Operations, Vendors, Air & Sea at DSV

Main Purpose of the Role

• The vendor controller has the responsibility to manage their own Webcost workflow.
• They are to be the contact between operations and the accounts payable team at the RSSC/ISSC.
• They will be responsible for resolving internal queries within agreed timeframes to ensure vendors are paid on time.

Computer Literacy Level  

• Microsoft APPS
• Microsoft Teams Lists
• Excel- Intermediate

Additional Computer Skills 

• SAP ERP
• CargoWise1

Job Related Requirements

• Minimum of 1 year experience in Operational Finance.
• Minimum of 1 year experience in Logistics Industry.

Added advantages for the Role

• Excellent communication skills
• Ability to work under pressure
• Highly organized and good time management skills
• High level of problem-solving skills
• Attention to detail
• Ability to work in a diverse team as well as be self-driven

Duties & Responsibilities (Daily / weekly / monthly tasks)

• Manage the workflow within WebCost (Invoices received daily that failed AutoPost).
• Running daily reports to monitor the inflow of new invoices and comparing these against accruals in CargoWise One.
• Retrieve copy invoices from WebCost and share, where needed, with operational controllers to allow them to correct/add accruals in CW1
• Monitor queries between Operations and vendors and ensure correct dispute process is being followed
• Assist with query resolution between operations and the supplier where possible
• Daily & Weekly reporting to operations to ensure visibility of pending invoices are provided – including ageing
• Report to management on individual controller/mode performance and possible corrective actions for business to increase autopost
• Ensure escalations are done to suppliers not following the DSV Processes (Where they are not adding correct references to invoices to facilitate AutoPost etc.)
• Weekly meetings with key suppliers to ensure that queries are addressed from a finance point of view

Other Duties

• Ability to resolve common autopost issues and identify root causes
• Applies out of the box thinking
• Ability to work in a team
• Commitment to meeting prescribed targets
• Ability to work long hours when necessary and flexibility to adapt to deadlines
• Ability to work under pressure, with tight deadlines
• Self-motivated and willing to use own initiative
• Excellent communications skills (telephone, written & presentation)