Receptionist/Administrator at Givaudan

Job description

Ref No: 69834

• Receptionist/Administrator - Your future positon?
• You will be responsible for reception and administrative duties and responsibilities as required. You will be based in South Africa Tulisa Park. In this expecting role you will
• Reception You will welcome visitors by greeting them, in person or on the telephone; and answering or referring inquiries. You will look after visitors and ensure department is notified when their visitors arrive. You will offer refreshments to visitors. You will maintain safe and clean reception area by complying with procedures, rules, and regulations. You will maintain continuity among work teams by documenting and communicating actions, irregularities, and continuing needs. You will order water/bottle caps for water coolers for whole company.
• Switchboard You will answer incoming and internal calls, You will direct calls to relevant extensions. You will report faulty lines or problems to IT. You will update internal extension list.
• Stationery You will order and control of stationery for whole company. You will order official books, letter head, business cards and company labels. You will receive and distribute all letters and correspondence to the relevant employee or Department.
• Travel You will arrange all aspects of travel arrangements including Flights, Accommodation / Hotel reservations,Transport – Car Hire / Taxis / Transfers,Record of valid Passport,Visa’s,
• Travel Insurance, arranging of forex with finance.
• Accounts & Systems You will handle Vodacom invoices, You will process invoices on SAP and SRM System.
• Administration You will coordinate the management of Meeting and Training Rooms. You will coordinate the Management and booking of Pool Cars. You will perform general administrative tasks. You will be responsible for daily tracking of inbound and outbound consignments and communication with respective departments. You will maintain all filling related to Reception. You will ensure company related registers are completed.

You?

Are you someone who wants to grow and shape your own world? Who thrives being in a culture where you can express yourself in a creative team environment? Who wants to collaborate and learn together with teams who are as passionate as you are? Then come join us - and impact your world.

Your professional profile includes

• Minimum Grade 12 Certificate and Relevant Qualification
• 2 – 3 years’ experience
• Good Interpersonal Skills
• Computer literate, knowledge of MS Office Suite, with special focus on Word and Excel
• Experience in Operating a Switchboard