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  • Posted: Oct 17, 2025
    Deadline: Oct 30, 2025
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  • HEINEKEN - the world's most international brewer. It is the leading developer and marketer of premium beer and cider brands. Led by the Heineken® brand, the Group has a portfolio of more than 300 international, regional, local and speciality beers and ciders. We are committed to innovation, long-term brand investment, disciplined sales execution and focused...
    Read more about this company

     

    Admin Assistant Cider, Wine, Spirits

    Purpose of the role:

    • We are looking for a proactive and detail-oriented Administrative Assistant to support our Marketing team. The ideal candidate is organized, has excellent communication skills, and is passionate about marketing.
    • This role is essential in ensuring smooth operations within the Marketing department, supporting key marketing initiatives, and coordinating administrative tasks.

    Key Responsibilities:

    • Administrative Support: Assist with day-to-day administrative tasks, including scheduling meetings, managing calendars, organizing files, and handling correspondence.
    • Project Coordination: Support marketing campaigns and projects by organizing meetings, preparing reports, and coordinating with vendors and stakeholders.
    • Data Management: Maintain and update databases, spreadsheets, and other marketing-related documents, ensuring accuracy and easy access for the team.
    • Content Support: Assist in drafting, proofreading, and distributing marketing materials such as newsletters, social media posts, and presentations.
    • Event Planning: Help organize marketing events, webinars, trade shows, and other promotional activities, including venue booking, attendee coordination, and material preparation.
    • Budget Tracking: Monitor marketing budget expenses, process invoices, and track spending in collaboration with the Finance team.
    • Research: Conduct research on competitors, market trends, and potential partnerships to assist with marketing strategies.
    • Customer and Client Relations: Handle inquiries from clients, customers, and stakeholders, providing information or directing them to appropriate team members.
    • Alerting team members about impending deadlines thereby triggering follow-up action to allow for high efficiency levels.
    • Maintain the Team’s office systems, including data management and filing. 
    • Screen calls, enquiries and requests, and deal with them as and when appropriate.
    • Produce documents, briefing papers, reports, and presentations for the Team.
    • Schedule appointments with clients and make sure that the clients have received all relevant documents on time.
    • Communicate effectively and re-route urgent matters for the relevant stakeholder’s attention.
    • Perform all administrative duties including filing & scheduling of meetings and minutes taking.
    • Track and manage payment of invoices / vendors’ application/ registration and create Purchase Requisitions & Orders.
    • Processing on COUPA
    • Coordinate flight and accommodation arrangements, event, and conference co-ordination, uploading contracts and agreements, budget reports and manage the budgets for the department.
    • Build effective relationships with external and internal stakeholders.
    • Drive continuous improvement within the area of responsibility.
    • Ordering of promo liquor for events, activations, sampling, influencer drops, media drops etc.

    Education & Experience:

    • A certificate or diploma in Marketing and or Office Administration 
    • Minimum of 2+ years proven admin experience within a similar environment.
    • Knowledge and experience with complex travel and flight itineraries.
    • Experience of working with teams of people.
    • Excellent Diary Management with the ability to always pre-empt and look ahead.
    • Essential experience in Microsoft Office- Outlook/Word/Excel/PowerPoint and SAP experience will be advantageous.
    • Strong administrative, organizing, and numerical skills.
    • Maintain a high level of confidentiality and professional demeanor.
    • Excellent interpersonal and communication skills (verbal and written).
    • Must be able to work independently, accurately and under pressure.Strong numeracy skills.
    • High attention and adherence to detail.
    • Be able to communicate and work across functions.
    • The ability to multi-task.
    • A self-driven, pro- active and motivated person with an open mind and a positive work ethic.

    Closing Date: 28/10/2025

    Check how your CV aligns with this job

    Method of Application

    Interested and qualified? Go to The Heineken Company on careers.theheinekencompany.com to apply

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