Administrative Assistant - (1754) at University of the Western Cape/Universiteit van Wes-Kaapland

Responsibilities will include:

• Administer the checking in and out of students on Residence Management System and ensure proper record keeping.
• Effectively assist with coordinating, monitoring and execution of service provision according to accepted standards such as the curtaining – supply and upkeep, furnishing, laundry, linen.
• Assist in monitoring of residences service contracts (Access Control, Cleaning, Grounds & Gardens, Maintenance, Security, Transport), at a residence level.
• Maintain accurate residence records at a Residence level.
• Effectively monitor and maintain stakeholder relationship at a residence level.
• Regular reporting of operational matters to relevant to the supervisor.
• Ensure compliance and adherence to Safety and Health legislation at Residence Level.
• Support and provide checks on service iro Vacation accommodation.
• Act as a First Aider, monitor the First Aid kit, record and report of all incidents to supervisor.
• Support of Res Life strategies & initiatives, which may include meetings, training, workshops and events.

Minimum Requirements

• Senior Certificate or NQF 4 equivalent
• At least 2 years’ relevant working experience
• Computer literacy (proficiency in MS Office)

Required competencies

• Computer literacy 
• Good Customer service orientation 
• Communication 
• Must be willing to learn
• Must be able to work in a team
• Must be honest and have a sound work ethic
• Attention to detail
• Communication skills