Vacancies at Free State Department: Public Works and Infrastructure

REQUIREMENTS :

• Applicants must be in possession of a Bachelor’s degree or equivalent undergraduate qualification (NQF Level 7) as recognized by SAQA in one of the following: Public Management / Administration, Social Sciences, Developmental Studies, Political Science / Project Management / Built environment equivalent. 5-7 years’ management experience in large scale public employment or infrastructure programmes with at least 5 years at senior management level. Computer literacy.

DUTIES :

• To provide strategic direction and management in respect of Expanded Public Works Programmes. Lead, support and co-ordinate all lead sector departments, stakeholders or public bodies in the province towards the implementation of the EPWP across all sectors, according to EPWP norms and standards, for the purpose of creating work opportunities for unemployed persons using labour intensive measures.
• Promote the implementation of innovative and empowerment initiatives for stakeholders and beneficiaries, as per EPWP norms and standards. Promote community development programmes through the implementation of EPWP flagship programmes and social facilitation that contributes to creation of work opportunities, asset creation, and poverty alleviation. Enhance and communicate a positive EPWP profile within the Free State province.
• Enhance EPWP delivery capacity at both provincial and local government spheres within the Free State. Facilitate and implement such. Ensure that the community-based projects are accounted for in the Expanded Public Works Programme for budgeting purposes. Develop, implement and manage the management Information System for EPWP. Prepare monthly monitoring reports on the implementation of EPWP. Establish learning network initiatives for best practices.
• Oversee the implementation of EPWP learnerships. Establishment and implementation of support programmes for EPWP beneficiaries who display potential for establishment of small, micro and medium enterprises. Improving the quality of life of communities within the province by way of community development programmes. Management of human and other resources within the chief directorate. 

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REQUIREMENTS :

• A Bachelor’s Degree on NQF level 7 in the property management field / built environment or business / public management augmented by 5-7 years’ experience in property or asset management of which at least 5 years at senior management level.
• Knowledge of the legal framework applicable to the property and related built environment sector inclusive of GIAMA, PFMA, Treasury Regulations, governance principles related to supply chain management in respect of acquisition, disposal and related functions or processes for fixed assets. Driver license (code B) excluding persons with disabilities.

DUTIES :

• To oversee, plan, and coordinate the strategic management of immovable properties of the province which includes provision of accommodation for all provincial departments and other government institutions as well as acquisition and disposal of land and property. Oversee the implementation of the strategic direction of property related issues to ensure alignment with departmental business plan and strategic plan.
• Oversee the development and maintenance of the property management strategy and policies. Strategically manage the acquisition, registration and disposal of provincial land and property. Formulate and maintain integrated information systems on all properties. Manage the development and maintenance of the immovable asset and debtors registers. Oversee the management of the lease and rental of property including the management of contracts
• . Co-ordination of property maintenance services including the cleaning and gardening services. Assist in identifying revenue growth opportunities within government properties and optimize the operational expenditure. Formulate and manage the chief directorate’s budget against its strategic financial objectives. Manage the human, financial and other resources allocated to the Chief Directorate. 

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REQUIREMENTS :

• Applicants must be in possession of at least a Bachelor’s degree or equivalent in the Built Environment on NQF level 7 as recognized by the South African Qualifications Authority (SAQA) in engineering, construction management, architecture, construction project management. Registration as professional in engineering or architecture or construction/project management or quantity surveying.
• A minimum of 5 years of experience at senior managerial level in the infrastructure sector with proficiency in maintenance programs, infrastructure development, built environment risk, occupational health and safety and construction project management. A valid driver’s license with exception of persons with disability. 

DUTIES :

• Lead and oversee the Chief Directorate to ensure that strategic objectives are achieved in terms of the governing legal framework, good corporate governance, compliance with the Infrastructure Delivery Management System (IDMS) and within available financial resources in terms of PFMA. Provide strategic management and leadership for the infrastructure and maintenance plans for the Free State Province implemented by works regional offices in the districts of Motheo/Xhariep / Thabo Mofutsanyane / Fezile Dabi and Lejweleputswa for departmental infrastructure and that of sector clients. Oversee the management, development and review of the Chief Directorate infrastructure delivery plan and maintenance strategy as and when required to enhance infrastructure delivery and to mitigate risk.
• Oversee and manage relationships with contractors, consultants, and relevant stakeholders to support infrastructure development and delivery. Oversee the management in respect of processes, plans and budgets for condition and functional assessment of infrastructure inclusive of any specific requirements outlined in the Occupational and Health Safety Act and successful implementation thereof.
• Facilitate the development and review of departmental infrastructure and maintenance strategies / implementation plans, service delivery models inclusive of labour intensive infrastructure methods required by the infrastructure sector of the Expanded Public Works Programme. Oversee the management of multi-disciplinary infrastructure teams and develop human capital to ensure continuous supply of suitably qualified artisans, construction health and safety and other professionals for improved infrastructure performance. Manage the program budget, human and other resources allocated to the Chief Directorate.

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REQUIREMENTS :

• An appropriate bachelor’s degree or equivalent qualification (NQF7) as recognized by SAQA and a minimum 5 years of experience at a Senior management level or equivalent.
• To ensure that potential SMS members have a background on processes and procedures linked to the SMS, a further requirement for appointment SMS level will be the successful completion of the Senior Management Pre-entry Program as endorsed by the National School of Government.

DUTIES : Key Performance Areas:

• Develop, implement and maintain appropriate mechanisms to timeously respond to the changing needs for financial information, the interpretation thereof and the rendering of technical advice to the Accounting Officer. Ensuring that the financial resources and assets of the department are utilized effectively and economically to realize the objectives of the strategic plan. Ensuring that all conditional grants and donor funds where appropriate are properly managed and financial reports prepared. Provide technical advice to line managers to ensure the equitable allocation, maintenance and effective utilization of resources in line with the strategic objectives of the department, legislative imperatives and good governance arrangements.
• Meet the reporting requirements and standards under the PFMA, Division of Revenue Act and financial statements. Ensure adequate internal financial control arrangements and systems for the accountable delegation of financial powers, asset security, monitoring, evaluation, early warning and timeous corrective action. Assist the Accounting Officer by applying cost benefit analysis principles assuring value for money. Oversee the budgetary process within the department, exercise budgetary control and provide at a strategic level early warning arrangements.
• Develop and facilitate the implementation of the supply chain management system consistent with legislative and other good governance arrangements. Oversee the preparation and submission of the annual financial statements and liaison with the Auditor-General in this regard. Assist with the implementation of the Division of Revenue Act. Liaise with the relevant role-players within the three spheres of government in the financial environment regarding transversal financial and related corporate governance matters

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REQUIREMENTS :

• An appropriate BCom Accounting degree (NQF level 7) or equivalent in Finance with proven 5 years of experience at a middle or senior managerial level. Designation as Chartered Accountant (CA) or professional Accountant with SAICA / SAIPA will be an advantage. 

DUTIES : Key Performance Areas:

• Strategically guide, manage and coordinate all activities in the Directorate toward ensuring the effective and efficient functioning of the directorate:- Develop and ensure the successful implementation of an Annual Performance Plan for the Directorate: Finance Administration and Accounting in alignment with the Directorate’s strategic objectives and targets and other constitutional obligations/legislative requirements applicable to the Directorate’s core business.
• Monitor and report on the extent to which the Directorate Financial Administration and Accounting its strategic objectives and targets and other priorities and commitments as per the APP/National and Provincial Programmes of Action/ EXCO-FOHOD Resolutions, etc. Implement measures to address shortcomings identified by the Auditor General (AG), Audit Committee as well as shortcomings identified by Internal Audit and/or Chief Risk Officer. Implement effective system in conjunction with Supply Chain Management and other role players to ensure payment of service providers within 30 days. Ensure sound management of financial accounting systems and procedures in line with legislations and policy:. Oversee the financial revenue, expenditure management and accounting directorate by:- Monitor the policy and legislative framework to ensure that cognizance is taken of new developments.
• Develop and maintain policies and processes. Monitor revenue collected and expenditure incurred and submit reports and plans as required. Monitor compliance with financial prescripts. Provide advice and guidance to role players on revenue and expenditure procedures. Oversee the management of revenue, expenditure management and accounting work as required. Revenue management - Ensure that cashier, banking, debt management, monitoring and reporting services are rendered. Expenditure management – Ensure that payment for compensation of employees, goods and services, transfers, subsidies and reporting are efficiently and effectively performed.
• Accounting – To provide financial administration and accounting services ledgers / journals, accounting and reporting and preparation / oversight of interim / quarterly and annual financial statements. Ensure and oversee the implementation of management accounting systems. Oversee and manage the financial planning, budgeting and reporting systems. Monitor the policy and legislative framework to ensure that cognizance is taken of new developments. Develop and maintain policies and processes. Monitor cash flow and submit cash flow reports and plans as required. Ensure compliance with financial prescripts. Provide leadership and guidance to role players on the use of forecasting methods and tools. Manage financial planning, budgeting and reporting work as required. Planning – Ensure that information for planning purposes are collected and analyse properly.
• Budgeting – Manage, review, analyse and quality assure the budget preparation process. Reporting – Coordinate, review, analyse and quality assure the management accounting reporting processes. Manage the roll-over, adjustment estimates and virement process. Ensure that information on the requirement for role-over requests are disseminated to responsibility and program managers. Ensure that all roll-over requests are considered, proposal developed submitted to the CFO for consideration. Ensure that the all roll-overs are incorporated in the adjustments budgets. Assess the need for additional funds required from the adjustment estimates process through monitoring of expenditure trends. Ensure the assessment of expenditure trends and the development of proposals on the virement or shifting of funds.
• Manage the directorate finance: - Procurement and asset management for the directorate. Maintenance of discipline. Management of performance and development. Undertake Human Resource and other related administrative functions. Establish implement and maintain efficient and effective communication arrangements. Develop and manage the operational plan of the sub-directorate and report on progress as required. Develop implement and maintain processes to ensure proper control of work. Compile and submit all required administrative reports. Serve on transverse task teams as required. Planning and allocate work. Quality control of work delivered by employees. Provide financial technical advice and guidance. 

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REQUIREMENTS :

• A relevant tertiary qualification at NQF level 7 in finance, commerce, accounting, supply chain management, law or public management / administration. 3 years related contract management experience at supervisory / management Level (ASD).

DUTIES :

• To manage the sub-directorate: contract management. To develop, review, and implement a contract administration service through the monitoring, reporting, and execution of amendments, additions, adjustments, variations and addenda to contracts. Manage the functional operation of the Sub directorate: Supply Chain Contract Management.
• Manage, undertake and review the monitoring, analyses and determination of actions to ensure proper contract administration. Administer variations to contracts. Evaluate applications for price adjustments and invoke penalty clauses. Evaluate applications for variations, amendments and cancellations and develop proposals for approval. Undertake dispute resolution and ensure that all documentation is prepared and available to resolve disputes.
• Maintain proper relationship with suppliers within the code of ethics to ensure delivery of goods/services. Manage the coordination, review and monitoring of contract compliance and determine whether product/services are delivered at the right time, of the right quantity, right products, right place, right conditions, right quality and right price according to the contract. Undertake the management of all administrative functions required with regard to financial and HR administration. Maintenance of discipline. Management of performance and development.
• Undertake Human Resource and other related administrative functions. Establish implement and maintain efficient and effective communication arrangements. Develop and manage the operational plan of the sub-directorate and report on progress as required. Develop implement and maintain processes to ensure proper control of work. Compile and submit all required administrative reports. Serve on transverse task teams as required. Procurement and asset management for the sub directorate. Plan and allocate work. Quality control of work delivered by employees. 

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REQUIREMENTS :

• A relevant Degree or equivalent tertiary qualification in Financial Management on NQF level 7. 3 years relevant supervisory experience in Financial Accounting / management at ASD level. 

DUTIES :

• Oversee the identification and accurate recording of debts owed to the department. Liaise with debtors in the most complex and problematic cases to determine payback conditions and time span. Oversee the process of obtaining the accounting officer’s approval for debt collection conditions. Obtain the accounting officers approval for debt payback conditions and time span on the cases handled. Oversee the accurate allocation of monies received. Oversee and monitor income against budget and review reconciliations. Oversee and undertake the develop of corrective measures when required. Oversee and review disclosure notes on revenue collection. Oversee and collate financial supporting information for planning purposes. Ensure completeness and accuracy of financial information. Oversee the verification of the capturing of payroll transactions on the accounting system. Oversee quality assure al payroll transactions.
• Authorises reimbursement transactions on the accounting system. Oversee the reconciliation of transactions (interface) on the payroll (PERSAL) with the accounting system (BAS). Authorises payments to third parties (employer contributions to pension funds, medical aid funds, tax contributions and reconciliations etc.) outside the payroll system. Oversee verification of information for payroll certification. Oversee verification of source documents. Oversee the quality assurance and verification of transactions on BAS/LOGIS. Ensure that expenditure is in line with budget and item provisioning. Oversee the correct capturing of banking details on the accounting system. Oversee creditor reconciliation (ensure that service providers are paid timely and correctly). Oversee and reconcile payment requests with budget provisions and the availability of funds.
• Oversee the process to ensure that the relevant institution is eligible for a transfer payment/subsidy and that they comply with the relevant financial legislative requirements. Authorise the payment of transfers and subsidies processed on the accounting system. Oversee the processing of information to determine expenditure against budget. Review and analyse expenditure report, distribute to budget holders and obtain inputs on expenditure status. Oversee the compilation of interim and annual reports on conditional grants. Ensure the safeguarding of all source documents.
• General supervision of employees. Allocate duties and do quality control of the work delivered by supervisees. Advice and lead supervisees with regard to all aspects of the work. Manage performance, conduct and discipline of supervisees. Ensure that all supervisees are trained and developed to be able to deliver work of the required standard efficiently and effectively. Develop, implement and monitor work systems and processes to ensure efficient and effective functioning. 

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REQUIREMENTS :

• An appropriate National Diploma or equivalent NQF Level 6 qualification augmented with administrative experience.

DUTIES :

• Manage engagements of the CFO to improve service delivery. Implement administrative measures to ensure the efficient functioning of the Office of the Chief Financial Officer. Ensure an efficient flow of information and documents to and from the Office of the CFO. Compile and distribute confidential documents and cabinet memoranda and general correspondence to relevant stakeholders. Deal with enquiries received, internally and externally to the relevant stakeholders.
• Keep record of documents, memoranda, etc., which are dealt with by the CFO. Do certain research for the CFO. Ensure the safe-keeping of all the documentation in the Office of the Chief Financial Officer to be in line with the Archive Legislation. Handle travel arrangements for the Chief Financial Officer and assist with the CFO’s personal matters to enable her to attend her duties. Set up and maintain systems in the Office of the CFO that will contribute towards improving efficiency in the office. Compile and monitor the budget for the Office to ensure the effective and efficient utilization of funds.
• Promote professional behavior and ethics in the Office of the CFO to enhance the image of the Public Service. Oversee the work of the subordinates of the Office of the Chief Financial officer to ensure the co-ordination of activities, manage the performance of the incumbents and to address development needs.