Accounts Assistant at dmg events

Job description

The role is three (3)  months contract with the view of being permanent in the future based on the performance.

The Role

• Invoicing: To ensure all invoices and credit notes are raised in a timely fashion and customer accounts are kept up to date
• Collections: To collect cash from customers by means of telephone, fax, email and letter to ensure timely receipt of monies due
• In depth concentration of collection activity on “priority exhibition” accounts to ensure that the company policy of payment prior to exhibition is adhered is adhered to by customers.
• Customer Service: To deal with incoming customer correspondence in a timely fashion so that (a) customers are treated with priority and given the best possible service and (b) minimize any possible queries again, to prevent bad debt risk.
• To ensure that account queries are kept to a minimum in order to minimize the risk of bad debts.
• Suppliers: To enter purchase orders and invoices into the accounts system in a timely manner ensuring that the accounting records are kept up to date
• Ensure that all staff expenses are supported with the relevant supporting documentation/evidence - Maintain updated document of signing authority limits. Have knowledge of existing cost centres & keep abreast of new cost centres when created.
• Staff Expenses: Ensure that all staff expenses are supported with the relevant supporting documentation/evidence - Check that all original receipts are attached – credit card stubs are not acceptable. Check that all expenses submitted are within the 3 month limit as per the Expense policy.
• Month-end: To reconcile Trade Creditors and Sundry Creditors subledger to the GL on a monthly basis. Investigating all material discrepancies and reporting these to line manager - Monthly basis – done after month end closing on first working day of every month.
• Adhoc tasks: To do any other tasks as requested by management from time to time - Attend to any adhoc requests by the Finance Manager

Behavioral Competencies:

• Good people skills
• Attention to detail
• Results orientated
• MS Office
• Finance related computer package experience e.g. Pastel, SAP etc