Events Manager at Afrizan Personnel

Job description

The role will work very closely with Head of Group Marketing, across three brand sub-divisions of the organisation.

Mandatory requirements:

• Education: relevant degree/diploma
• Experience: 7-10 years event management experience within financial services - This is a non negotiable requirement

There are 6 key components to the role:

• Overall accountability for events strategy, calendar and overall budget including but not limited to:
• Annual budget, review of contracts and contractual obligations, divisional guidelines, reporting including feedback forms, approval of events, spend management and invoice approval, updating of central calendar (manage conflicts and collaborate where audiences allow), negotiation of corporate rates, banqueting staff feedback, gift ideas, entertainment and guest speaker management.
• Line management of one event co-ordinator and onsite events management:
• Central co-ordination of agendas, guests list and other documents required to start the invitation process. Final accountability to invitation wording, designs, branding, gifts. Evaluate proposals on venue options and cost-saving initiatives. Put clear roles, responsibilities and accountabilities in place for co-ordinator.
• Liaison with industry bodies, advisers and support divisions on CPD points:
• Ideas on how to improve the current process and make more client centric, complete and regular oversight.
• Management and enhancement of internal events system:
• Briefing of developers, liaison with IT, adherence to business spec, centralised system roll-out, liaising on divisional requirements.
• Liaison with suppliers, team, management, business hubs and internal training:
• Setting and management of deadlines in line with events guidelines, training to make offices more effective at overall events management.
• Onsite event management including comprehensive travel and event representation:
• Current hands-on events include 2 x strat session, 2 x work sessions, annual conference, 1 x Wealth flagship platform event, 1 x fiduciary conference and ad-hoc advised client functions. Process for delivery and collection of banners, conference material and courier services.

Skillsets, competencies and characteristics

• Flexibility to work long hours
• Obsessive organisational skillsets
• Consistency and attention-to-detail especially proof-reading invitations and venue contractual detail etc.
• Personality and patience in abundance
• Analytical with budget and spend analyses
• Resilience, hard worker, brand loyal
• Bilingual is a bonus
• Ability to build internal and external relationships