Accounts & Stock Clerk (Quarry) at FreeRecruit

Job Purpose

• The Accounts Clerk: Stock & Financial Administration provides key financial, administrative, and inventory support to the quarry. This role is responsible for the full-cycle AP/AR process, rigorous stock control (including aggregates, fuel, and spares), cost tracking, and operational reconciliations to ensure financial accuracy and tight cost controls.

Minimum Requirements

• Education: Grade 12 / Matric (essential). A tertiary qualification in accounting, bookkeeping, or financial administration is highly advantageous.
• Experience: 2–5 years of accounts administration experience.
• Industry Background: Prior experience in quarrying, mining, manufacturing, construction, or logistics is highly preferred.
• Systems: Strong proficiency in accounting software (Sage, Pastel, or Xero) and intermediate to advanced MS Excel skills.
• Key Competencies: Exceptional attention to detail, strong numerical/reconciliation skills, and the ability to investigate stock and fuel variances independently.

Key Responsibilities

Financial Administration (AP, AR & Cashbook)

• Creditors (AP): Capture supplier invoices, match to POs/GRNs, perform reconciliations, resolve statement discrepancies, and prepare payments.
• Debtors (AR): Generate customer invoices, match them to weighbridge tickets, allocate payments, issue statements, and manage basic debt collection.
• Cashbook & Banking: Capture daily transactions, perform monthly bank reconciliations, and manage petty cash.

Stock Control & Weighbridge Oversight

• Inventory Management: Maintain records for aggregates (stone, sand, G5), spares, lubricants, PPE, and workshop consumables.
• Stock Takes: Conduct regular physical counts, reconcile counts against system records, and investigate variances.
• Weighbridge Control: Reconcile daily weighbridge tickets against dispatch logs and outbound invoices to ensure no undocumented material leaves the site.

Diesel & Cost Control

• Fuel Tracking: Maintain diesel usage logs and reconcile consumption reports against equipment hours, vehicle kilometres, and overall production output.
• Fleet Expenses: Record and track vehicle and plant-related running costs.

HR Support & Compliance

• Payroll Support: Assist with employee attendance tracking, overtime, and leave captures.
• Compliance & Audits: Maintain organized physical and digital filing systems compliant with SARS and statutory audit requirements.

How to Apply
If you meet the above criteria and are ready to take your career to the next level, please send your updated CV to [email protected]