Office Administrator at Dimagi

Job description

Who You Are:

Dimagi South Africa seeks a passionate, responsive Office Administrator to join our team in Cape Town. The Office Administrator reports directly to the South Africa Operations Manager and drives a broad spectrum of functions, ranging from basic office management to People Operations support, including, recruiting, HR policies, processes & compliance, and benefits and compensation. If you are a fast learner, are dedicated, have a great sense of humour and a can-do attitude, the Office Administrator role is perfect for you!

What You’ll Do:

• General Office Administration
• General execution of pre-defined workflows and processes.
• Answering telephone calls and facilitating visitors to the office?
• Procuring and re-stocking office supplies and ensuring smooth functioning and accessibility of supplies for other team members
• Coordinate office support staff
• Document management
• General logistical support across teams, e.g. managing room booking
• HR and Benefits Administration
• Job postings and general recruiting support
• Administrative steps for HR and employee records, including new hires and exiting employees
• Execute various HR processes to support People Operations, e.g. payroll preparation, health insurance registration, maintaining employee HR data
• Staff Support
• Arrange and coordinate travel and accommodation for employees and visitors
• Support and host international visitors to South Africa e.g. by providing them with safety and travel information, helping them get oriented
• Setting up calendar reminders and other notifications as per defined processes
• Support employees with visa research and coordinate with visa agents on procurement of visas
• Support planning and coordination of company events including off site retreats and workshops
• Responding to HR staff queries
• Workflow Execution and Documentation
• Keep company procedures up to date to facilitate a high, consistent level of efficiency and performance across administrative and operations tasks
• Ensure consistency in office systems and procedures across the company

Who You Must Be:

• This is an entry level position, but candidates with entry level experience in an office environment (administrative or operations experience ideal) are preferred.
• Must be authorised to work in South Africa.
• Have experience working with a reputed organization, preferably in a multi-national setting
• Be computer savvy, highly organized, highly detail-oriented
• Strong MS Office and Google Drive (Google Docs and Sheets) skills
• Familiarity with software such as Google tools (Gmail, Hangout), Dropbox, and Skype and the ability to learn new computer software programs (such as Salesforce, Fogbugz, and Confluence)
• Strong communication skills, including the ability to communicate with global and remote teams effectively
• Extreme Attention to Detail
• Have excellent oral and written English

We offer a casual work environment with flexible hours. Given our social mission, our budgeted salary scale is more in-line with that of an NGO and exact compensation will vary by level of experience.