Senior Entry Clerk (Multimodal) at DHL

In this Senior Entry Clerk (Multimodal) Position

• Ensure that Customs clearance are done within the given time frames to avoid penalties and storage and demurrage. Consult the CDZ dashboard and or Team leader.
• Frame customs entry against documents received and ensure the correct CPC codes and Rebate codes was used.
• Ensure all permits are in place where required before framing the entry.
• Communicate and confirm information with external customer to ensure correctness of clearances.
• Communicate and confirm information with internal customers to ensure correctness of information that is communicated to Customs.
• To complete any other support tasks as may be requested by the supervisor or Manager, including filing, reconciling or administrative tasks within the Customs section.
• Ensure all administrative requirements of the Customs Operation are completed timely and accurately to the satisfaction of internal customers i.e. resolve queries, ensure VOCs are done timely, etc.
• Ensure all customs clearance documents are available for correct customs clearance. If not log request for missing documents on CW. This includes the accurate, completed and signed clearing instruction..
• If no clearing instruction check if POA is in place to use a system generated CI and send to customer to sign.
• Quality checks all documents received before a declaration is processed. All entries with an outlay exceeding R500 000 must be QLTY controlled. EC to trigger the file to QLTY for review and approval.
• To register import ocean and Air customs files in system (service provider) as required, ensuring all jobs ready for customs clearance and all files are written up.
• Prepare all documents for customs clearance.
• Allocate the percentage of duties to be paid.
• Rectify incorrect take on data.
• Ensure that the Controllers/GSC have captured the information accurately to ensure compliance with the provision of the Customs Act.
• Keep SARS documentation up to date.
• Ensure that all documentation are properly kept to ensure they are available for future queries or when needed for audit purposes.
• Finalize Customs queries within day 1
• Refunds and drawbacks.
• Ensure that client’s queries are attended to timely, and that delay kept at minimum level at all times
• Ensure we apply the preferential rates according to the different trade agreements and that we have the necessary documents (Euro1/ invoice declaration/SADC certificates)
• Ensure that we have the required freight statements to enable correct FOB values.
• Comply with the provision of the Customs Accreditation System.
• Comply with the requirements of the quality management system.
• Ensure all HS codes are as per tariff library or as per the Clearing instruction/invoice. Also ensure tariff heading is correct.
• Maintain a product library per clients portfolio of products
• Stay current on changes to customs regulations and procedures
• Prepare Voucher of Corrections as and when needed.
• Customs Tariff consulting internally and externally.
• Assist clients with applications for VDN, tariff rulings and determinations

Now, here is what we need from you!

• Full tariff knowledge classification.
• Tariff determination experience essential
• Value determination experience.
• Required entry experience: multi-mode – Air/Ocean/Road freight/Projects import and Full export entry experience.
• Full road freight export experience – operations and customs processing
• Provisional payment experience – full End to End function.
• Refund experience – full End to End function.
• Drawback experience
• Experience in Rebate and Bonded warehouse declarations
• Complicated customs declarations (all types of CPC codes)
• Full knowledge of customs and Excise Act – rules – schedules and guidelines.
• Country of origin - Trade agreement knowledge
• Microsoft Office applications
• Communication Written & Verbal
• Full understanding and working knowledge of the customs act.
• Cargo Wise and Compu-Clear experience required.
• Accuracy and attention to detail
• Proven ability to priorities responsibility and work under pressure

Education: 

• Matric
• Customs Clearance certificates (SDS 1 & 2) an advantage

Experience:

•  5 - 8 Years’ experience within the scope of Customs Clearing
• Experience in Air/Ocean and Road Import and Export declarations