1 x SHE (H&S) Administrator: Western Cape at Rentokil Initial South Africa

Requirements

• The SHE Administrator will assist the SHE Manager in all administrative tasks, to plan, implement, measure and monitor the H&S Policy and Health, Safety and Environmental Management Systems for Sub Sahara and to ensure that RISA is meeting all legal and regulatory requirements in line with the Country legislation. Driving continuous improvement in safety management and support including Sustainability

Key Outputs:

HSE Administration

• Injury on duty Claims, documentation and reports
• Medical Risk Assessment: booking, tracking, progress, referral reporting, and follow up
• Management of all confidential material, reports and documentation
• Company H&S Management system – communication, updates, record keeping
• Meetings – minute taking

Correspondence

• Training – Minimal legal requirement training including branch requirements
• Suppliers, booking, venues, material, payment etc.
• Delegate management – flights / accommodation / catering / attendance registers etc.

Suppliers

• Support SHE Manager in administration of all service providers – procurement / requisitions / purchase orders / invoicing / payments / account reconciliation

Procurement

• All administration – requisitions, Purchase orders, invoicing, payment General Admin
• Typing, emails, correspondence, filing, record keeping

Confidentiality: ensure safekeeping and protect the confidentiality of all HR and SHE information – staff files, records, history and communication.

Qualifications:

• Grade 12 (Matric/Equivalent Certificate)
• Good understanding of the SHE legislative and regulatory environment, imperatives and requirements
• Recommended - SHE tertiary qualification, experience or Environmental Management experience
• Computer literacy – MS Office, Windows, Internet tools

Qualities and Attributes

• Excellent communication skills–verbal and written.
• Computer literate – Word, excel, Google platform
• Attention to detail with strong administrative and secretarial skill, matched with accuracy – numerical, typing, written, filing, records and reference, etc.
• The ability to communicate and interact effectively with all levels of employees and management. (internally and externally)
• Proven ability to work in a highly regulated and record dependent environment.
• Understanding of non-disclosure / confidentiality imperative in SHE.
• High levels of confidentiality and integrity having access to confidential information.
• Tenacity and determination to follow up on pending issues to the point of resolution.
• Strong persuasive and influencing skills.
• Self-disciplined, with very good time-management skills.
• Willingness to be flexible at times when unscheduled events occur