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  • Posted: Nov 9, 2021
    Deadline: Not specified
  • Al Jabir is a leading UAE-based contractor specialising in civil engineering, building and MEP in both the GCC and further afield. Proud to have made a significant contribution to the growth and prosperity of the country, ANCG has worked on many iconic infrastructure projects including Palm Jumeirah, Business Bay, Yas Island, Dubai Water Canal Project, Dubai...
    Read more about this company


    Administrative Assistant

    About the job


    • Student administration and communications:

    • Supporting current and prospective students by resolving inquiries effectively and in a timely manner;

    • Ensuring student applications are complete and follow up on incomplete applications;

    • Providing support to all students and refer complicated matters to the client service centre;

    • Student applications and registrations:

    • Assisting students in the registration process;

    • Communicating registration requirements and deadlines for submissions to all students;

    • Capturing student records on PeopleSoft;

    • Module administration:

    • Booking venues for all SHSPH modules;

    • Registering modules: Add modules based on students booking forms and emails;

    • Solving problems regarding duplicate bookings, incorrect codes etc;

    • Student’s summaries and marks:

    • Entering student information for finalist;

    • Compiling and providing academic records for finalist;

    • Compiling and providing letters to all finalists;

    • Student graduations:

    • Supporting the graduation process;

    • Fielding all questions and enquiries regarding graduation process;

    • Attending graduations and providing the necessary support as required by the faculty;

    • General office management:

    • Being efficient in telephonic conversations to communicate with staff, students and external stakeholders;

    • Performing general office duties necessary for service delivery;

    • Liaising with staff within the faculty, the broader university, other departments and relevant support services;

    • Operational and ad hoc activities

    • Serving as Occupational Health and Safety (OHS) representative in the School;

    • Carrying out intermediate administrative or other tasks assigned by the Chairperson and/or line manager.



    • A relevant three-year Diploma with one year experience in office and student admiration in a tertiary environment;


    • Grade 12 with three years’ experience in office and student administration in a tertiary environment.

    Required Competencies

    • PeopleSoft;

    • Computer literate and use of office software packages and advanced programmes for data analysis (MS Word, Excel, and PowerPoint, as well in the use of internet and e-mails);

    • Ability to prioritise own workload and work with minimum supervision;

    • Excellent English language skills (read, write, speak).

    Method of Application

    Interested and qualified? Go to Al Jabir Group on to apply

    Note: Never pay for any training, certificate, assessment, or testing to the recruiter.

  • Send your application

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