Administrative Clerk -Kroonstad at Engen

Key Purpose

To ensure the safe, efficient and effective reconciliation of Engen documentation with specific regard to Transport. To provide a service of excellence to our customers by meeting SLA's.
Key Responsibilities 

• Finance
• Business Processes
• Customer
• People Management

Specific Outcomes   

• Business Operations
• Distribution performed in line with prescribed operations/standing instructions and complies with OHS Act safety guidelines
• Audit compliance
• Provided effective customer service
• SLA's strictly adhered to
• Manage Switchboard operations Handle and register purchase orders on SAP Register product and materials receipts and ensure proper financial processes Register all vehicles as required Organise and schedule meetings as required Ensure Bulleting boards are updated and maintained Completely process all deliveries as required Process all work orders to completion  All documentation and correspondence filed to Std
• Effective Query management
• Make Terminal visitors and staff aware of procedural requirements
• Asset Management
• Asset Register maintained and kept up to date Raise and close all asset defects as required Continuous Improvement initiatives documented
• Administration Control
• Ensure that overtime sheets are completed accurately and timeously
• Ensure all documentation is received and brought to finalization
• Relationship Management
• Effective communication and maintained sound business relationships with other internal departments
  Customer and Service Provider Interface
• Interact with customers and service providers
• Contractor Interface
• Work with contractor to ensure deliverables are met
• Provide internal support to the contractor HSEQ Compliance
• PPE Compliance
• ZETO Rule Compliance
• STOP Compliance
• Comply to Environmental regulations

Education & Experience   

• Matric or equivalent
• Minimum of 1 to 2 year's relevant admin experience

Knowledge, Skills & Attributes    Skills:

• Organized
• Persuasive
• Solution focused

Important Information   

• The appointment will be made in line with Engen’s Employment Equity Strategy.
• All applications must be submitted to the contact person/numbers provided & in the manner requested.
• If not submitted by the closing date, your application will automatically not be considered.
• Engen does not guarantee that you will be called for an interview or appointed by virtue of your application.
• Engen reserves the right not to make an appointmen