Vacant Opportunities at CHEP

Responsibilities

Stocks

• Responsible for ensuring that the correct recording procedures are followed for all Hire Stock, Raw Material and Trading Stock movements and stock takes to mitigate risk of all stock held at SSA Service Centres and storage locations (sawmill).
• Verify the accuracy of stock balances.
• Ensure plant movements are processed timeously and accurately on a daily basis, to allow efficient planning in SAP, by Logistics team.
• Liaise with Logistics Planning regarding batches and Hire Stock material locations.
• Bi-weekly recons and variance analysis for Hire Stock Materials.
• Weekly Trading Stock recons (Liner bags and White Wood Pallets) ensuring queries are timeously attended to e.g. damaged stock and stock used for trial purposes.
• Inventory variance resolution prior to month-end.
• Ensure scrap notes are validated and processed.
• Ensure all manual issues and returns are captured for all plants, verifying information through exception reports.
• Weekly analysis of Raw Material element usage to ensure consistency and to raise any concerns.
• Timeously request SAP plant/material setups or extensions, gather information and communicate requirements for production orders.
• Ensure that all service centre stock counts are conducted at the highest standard of quality, and objectivity and are in line with approved standard procedures.
• Drive YSS compliance to SOP to ensure data integrity for company metrics reporting.
• Responsible for managing the correction process for Issues and Returns in the region making sound decisions that impact plant and customer accounts.
• Report on document corrections and take corrective action (implement re-training).
• Work cross-functionally to identify and analyze issue root causes, and ensure resolution plans are executed to drive supply chain excellence.

Cost Centre Analysis

• Analysis and query resolution of each service centres’ costs within the region. Responsible for reviewing the cost reports for reasonability and for investigating anomalies and reporting on areas of concern.
• Raise journal requests and accruals as and when required to ensure accurate cost allocations.
• Maintain oversight of all tasks relating to general and CAPEX purchase orders for the region.

COLT2020/Forklift Driver Enablement

• Implement and assist with successful roll out and use of COLT2020 applications.

Facilities Management

• Ensure that best practices are followed to meet the safety and employee well-being standards within the parameters of facilities.
• Liaise with the HO Facilities Manager regarding the execution of building and equipment maintenance, security, catering and vending requirements, cleaning and waste removal services.
• Ensure purchase orders reconcile with invoices and detail the correct cost centres and general ledger allocations.

Operations Systems and General

• Required to monitor Functional Outsourcing production sheets and ensure activities are accurately captured on SAP.
• Ensure all required plant to plant and material to material swops are done accurately via relevant SAP transactions.
• Consolidate data for Quarterly Incentive Bonus Schemes and distribute Dashboards weekly within set deadlines.
• Perform all tasks relating to monthly maintenance and processes for Operations and ensure there is complete understanding of underlying systems.
• Respond to relevant audit reports and close off any applicable findings.
• Train new employees involved in administrative functions e.g. Gatehouse Controllers, Plant Clerks and provide content for new courses to be developed by Training department.
• Project support as required – testing, feedback, training and implementation in the region.
• Maintain up-to-date SOPs
• Responsible for ensuring all waged employee files are kept up to date at all times.
• Travel and accommodation arrangements for regional personnel.

Challenges

• Working under pressure – conflicting deadlines
• Working autonomously and having limited direct access to immediate manager
• Knowledge of ABC metrics and analysis thereof;
• Dealing with multiple service centres and product groups - complexity of CHEP/Weatherboard businesses
• Control of numerous materials and variance resolution

Qualifications

• Tertiary qualification - Three year Diploma in Accounting or Business Administration or Supply Chain.

Experience

• 3 years general administrative experience
• Experience in stock control and system processes in a highly pressurised environment
• 3 years SAP experience

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Key Accountabilities

Broad Based Black Economic Empowerment 

• Support the implementation of BBB-EE strategies, policies, and action plans in alignment with regulatory requirements and organisational objectives.
• Provide guidance and support to management and employees on BBB-EE compliance and best practices
• Conduct BBB-EE assessments and gap analyses to identify areas for improvement and develop targeted interventions.
• Collaborate with internal departments to integrate BBB-EE principles into business processes, procurement practices, and supplier diversity initiatives.
• Manage the preparation and submission of BBB-EE scorecard documentation, including verification processes and reporting requirements.
• Monitor and evaluate the effectiveness of BBB-EE initiatives and recommend adjustments as needed to ensure continuous improvement.
• Build and maintain relationships with relevant stakeholders (internally and externally)

Employment Equity 

• Support the implementation of Employment Equity policies, programs, and action plans in alignment with legislative requirements and organisational goals.
• Align all Employment Equity initiatives with the Brambles DEI agenda
• Oversee the implementation of Employment Equity Plans through conducting workforce demographic analyses to identify areas of underrepresentation and barriers to equity and develop strategies to address them.
• Partner with HR to integrate Employment Equity principles into recruitment, selection, promotion, and retention practices.
• Provide training and support to managers and employees on Employment Equity compliance and DEI initiatives
• Collaborate with internal departments to establish goals, targets, and measures for tracking progress on Employment Equity initiatives.
• Coordinate the collection, analysis, and reporting of Employment Equity data and metrics to measure outcomes and inform decision-making.
• Stay updated on changes to Employment Equity legislation, regulations, and best practices, and ensure compliance with reporting requirements.

Documentation and Record Keeping and Audits:

• Maintain proper documentation and records related to BBB-EE compliance, including data collection forms, certificates, supporting documents, and audit trails.
• Support the Talent and Learning Team in maintaining accurate and up-to-date records of skills development activities, including training records, qualifications, and certifications. 
• Prepare documentation and assist in audits conducted by regulatory bodies or external auditors to demonstrate compliance with skills development regulations and requirements.

Stakeholder Engagement:

• Collaborate with internal and external stakeholders, such as management, employees, auditors, and BBB-EE verification agencies, to ensure smooth communication and cooperation throughout the process.
• Liaise with internal stakeholders, such as HR, management, Employment Equity Committee to gather input and feedback related to employment equity. Engage with external stakeholders, such as the Department of Employment and Labour, during employment equity audits or inspections. 
• Act as a point of contact for employees seeking information or assistance regarding employment equity matters.
• Continuous Improvement:
• Stay updated on BBB-EE legislation and regulations and contribute to the development and improvement of internal policies and processes to ensure compliance.
• Continuously review and improve data management processes, systems, and reporting mechanisms to enhance efficiency and accuracy. Stay informed about emerging technologies and industry best practices in skills development data management and recommend relevant improvements to support organizational objectives. Collaborate with relevant stakeholders to streamline data collection, reporting, and analysis procedures.

Key Requirements

• Degree / Post Graduate Diploma in Human Resources or related field 
• BBB-EE MDP advantageous
• 5-8 years’ work experience
• Advanced knowledge of MS programs
•  A thorough understanding of BBB-EE Codes of Good Practice, Skills Development and Employment Equity Legislation with proven application within a Private Organisation within South Africa

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Major/Key Accountabilities 

• Initial focus will be on Test management, with work expanding into other areas as skills and capabilities grow.
• Reporting, reviewing and analysing QA data
• Reviews new or modified program, documentation, diagram or flow chart, to determine if program will perform according to user request and conform to guidelines 
• Enters instructions into JIRA and Zephyr Scale to test functionality for validity of results, accuracy, reliability, and conformance to establishment standards
• Understands the change/enhancement in order to detect errors or within the integrated business layers
• Identifies differences between establishment standards and user applications and suggests modifications to conform to standards
• Sets up tests to locate errors following installation of program
• Working with others to develop and streamline workflows
• Collecting, assisting with developing and analyzing quality measurement data
• Maintain quality assurance database (JIRA/Zephyr Scale) to record test results, documention and track defects
• Provide functional knowledge for automation script creation and maintenance

Qualifications

• BS in Computer Science, MIS or related field, or related, equivalent work experience. ISTQB Certification

Experience

• Successful internship or equivalent work experience
• 1 yr experience as Manual Tester

Skills and Knowledge

• Excellent written and verbal communications skills
• Excellent analytical, reasoning and problem-solving skills
• Excellent customer service skills
• Business process and functional knowledge
• Excellent  MS Office Suite (e.g. Word, PowerPoint, Excel, Visio, SharePoint) skills
• Familiarity with Agile SDLC
• Keen attention to detail

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Key Accountabilities

Stocks

• Responsible for capturing all Trading Stock and Raw Material Stock Counts timeously and accurately on a scheduled basis.
• Assist with variance investigations.
• Liaise with Harvesting Forrester to validate tallies and log class percentage split for correct movement of stock between depots.
• Liaise with log suppliers to obtain weekly delivery and invoicing documents and ensure capture of all incoming timber before month-end deadline.
• Trigger orders for DWB raw materials.
• Interaction with Logistics Transport Team for Issue of Trading Stock.

Operations Systems

• Ensure daily sawmill production data is captured accurately.
• Logs – by volume/class into SAP; Sawn board by volume/grade into SAP; Wet Mill stock movement to WIP Dry Mill
• Sawn board – by pallet quantities and repair material volumes into SAP
• DWB production – produce & consume elements in SAP for new pallets and capture Trading Stock into SAP
• Distribute daily production tracking reports to relevant recipients before 10 am.
• Close interaction with Logistics Planning Teams for log supply
• Ensure movement of stock into Consignment Plant for Logistics Planning
• Work with Logistics Planning and Commercial BIRA Teams to develop F&M Power BI Dashboards
• Interaction with Management and Finance teams for stock reconciliation, accruals and month-end reporting.
• Capture of Forestry harvesting and silvicultural activities into Micro Forest.

General Administration

• Sawmill Revenue, sale of trading stock
• Production orders for manufacturing plant
• Setting up new consignment plants, raw material and trading material codes
• Maintain an accurate and up-to-date filing system – Share Point
• Review and update SOPs as needed
• System testing as / when required.
• Ad hoc tasks required to support Admin and Finance Teams

Key Requirements

• Matric essential
• Tertiary qualification – preferred Financial Acumen with excellent numerical skills
• 2- 3 years general administrative experience in a manufacturing/production environment
• Experience in stock management in a pressurised environment
• Proficiency in Excel
• 3 years SAP experience
• Valid Driver’s License