Administrative Assistant III: Transportation (P11) (Facilities Management Division: Department of Logistics) (Re-advert) at University of Johannesburg

Job Description:

• To administer and oversee the Central Vehicle Fleet office at the Soweto Campus.

Responsibilities:

• Administer and oversee the fleet operations:
• Attend to client requests and bookings on time, via e-mail, phone calls and walk-ins.
• Ensure that all vehicles are in good operating order by performing regular inspection.
• Ensure that vehicles are correctly licenced, serviced, cleaned, and fuelled and ready for use.
• Ensure proper and accurate recordkeeping of all vehicle documentation and bookings received and completed.
• Regular updating of vehicle asset register, i.e., replaced, stolen, hi-jacked, written off due to accident.
• Submission of reports on overtime, data for monthly reports, annual reports, audit reports.
• Maintain basic health, safety, and environmental measures in the workplace.

Adhere to the Road Traffic Act and UJ Transport Policy:

• Ensure that the fleet is properly licensed and adhering to Policies, Road Traffic Act and RTIA.
• Must ensure that the drivers have valid driver’s license, PDP, passport.
• Ensuring that roadworthy certificates are renewed in time.

Maintenance of Vehicles:

• To ensure pre, planned and post maintenance is adhered to.
• Ensure that pre- and post-vehicle inspections is performed according to procedures and Annexure C of transport booking.

Minimum requirements

• A 3-year Diploma (NQF 6) in Transport, Logistics, Operations Management or Supply Chain Management.
• Three (3) to five (5) years of job-related experience in a Transport or Logistics environment.
• A Code 8 valid driver’s license.
• Must be computer literate in MS Office and Visio.
• Knowledge of various vehicle types, sizes, and handling.
• Knowledge of quality inspections on vehicle.
• Knowledge of cross-border processes, rules, and regulations.
• Knowledge of Transport and Logistics Environment Administration.
• Knowledge in Archibus or other Fleet Management System.
• Knowledge of data recording and analysis reporting.

Recommendations:

• Previous experience in a higher education environment.
• Working experience with Oracle system.

Competencies and Behavioural Attributes:

• Excellent written, verbal, listening and interpersonal communication skills.
• Knowledge of good customer service.
• Computer skills with Outlook, MS Word, and Excel.
• Ability to work under pressure towards a deadline.
• Working cooperatively in a teamwork environment.
• Ability to priorities workload and to work under pressure without supervision
• Must be willing to work after hours and weekends.
• When required, it will be expected to assist with driving clients around after hours and over weekends and UJ or Public Holidays.

Deadline:11th September,2026