Admin Controller (Sales) - Bloemfontein at The Heineken Company

Purpose of the Job:

To take full ownership of the administration, secretarial and operational aspects of the Regional Sales functions to ensure regional sales service efficiency is optimized. To provide the Regional Sales Teams with information and reports that will enable them to execute and implement sales driver activities and achieve Sales Volume. 

Key Responsibilities:

Admin Support:

• Monitor on going progress against regional activity plans, gather feedback from sales teams (Trade Marketing Teams)      
• Administer and track trading term contracts.
• Assisting with Stock on Hand issues. 
• Distribution of internal and external communication. 
• Assist with Management Presentation compilation. 
• Manage and replenish office supplies and consumables.
• Manage general Sales Consultant information and queries.
• Reconciliation of regional reports.
• Arrange and manage all Sales Team gatherings i.e. quarterly cycle briefing events, management meetings, monthly meetings etc.
• Booking of travel and accommodation for trade visits, meetings, etc.
• Management of budget (operational costs, campaigns, etc)
• Maintain and update CMD process.
• Assist with allocation of sales orders.
• Manage and order promotional liquor.
• Loading of deals.
• Processing and tracking of vendor payments.
• Assist with ordering, splitting, and tracking of merchandising materials.

Asset Management: 

• Manage ordering, delivery, and incidents of new / replacement mobile devices (Laptops, cell phones and tablets).
• Assist with new vehicle ordering and old vehicle collections.
• Manage vehicle amendments.
• Process and follow-up on glass claims and accidents/incidents.
• Following up with dealers
• Tracking of license discs and fuel cards
• Manage fleet cost centre.
• Manage inspection procedures.
• Assisting with cold space issues/upliftments, etc.
• Responsible for verification tracking.
• Handling database issues.

Job Requirements:    

• 3-5 years’ experience office admin / secretarial field 
• Grade 12
• A tertiary qualification in Office Administration will be an advantage.
• 5 years’ experience in administration function with multiple stakeholders 
• Experienced with SAP and expert in Microsoft Office especially Excel.
• Experience with project management / coordination of multi-disciplines and across functions.
• Business report writing skills. 
• Communication skills
• Numerical aptitude
• Organising and co-ordinating skills
• Effective time management