ensure accuracy and quality.
• Review audit work and lead engagement meetings to ensure consistency and alignment.
• Prepare, present, and finalise formal audit reports on assigned projects.

Quality Assurance

• Execute all audit assignments/ work in accordance with the IIA standards.
• Review and ensure audits are conducted in accordance with IIA standards and code of ethics.
• Prepare clear and concise reports for audit and consulting engagements performed.

Financial Management

• Manage and monitor the financial resources and assets of the Internal Audit function.
• Ensure prudent budget management and compliance with CGS policies and the Public Finance Management Act (PFMA), including implementation of sound financial controls.
• Prepare and approve payments and invoices, and report expenditure against budget to the Audit and Risk Committee.

People Management (Learning and Development)

• Manage the human resources of the Internal Audit unit to ensure efficiency, effectiveness, and high performance.
• Attract, develop, retain, mentor, and coach a high-performing workforce, promoting skills development and knowledge transfer.
• Implement CGS human resource and performance management policies, fostering a culture aligned with CGS values and high performance.
• Determine workforce requirements in line with operational needs, skills availability, and retention objectives.
• Support CGS transformation initiatives in alignment with the Employment Equity Act.

EDUCATIONAL QUALIFICATIONS

• A minimum 4-year degree (or equivalent), majoring in internal audit or other related subject.
• BCom (Hons) Postgraduate qualification in Internal Audit / Accounting / Finance Management.
• Completed articles including membership to the Institute of Internal Auditors.
• Registration with the Institute of Internal Auditors (IIA) is essential.
• CIA / CA (SA) will be an advantage.

KNOWLEDGE AND EXPERIENCE

• 5–8 years’ managerial experience in internal audit, preferably within the public sector environment.
• Sound knowledge and practical experience in risk management, governance, compliance, internal controls, and the relationship between enterprise risk management and corporate governance.
• Proven ability to apply internal auditing methodologies, frameworks, tools, and the International Standards for the Professional Practice of Internal Auditing and Code of Ethics.
• Demonstrated experience in managing and supervising co-sourced or outsourced internal audit functions in accordance with the IIA Professional Practices Framework, PFMA, Treasury Regulations, and public sector governance protocols.
• Working knowledge of PFMA, Treasury Regulations, and legal and functional requirements of Audit and Risk Committee operations.
• Ability to identify, assess, and evaluate strategic, operational, and performance risks, including performance measurement and output targets aligned with organisational objectives.
• Strong people management skills, including supervising staff within an outsourced environment.
• Advanced computer literacy, particularly in MS Office.
• Excellent communication, interpersonal, organisational, planning, prioritisation, report-writing, and presentation skills.

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KEY RESPONSIBILITIES

Business Unit Administrator and Office Support

• Rendering of effective administration and office support services in the Business Unit.
• Act as the first point of contact for internal and external clients and contacts via telephone (call handling) and electronic e-mail.
• Maintain an effective filing system for ease of tracking and retrieval of documents.
• Develop a database of contacts and updates regularly to ensure current information.
• In consultation with the Manager, draft correspondence on behalf of the Unit.
• Prepare and type correspondence, minutes, reports, and other documents as required.
• Provide secretarial support for committees and forums chaired by the Business Unit Manager.

Meeting Coordination

• Manage the diary of the Manager: Communication & Stakeholder Relations, set up meetings, and manage all correspondence relating to diary management and scheduling of meetings accordingly.
• Proactively monitor and appropriately manage responses to all meeting invitations.
• Schedule meetings and secure appropriate venue for the Business Unit.
• Prepare agendas with inputs from meeting participants.

Travel Administration

• Act as a travel coordinator and liaise with the contracted travel agency.
• Make travel arrangements for the staff and the manager i.e. transport, accommodation & flights.
• File all signed travel requisitions with invoices from the travel agency.

Correspondence, records, and documentation management

• Maintain an effective filing system for ease of tracking and retrieval of documents.
• Develop a database of contacts and updates regularly to ensure current information.
• Handle all incoming & outgoing correspondence.
• Establish and maintain an efficient and effective correspondence and document management system.

Procurement Management Administration

• Preparation and submission of requisitions for purchase orders and invoices.
• Sourcing of quotations via RFQ processes.
• Raise purchase orders for required services and request authorization from the Manager prior to forwarding them to Supply Chain Management (SCM).
• Keep track of orders issued and the receipt of purchased goods, invoicing, and payments.

Finance Management Administration

• Process S & T claims for the Business Unit.
• Tracking and monitoring of budget expenditure and report to Business Unit Manager.
• Application of standard procedures for all financial transactions to ensure compliance with policy and the PFMA (Public Finance Management Act).

EDUCATIONAL QUALIFICATION

• Grade 12; and
• National Diploma (NQF 6) in Office Administration or equivalent qualification.

KNOWLEDGE AND EXPERIENCE

• 3 -5 years’ working experience in Office Administration and/or Secretarial duties.
• Must be computer literate in MS Office.

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KEY RESPONSIBILITIES

Executive Office Support

• Manage access to the Executive Manager’s office through the setup of appointments and management of the Executive Manager’s diary.
• Make accommodation, flight, road and other travel arrangements.
• Setup and coordinate meetings with both internal and external clients of the CGS.
• Manage calls in and out of the Executive Managers’ office.
• Receive clients & visitors to the Executive Manager’s office.   

Correspondence, records and documentation management

• Handle all incoming & outgoing correspondence.
• Establish and maintain an efficient and effective correspondence and document management system for the Executive Manager’s office.
• Prepare type or edit correspondence & documentation as required.
• Archive Executive Manager’s office documentation as per prescribed schedule / requirements.

Office administration

• Coordinate approval processes and tasks for other departments and sections.
• Process all travel and related requisitions and claims.
• Assist with the management of the Executive Manager’s office cost centre.
• Coordinate the acquisition of office supplies and materials for the office.
• Coordinate maintenance of the office infrastructure and condition.
• Monitor & control own and the Executive Manager’s office telephone accounts within prescribed levels.

 Management systems & Organizational support

• Provide secretarial support for committees and forums chaired by the Executive Manager’s.
• Organize events and functions presided over by the Executive Manager’s.
• Compile reports as may be required for the Executive and Management use.
• Any other reasonable duties and tasks assigned by the Executive Manager.

Financial Management

• Ensure proper procurement and financial administration within the office of the Executive Manager.
• Process S & T claims for in the Executive Manager’s office.
• Purchase office consumables and stationery for the Executive Manager’s office.
• Ensure compliance and adherence to CGS procurement processes.

 Stakeholder Relations

• Engage, establish and build relationships with various internal and external stakeholders. i.e. Department, Regional Offices.

People Management (Learning and Development)

• Compile and submit own Personal Development Plan.
• Participates in relevant and application training courses, workshops etc. as needed/directed.
• Contribute to the knowledge exchange or sharing activities.

EDUCATIONAL QUALIFICATIONS

• Grade 12; and
• Three (3) year National Diploma (NQF Level 6) or Degree in Administration or equivalent qualification.

KNOWLEDGE AND EXPERIENCE

• 5 years’ experience as an Executive Assistant to a member of Executive Management and/or at an Executive level.
• Experience in and understanding of executive support environment, office administration and secretarial practices.
• Experience in an executive secretary/PA role requiring tact, judgement and discretion in handling internal and external stakeholders.
• Fully computer literate with an advanced level of MS Office.
• Excellent typing skills (60 wpm).
• Knowledge and technical skills or proven expertise in Diary Management, Email Monitoring, Meeting Logistics, Travel Arrangements, Records and Archive Management, Events Coordination, and Customer Services.
• Ability to filter information and assess priorities to manage own workload with conflicting demands and during busy work periods.
• Understanding of protocol matters regarding government, parliament, and other-key stakeholders.
• Ability to develop and maintain good working relationships at all levels.
• Ability to think ahead and anticipate needs before they arise.
• Ability to exercise discretion in dealing with confidential or sensitive matters.
• Confident and able to work on own initiative and with limited supervision.
• Strong organisational and planning skills with ability to prioritise.
• Well-developed interpersonal skills.

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KEY RESPONSIBILITIES

Communication strategy & operation

• Contribute to the development and implementation of a comprehensive communication strategy to support organisational goals.
• Develop the operational plan and calendar with defined interventions, activities, and campaigns for external and internal communication, and manage implementation including coordination with cross-functional teams

Content development & publication management

• Create engaging content for various communication platforms, including social media, newsletters, intranet, websites, media, App etc.
• Develop and implement a content plan for various platforms i.e. digital, print,
• Write, edit, and proofread communication materials such as publications, booklets, brochures, staff communiqués and maintain consistency, accuracy, and brand voice
• Source material for newsletter, pictorials, layout design and working with the publishers to produce copy for sign-off

Internal communication

• Coordinate all internal communication and employee engagement programmes and campaigns for head office and regional offices
• Managing the use of internal communication channels and leading all facets of internal communication
• Proactively engage other business units to identify primary communications needs

Public relations & media liaison

• Coordinate relationships with media outlets, journalists, and influencers to ensure positive coverage of the organisation.
• Plan and coordinate thought leadership, speaking & profiling opportunities for organizational representatives in the media, conferences, webinars etc. and provide speaking notes and briefs.
• Coordinate & disseminate media releases, statements, alerts, advertorials and facilitate media responses within the agreed timeframes.
• Ensuring media planning, buying and placement of CGS content (digital and print).
• Monitor media coverage and public sentiment to identify emerging issues and opportunities

Events management

• Champion & implement all employee focused/internal events, roadshows, staff meetings, awareness initiatives etc.
• Coordinate and manage corporate events and campaigns as well as ensure collaboration with other business units
• Coordinate internal events

Social media management

• Manage CGS's digital presence, including website content updates, social media platforms, App and online campaigns, ensuring timely and engaging communication.

Administrative and reporting functions

• Coordinate logistical and administrative arrangements for visits, delegations, and events.
• Ensure compliance with CGS governance, procurement, and financial procedures in managing international engagements.
• Contribute to quarterly and annual reports on communication, public relations and media activities.

EDUCATIONAL QUALIFICATIONS

• Grade 12; and
• NQF level 7 Bachelor’s degree in Communication, Public Relations, Journalism or Media Studies.
• A Postgraduate qualification (NQF Level 8) will be advantageous.

KNOWLEDGE AND EXPERIENCE

• Minimum 4 years’ experience in the same or similar position.
• Proven track record in internal and external communication.
• Proven track record in content management (both traditional and digital).
• Proficiency in using communication tools and platforms, including social media management platforms and content management systems.
• Ability to work effectively in a fast-paced environment, manage multiple projects simultaneously, and meet deadlines.
• Ability to prioritize outputs according to position needs and work under pressure. 
• Ability to build rapport with potential and existing stakeholders and the ability to work both independently and as a team member. 
• Knowledge of protocol.
• Good computer literacy skills (in particular regarding MS Word, Excel, PowerPoint, internet and social media).
• A valid driver’s license will be an advantage.
• Willingness to travel from time to time and occasionally work long hours.

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KEY RESPONSIBILITIES

Strategic International relations and coordination

• Guide the development and implementation of the CGS Diplomacy & International Relations Strategy that is aligned South Africa’s foreign policy objectives.
• Facilitate and coordinate bilateral and multilateral cooperation with partner geological surveys, research institutions, and international organisations.
• Liaise with the Department of Minerals and Petroleum Resources (DMPR), Department of International Relations and Cooperation (DIRCO), and other relevant entities on international engagements.
• Identify opportunities for international collaboration, technical exchanges, and partnerships that advance the CGS mandate.
• Research and advise on the CGS’s position regarding multilateral and bilateral cooperation agreements.
• Provide sound, effective advice and end-to-end services to the management of the CGS’s relationships with international and regional stakeholders.

Diplomatic and Protocol Management

• Manage and coordinate activities relating to International Relations and Protocol management.
• Provide diplomatic and protocol support for incoming and outgoing delegations, ensuring adherence to official protocol standards.
• Coordinate institutional participation in international conferences, workshops, and technical missions.
• Prepare official correspondence, diplomatic notes, invitations, and responses on behalf of the CGS.
• Draft briefing notes, talking points, and reports for the CEO, Executive Management, and the Board on international matters.

Partnership and Agreement Management

• Support the negotiation, drafting, and implementation of Memoranda of Understanding (MoUs), MoAs, partnerships, and other technical cooperation agreements.
• Monitor and report on the implementation status of MoUs and international projects.
• Maintain an updated database of international partnerships, agreements, and engagements.
• Facilitate regular review meetings with international partners and ensure proper record-keeping of outcomes.

Research, Policy, and Advisory Support

• Continuously scan, monitor and report on geopolitical developments and advise on their implication to the organisation.
• Conduct research and provide strategic analysis on global trends in geoscience, resource governance, and scientific diplomacy.
• Advise on best practices in international collaboration within the geoscience and mineral development sectors.
• Contribute to policy briefs, concept notes, and reports that inform CGS’s international engagement decisions.

 Administrative and Reporting Functions

• Coordinate logistical and administrative arrangements for international visits, delegations, and events.
• Prepare post-mission reports and ensure implementation of follow-up actions.
• Ensure compliance with CGS governance, procurement, and financial procedures in managing international engagements.
• Contribute to quarterly and annual reports on international cooperation activities.

EDUCATIONAL QUALIFICATIONS

• Grade 12; and
• A Postgraduate (NQF 8) qualification in International Relations, Political Science or related field.
• Excellent writing and verbal communication skills.  
• A good understanding of geopolitics, diplomatic and international relations.
• Working knowledge of MS Office suite packages. 
• Knowledge of strategy implementation process.
• Valid driver’s license.

KNOWLEDGE AND EXPERIENCE

• Minimum of 5 years’ experience in international relations, diplomacy, or strategic partnerships, preferably within the public sector, scientific institutions, or international organisations.
• A good understanding of the geopolitics, diplomatic and international relations.
• Demonstratable experience in coordinating international cooperation programmes and managing bilateral or multilateral partnerships.
• Experience in an international relations environment interacting and communicating with international and local stakeholders (CEO’s, Ministers, Heads of international agencies, etc.).
• Diplomatic Protocol training is advantageous.
• Solid understanding of domestic and international developments in political, social, economic, mining policies advantageous.
• Knowledge of international protocols.

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KEY RESPONSIBILITIES 

• Knowledge of access control procedures.

Perform access control function which will include:

• Determine whether the visitors have appointments or the service that the visitor requires.
• Contact the relevant employee to confirm the appointment or direct the visitor to the relevant service delivery point.
• Complete or ensure the admission control register is completed and issue admission control documents/or cards as required.
• Escort visitors to the relevant employees or venues where and when required.
• Operate X-ray machines where applicable.
• Lock and unlock entrances.
• Identify suspicious conduct.
• Ensure that unauthorised persons and dangerous goods do not enter the premises/buildings.
• Follow-up on incidents and record on incident register.

Ensure safety in the buildings and the premises. This will include the following:

• Undertake building/premises patrols to identify and check that doors are locked or unlock as required.
• Water leaks and taps are closed.
• Fire hazards, exposed electrical contacts and other fire hazards emanating from for instance chemicals.
• Lights, switch off and off as required; and
• Suspicious objects and packages.
• Apply emergency procedures in line with the emergency evacuation policy and procedure of the CGS.
• Responding to alarms (fire, panic, burglar alarms) and any other emergency alarms activated.
• Assist with security patrol during special events and provide record of incidents during special events.

Ensure the management and provide adequate security of assets, personnels within the CGS. This will include the following:

• Complete or ensure that the registers to control the movement of assets, equipment, store and documents are completed.
• Ensure that no equipment, and assets of the CGS leave the building/premises unauthorised.
• Inspect vehicles entering and leaving the premises.
• Gather information and reporting missing and stolen equipment.
• Handle documents at point of entry according to classification and the prescripts.
• Ensure that all incidents are recorded in the occurrence books/registers.
• Ensure that all National Key Point/ Critical Infrastructure specific security requirements are adhered to and that the client’s needs are efficiently and professionally met at all times.

EDUCATIONAL QUALIFICATION

• Grade 12 or equivalent
• Relevant PSIRA Grade C
• Valid firearm competency certificate

KNOWLEDGE AND EXPERIENCE

• 2 - 3 years relevant security officers experience.
• Knowledge of access control procedures.
• Knowledge of measures for the control and movement of equipment and stores.
• Knowledge of security procedures and the authority of the security officers in terms of various legislations and regulations.
• Knowledge of the relevant emergency procedures.
• Basic understanding of the National Key Point (Critical Infrastructure Protection) Act and Regulations.

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KEY RESPONSIBILITIES

• Assist with the digitisation of library and publications information resources.
• Assist with organising, sorting and preparing materials for scanning.
• Capture and verify metadata for digitised resources according to established standards.
• Ensure proper handling and care of fragile and valuable information resources.
• Support quality control processes and ensure accuracy and completeness of digitised content.
• Assist with records management and filing of digital and physical materials.
• Provide support to library and publications staff as required.

EDUCATIONAL QUALIFICATIONS

• Matric; and
• National Diploma in Library and Information Science, or Archives and Records Management or equivalent.
• Bachelor’s degree in library and information science, or Archives and Records Management will be an added advantage.

KNOWLEDGE AND EXPERIENCE

• Basic understanding of library and information management principles.
• Basic computer literacy.
• Familiarity with digitisation processes will be an advantage.
• Exposure to scanning equipment or digital repositories will be beneficial.