Administrative Assistant III (P11) (University Relations: UJFM) (Re-advert) at University of Johannesburg

Job Description:

Managing all administrative duties typical of a radio broadcast environment as requested by the Station Manager and UJFM Operational Team. 

Responsibilities:

Duties include the following:

•  Manage the Station Manager’s diary and inform other managers of each team member’s availability. This applies to external people as well.
•  Facilitate all scheduled management and staff meetings.
•  Handling of all administrative communications as requested by Programmes Manager to the on-air team for meetings, snoops, events etc.
•  Traffic controller between production, sales and programming
•  Manage staff and presenter cards for access to the studio.
•  Facilitation of communication with all UJFM staff and Presenters from Management level.
•  Assist in the preparation and compilation of agendas and print packs for all meetings.
•  Noting of minutes during all meetings.
•  Manage staff and presenter cards for access to the studio.
•  Maintain the appearance of front desk.
•  Promote the station with a friendly demeanour at front desk.
•  Filing and archiving of all documentation.
•  Procurement
•  Keep record of Budget

Minimum requirements

• NQF6 qualification in Public Relations, Marketing, Project Management or Brand Management.
• 3 years Calendar Management experience
• 3 years Office management experience
• 3 Years Traffic Management experience
• 3 Years Budget, Procurement and handling of payroll enquiries
• 3 Years Brand Management experience

Competencies and Behavioural Attributes:

• Excellent written, verbal, listening and interpersonal communications skills.
• Good Project management skills.
• Good time management skills.
• Proficiency in the use if Microsoft Office applications (Word, Excel and Outlook)
• Strong interpersonal relationships, with the ability to relate with all levels of management, staff and contractors.
• Flexibility to work within an environment where competing and changing priorities exist, with processes developed quickly to ensure quality outcomes that best meet business needs.
• Ability to work with other team members to achieve outcomes.
• Ability to apply judgement, interpretative skills and informed decision making.
• Planning and organising.
• Budgeting skills for events co-ordination.
• Problem solving and the ability to improvise.
• Detail conscious.
• Budget management.

Recommendations:

• Understanding of administrative duties typical of a radio broadcast environment.
• Working on payroll system
• Preparation and drafting of meeting agendas and minutes.
• Filing and archiving of documentation
• BCCSA Code of Conduct
• ICASA regulations
• Event coordination