Admin Assistant-Elsenburg (Elsenburg) at Agricultural Research Council

Description

Administrative (secretariat) office services

• Ensure various administrative tasks for the ARC-Irene laboratories and Elsenburg personnel, including diary control, etc.
• Meetings: arrangements, agendas, attendance registers, minutes, relevant documents, venues, and refreshments when needed.
• Copier/Printer: Monitor responsible usage, Stationery controlled with project numbers.

Procurement

• Ensure travel arrangements, SAGE X3 requisitions, quotations, bookings, orders, tickets, GRNs and invoices.
• Stationery: manage, orders, monthly stock count, issue on SAGE X3.
• Petty Cash: withdrawals, approvals for purchases, summaries, budget sheets, requisitions, slips, control, purchases.
• Procurement: all requisitions on SAGE X3, queries, quotations, orders, invoices and GRNs. Liaise with suppliers. Compile submissions as needed.
• Follow up weekly on outstanding invoices for (Elsenburg, Irene Institute and other
• Institutes). Preparation of the test reports immediately after a job has been completed by the laboratory.
• Allocate the payments with the correct invoices for (Elsenburg, Irene and other Institutes)

Labware and Test reports

• Generate reports using LIMS (Labware).
• Constantly liaise with laboratory clients.

Wellness, occupational health, and safety

• Social events: assists with arrangements, purchases, and preparations.
• First aid kits, fire-extinguisher services, raising awareness, cooperating with Glen wellness group.

Requirements

• National Senior Certificate (Grade 12) with 5 years administrative experience.
• Administration/Secretarial Diploma will be an added advantage.
• Experience in working on ESS, Labware and SAGE.
• Prior experience in project administration will be beneficial.
• Good Interpersonal skills.
• Telephone etiquette.
• Proficiency in MS Office,
• Excellent Communication skills (verbal and written).
• Interpersonal skills.
• Ability to deliver excellent customer service, externally and internally as well as maintaining confidentiality.
• Experience in handling multiple tasks.
• Ability to make informed decisions quickly and execute those decisions with confidence.
• Proven experience in working with large teams.
• The ability to respect and maintain confidentiality.
• Skilled to work as part of the team as well as independently.
• In possession of a valid SA driver’s license.
• Experience in ISO 17025 and working in an accredited laboratory will be an added advantage .

CLOSING DATE FOR APPLICATIONS: 30 JULY 2025